LOCAL PROCEDURES – CIVIL 

(updated 11/28/2023) 

All trials and hearings are in-person, in a courtroom only (the COVID judicial emergency ended in June 2022).  Exception: Motions Day hearings will continue to be held remotely  until further notice, unless an exception is permitted by the Court.  

CIVIL LOCAL PROCEDURES are on this website.  Scroll down for detailed instructions on Court procedures and policies. 

LOCAL PROCEDURES –CRIMINAL

CRIMINAL LOCAL PROCEDURES - click on this link   https://www.alexandriava.gov/courts/circuit-court-local-procedures-criminal  and then scroll down for detailed instructions on Court procedures and policies.

Available criminal trial dates, docketing procedures and filing/noticing deadlines are on this website as well. 

(updated 11/28/2023)

JUDGES’ CHAMBERS

Contact Judges’ Chambers for general questions regarding court policies/procedures; reserve a technology courtroom or to schedule trial dates.

520 King Street, 4th Floor   Alexandria, VA  22314

703.746.4123

Office hours:  8:00am to 1:00pm, 2:00pm to 4:00pm (Monday through Friday, except holidays) Closed for lunch from 1:00 to 2:00pm

Judges are elected by a joint vote of both houses of the General Assembly and are commissioned by the Governor for a term of eight years. The Governor can make interim appointments when the General Assembly is in recess. Circuit Court is the trial court of general jurisdiction in Virginia, and the court has authority to try a full range of both civil and criminal cases. Circuit Court Judges for the City of Alexandria are the following.

Judge Lisa B. Kemler (Chief Judge)

Judge James C. Clark

Judge Kathleen M. Uston

Court Administrators

When emailing Judges’ Chambers, please send the email to all three (3) administrators (in case one administrator is not available).

Lori.Knoernschild@alexandriava.gov

Lucy.Scalsky@alexandriava.gov

Jennifer.LazoTorres@alexandriava.gov

COURTS IT  

Contact the Courts IT office (703.746.4310) to reserve a technology cart for remote witness testimony or for assistance regarding technology questions.

 Mandatory training on Court technology equipment is on a walk-in basis every Thursday from 8:00 a.m. to 8:30 a.m. in Courtroom #2 on the 4th floor.  The training must conclude by 9:00 a.m.

The walk-in training is for the technology courtrooms (electronic evidence presentation) and the Court's technology carts (for remote witness testimony via Microsoft Teams.

Refer to “Technology” section on this website for additional information.

AMERICANS WITH DISABILITIES ACT ("ADA") ACCOMMODATIONS

 updated 11/28/2023

A.    For a trial or hearing – Contact Jennifer Lazo Torres in Judges’ Chambers at 703.746.4123.

B.    For Clerk of Circuit Court – Call 703.746.4044.

Instructions:   Follow the procedures below to request reasonable ADA Accommodations for persons with special needs.  All documents shall be filed with the Clerk of Circuit Court, and a mandatory courtesy copy delivered to Judges’ Chambers’ 4th floor drop box. The ADA Coordinator may request supporting documentation or records after the request has been filed.

Step 1              Complete the ADA Accommodation Request form entirely. Do not leave any blanks. The ADA Accommodation Request form shall include (a) the name of the case and docket number, (b) the date of the court event, (c) the specific accommodation that is being sought, and (d) your contact information (name, telephone number, email address). The form is available on the Supreme Court's website https://www.vacourts.gov/courts/ada/home.html. 

Step 2              At least five (5) business days prior to the court event - File the request with the Clerk of Court (Room 307), and deliver a courtesy copy to Judges’ Chambers’ 4th floor drop box.  The form may be filed early (before the deadline). 

APPEALS TO CIRCUIT COURT from GDC OR JDR

(updated 11/28/2023)

How to appeal a case to Circuit Court (in brief)

Step 1              Note an Appeal prior to the deadline with the Clerk of General District Court (”GDC”) or Juvenile and Domestic Relations District Court (“JDR”), and pay the appeal bond (if any).

                        **  GDC or JDR Clerk prepares the Notice of Appeal.

                        **  The appellant signs the Notice of Appeal if the appeal is noted in person (if the appeal is noted by mail, the appellant’s signature is not included on the notice of appeal).

