Office of the City Clerk & Clerk of Council
The City Clerk & Clerk of Council provides the professional link between the citizens of Alexandria, the local governing bodies, and agencies of government at other levels. The City Clerk keeps a record of the proceedings of meetings of Council and keeps a record of all approved ordinances and resolutions and reports presented to Council for consideration. We serve as a neutral and impartial source for obtaining information and official records on functions of local government by providing equal service to all. All of these records are public records and open to inspection.
Responsibilities
The Office of the City Clerk provides several key functions that are vital to local government and the citizens of the City.
- Prepares Council Dockets for Action (the public may access the dockets for current and past meetings below.)
- Records and Publishes Meeting Minutes
- Provides Notice of Council Meeting
- Maintains Official Records of the City
- Records Ordinances and Resolutions
- Boards and Commissions Management
- Collects and Records Annual Statements of Economic Interests
- Official Custodian of the City Seal
Boards and Commissions
The Office of the City Clerk is responsible for receiving applications for Council consideration for appointments to City boards and commissions. For a list of boards and commissions descriptions and meeting schedules, please visit Boards and Commissions. Position vacancies are advertised through Enews, the City’s cable TV channel and on the City’s website. A list of positions being considered at the next legislative meeting can be found here. Applicants for vacancies may obtain further information by calling the Office of the City Clerk and Clerk of Council at 703.746.4550. Applications are available for completion on-line.
Resources and Links
City Seal Policy and Request Form
Using the City Seal and Guidelines
The corporate seal of the city shall be circular in form and the design shall consist of a representation of a shipment in full sail, with a balance equally poised above the ship, and the words “City of Alexandria, Virginia" on the circumference. No other seal shall be used for the city and no paper issued by municipal authority which requires the seal of the city shall be valid unless the seal described herein shall be duly affixed thereto. (Code 1963, Sec. 1-6).
1. The City Clerk shall allow use of the City of Alexandria Seal for the following uses:
(a) For all civic functions sponsored by the City and/or City Department(s).
(b) Use by a currently serving Mayor or Councilmember for non-political purposes.
All other uses must request permission from the City Clerk’s Office.
2. The following uses shall not be allowed:
(a) Use of the seal on any election material of any type in any election unless it is material issued by the Registrar.
(b) Use for any political purpose.
(c) Use without the written approval of the City Clerk.
When using the City Seal, the approved user should not alter the appearance of the Seal in any way. Alteration of the City Seal will result in immediate termination of use permission.
Failure to obtain permission prior to the use of the City Seal may result in a cease and desist letter issued on behalf of the City of Alexandria.
To request permission to use the City Seal, please complete the application and submit it email to: CouncilComment@alexandriava.gov or gloria.sitton@alexandriava.gov or mail it to: City of Alexandria, City Clerk’s Office , 301 King Street, Suite 2300, Alexandria, Virginia, 22314.
Other Resources
Please contact the Clerk of Court at 703.746.4044 for assistance or inquiries regarding the following:
Civil, Criminal, Juvenile and Domestic, and Traffic Cases, Divorces, Marriage License, Concealed Handgun Permits, Land Records, Name Changes, Notary Public, Probate, Wills, and Single Status Affidavits.
Birth and Death Certificates
The Alexandria Health Department issues birth, death, and other vital records. For hours and requirements, visit Vital Records or call (703) 746-4991.
Copies of birth records can also be obtained from the State of Virginia Office of Vital Records at (804) 662-6200 or at most Virginia Department of Motor Vehicles locations.
Businesses
For information about corporations, limited partnerships, limited liability companies and new fictitious name forms, contact the State Corporation Commission at (804) 371-9967 or visit their website at scc.virginia.gov.