                        **  The first return date (“Selection of Trial Date”) is included on the Notice of Appeal.

                        **  The GDC or JDR clerk forwards the appeal paperwork to the Clerk of Circuit Court after the withdrawal of appeal deadline has passed.

                        **  The Clerk of Circuit Court assigns a new case number to the Circuit Court case.

                        **  The Clerk of Circuit Court issues a Notice of Appeal for the (to inform the appellee of date and time for the selection of trial date hearing in Circuit Court).

                        **  The Notice of Appeal is served on the appellee, and the proof of service is returned to the Clerk of Circuit Court.

Step 2              Set a trial date  To set a trial date, follow the instructions for Option 1 or  Option 2 below. Note that selection of trial date hearings for Termination and Permanency Planning cases may be scheduled for a date other than the second Monday of the month (if so, the hearing will be held in Judges’ Chambers). Counsel may call Judges’ Chambers (703.746.4123) together on the same telephone call in advance of the selection of trial date hearing to schedule a trial date.

                        Failure to appear at selection of trial date hearings – If appellant fails to appear but the appellee does appear, the appellee has the option to select a trial date (and notify opposing counsel or pro se litigant of the trial date), or have the case continued to a future status conference.

                                    ** If the appellant fails to appear or contact Judges’ Chambers (703.746.4123) at the selection of trial date hearing and status conference hearing for a third time, the Court may dismiss the appeal and remand the case to the lower court for enforcement of all orders.  The dismissal or remand order will be mailed to all parties.

                                    ** If the case is continued to a status conference, counsel and pro se litigants will receive a status conference notice approximately three (3) weeks prior to the date of the status conference. Counsel and pro se litigant(s) shall call Judges’ Chambers to schedule the trial date. Refer to “status conference” section for information.

                         (Option 1)   Call Judges’ Chambers prior to the selection of trial date hearing - Counsel may choose to call Judges’ Chambers (703.746.4123) together on the same telephone conference call in advance of the first return date to select a trial date.

                        (Option 2)    Attend in-person selection of trial date hearing - All counsel or pro se litigants appear in-person in the 4th floor lobby at 9:00 a.m. to set an agreed trial date and enter a Uniform Pretrial Scheduling order.  The trial will not occur at the selection of trial date hearing.

Step 3              Uniform Pretrial Scheduling Order shall be filed within two (2) weeks after scheduling the trial date with Judges’ Chambers. File the original with the Clerk of Circuit Court (a courtesy copy to Judges’ Chambers is not necessary). Uniform Pretrial Scheduling Order  

(updated 11/6/2023)

Contact the Clerk of Circuit Court (Room 307; 703.746.4044) prior to the deadline for instructions on how to appeal a case to the Virginia Court of Appeals or to the Supreme Court of Virginia.

Trial Transcript - If the trial transcript is agreed-to by counsel for all parties, counsel shall file a Motion, a fully-endorsed Order, and the transcript with the Clerk of Court.

Statement of Facts – In lieu of a trial transcript, a statement of facts may be filed with the Clerk of Circuit Court. The Statement of Facts will become part of the court record. All procedures as articulated in the Virginia Rules of Supreme Court must be followed.

Objections - Any party may object to a transcript or written statement of facts on the ground that it is erroneous or incomplete by following the guidelines as articulated in the Virginia Rules of Supreme Court.  See generally, Va. R. Sup. Ct. 5A:8. 

 APPOINTMENT OF GUARDIAN OR CONSERVATOR

5-A.     CONTESTED  APPOINTMENT OF GUARDIAN OR CONSERVATOR

updated 11/28/2023

Contested appointment of guardian or conservator hearings shall be scheduled for 10:00 a.m. in‑person hearing (the hearing cannot be on a Motions Day docket).  See instructions below for uncontested appointment of guardian or conservator hearings.

Step 1              File the initial documents with the Clerk of Circuit Court prior to scheduling the in‑person hearing. Optional courtesy copies may be delivered to Judges’ Chambers’ 4th floor drop box. Initial documents include Petition to Appoint a Guardian and Conservator; Motion to Appoint a Guardian ad Litem; and Order Appointing Guardian ad Litem. Copies of the order of appointment are available from the Clerk of Circuit Court.   Refer to “Guardians ad Litem” section for additional information regarding Order Appointing Guardian ad Litem, Alexandria Circuit Court’s list of approved GALs for Infant Settlements and Wrongful Death Hearings, and the Supreme Court of Virginia’s List of Approved GALs. 

Step 2              After the Order of Appointment has been entered, call Judges’ Chambers (703.746.4123) to schedule an in-person contested appointment of guardian hearing for 10:00 a.m.

Step 3              At least seven (7) days prior to the hearing date - File all remaining documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box. Remaining documents include notice of hearing and proposed final order. The notice of hearing must comply with Virginia Code Section 62.2-2004.

Step 4              No later than 9:00 a.m. on the day prior to the hearing - File the GAL report with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box.  

Step 5              Attend hearing - Petitioner, Respondent and GAL appear in‑person for the contested hearing.  The proposed Order of Appointment of Guardian ad Litem may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code 64.2‑2007(c). 

5-B.     UNCONTESTED APPOINTMENT OF GUARDIAN OR CONSERVATOR

updated 11/28/2023

Uncontested appointment of guardian or conservator hearings shall be scheduled for a 10:00 a.m. hearing on Motions Day (held remotely until further notice), or on a 9:00 a.m. in-person hearing on the uncontested docket (Petitioner and GAL attend the hearing).

In addition, a hearing “on the papers” may be scheduled on an uncontested 9:00 a.m. docket  (Petitioner and GAL do not attend the hearing). Instructions for each option are below.

Motions Day at 10:00 a.m. (remote only) instructions

The petitioner, respondent and GAL appear remotely via the Microsoft Teams link that the Court emails to the moving party two (2) days prior to the Motions Day hearing. Refer to the “Motions Day” section on this website for additional M.D. filing procedures and deadlines.

Step 1  File the initial documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box. Initial documents include the Petition to Appoint a Guardian and Conservator; the Motion to Appoint a Guardian ad Litem; and the proposed Order Appointing Guardian ad Litem.

Step 2              After order of appointment has been entered - Prior to the Motions Day deadline, file the remaining documents with the Clerk of Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box.  Remaining documents include the Remote Motions Day Praecipe, which must comply Virginia Code Section 62.2‑2004, and the proposed final order. 

 Step 3              No later than 9:00 a.m. on the day before the hearing - File the GAL Report with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box. 

 Step 4  Attend the hearing remotely -The Petitioner, Respondent and GAL appear virtually at the Motions Day hearing (see below). The proposed order of appointment of Guardian ad Litem may be entered at the Motions Day hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code Section 64.2‑2007(c).  If Respondent or any other entity whose name is included in the petition appears at the Motions Day hearing and objects to the entry of the order, a contested hearing will need to be scheduled by calling Judges’ Chambers at 703.746.4123.

                  To access the Motions Day hearing, Counsel and pro se litigant(s) shall use the Microsoft Teams meeting link and telephone number that are emailed by the Court two (2) business days prior to the Motions Day and posted to this website (see “Motions Day” sections below).

9:00 a.m.  In-Person hearing on the Uncontested docket

The petitioner, respondent and GAL appear in the courtroom.

 Step 1            File the initial documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box. Initial documents include Petition to Appoint a Guardian and Conservator; Motion to Appoint a Guardian ad Litem; and Order Appointing Guardian ad Litem.

 Step 2            After the order of appointment has been entered, call Judges’ Chambers (703.746.4123) to schedule an uncontested Guardianship hearing on the 9:00 a.m. uncontested docket. The dates and deadlines for the 9:00 a.m. docket are on this website at “Uncontested docket at 9:00 a.m.”

Step 3            File the remaining documents at least seven (7) days prior to the hearing and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box.  The remaining documents include the Praecipe (which must comply with Virginia Code Section 62.2‑2004) and the proposed final order. 

Step 4              No later than 9:00 a.m. on the day before the hearing, file the GAL report with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box. 

 Step 5            Attend the hearing in person -The Petitioner, Respondent and GAL appear in the courtroom and the proposed order of appointment of Guardian ad Litem may be entered, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code Section 64.2‑2007(c).  If the Respondent or any other entity whose name is included in the petition appears at the hearing and objects to the entry of the order, a contested hearing will need to be scheduled. Contact Judges’ Chambers (703.746.4123).

9:00 a.m. “On the Papers” hearing on the Uncontested docket

The petitioner, respondent and GAL DO NOT appear in the courtroom.

Step 1            File the initial documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box. Initial documents include Petition to Appoint a Guardian and Conservator; Motion to Appoint a Guardian ad Litem; and Order Appointing Guardian ad Litem.

 Step 2            After order of appointment has been entered, call Judges’ Chambers (703.746.4123) to schedule an uncontested guardianship hearing at  9:00 a.m. “on the papers”. IMPORTANT:  Advise the court administrator that the hearing will be “on the papers”, and that counsel will not attend the hearing. 

Step 3            File the remaining documents at least seven (7) days prior to the hearing and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box.  The remaining documents include the Praecipe (which must comply with Virginia Code Section 62.2‑2004) and the proposed final order. 

Step 4            No later than 9:00 a.m. on the day before the hearing, file the GAL report with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges' Chambers' 4th floor drop box. 

Step 5            Hearing is held “on the papers” - The order of appointment of Guardian ad Litem may be entered, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code Section 64.2‑2007(c).           If Respondent or any other entity whose name is included in the petition appears at the hearing and objects to the entry of the order, a court administrator will contact the petitioner to schedule a contested hearing.

ATTORNEY REFERRAL

Court personnel, including law clerks, cannot provide legal advice.  If you need detailed instructions or additional guidance, you should seek legal counsel.  If you need help finding an attorney, contact Alexandria Lawyer Referral Service at 703.548.4077. 

(updated 6/2/2023)

2023 calendar  for Alexandria Circuit Court, revised on 5/17/2023 includes additional 2023 holidays authorized by the Supreme Court of Virginia (July 3, 2023 and December 26, 2023).

 2024 calendar for Alexandria Circuit Court posted on 10/17/2023.

The Circuit Court calendar is issued (and revised if needed) by Judges’ Chambers. In addition to General Information (such as holidays and early court closures), the calendar includes:

• Civil docket information - Civil Motions Day; Status Conferences; Set Dates for GDC/JDR appeals; Term Day.
  • CIVIL TRIAL AVAILABILITY - Call Judges' Chambers at 703.746.4123
• Criminal docket information - Commonwealth Day (both First Thursday and Regular CW Days), Grand Jury dates, and Traffic and Misdemeanor Appeals Docket ("TMAD"). 
  • CRIMINAL TRIALS - AVAILABILE SLOTS - see Criminal Local Procedures for Alexandria Circuit Court 

Policy as of 9/18/2017

CELL PHONES/ELECTRONIC DEVICES ARE PROHIBITED INSIDE ALEXANDRIA COURTHOUSE 

Alexandria Courthouse Cell Phone Policy.    By order dated 9/18/2017, all cell phones, cameras, video recording devices or similar equipment will be prohibited inside the Alexandria Courthouse without court authorization.

Persons exempted from this policy are law enforcement personnel, attorneys with a Bar card, media and courthouse staff.

Individuals who need their phones/devices for evidence or any other purpose in court – Prior to entering the courthouse, you must contact the Court in which your case is being heard for judge’s permission to bring your cell phone/device into the courthouse. Permission may be granted by the judge on a case-by-case basis.

Cell Phone Lockers - A limited number of lockers are available in the courthouse vestibule for a quarter (twenty-five cents). The lockers are small, and do not hold a laptop or tablet. 

updated 10/30/2023

Whenever a church or other religious affiliation seeks confirmation of certain individuals to serve as trustees, the Petitioner shall follow these instructions.

Step 1              File a petition with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box. The petition shall include a description of the facts and circumstances surrounding the relief sought. The petition shall be signed by counsel of record (where applicable), or by an individual with authority.

Step 2              Attach the relevant provisions of the by-laws or governing document pertaining to elections to the petition.

Step 3              Provide a notarized affidavit (signed in front of a notary public) stating (a)  the affiant is an officer of the church; (b) an election was held pursuant to the applicable by-laws; (c) a quorum was present; (d) a vote was taken; (e) the result of the vote; and, (f) that the following individuals were duly elected or appointed to serve as trustees [insert the names of  the individuals].

Step 4              File a proposed Order containing the names of the appointed trustees, signed by counsel of record (where applicable), or by an individual with authority. 

updated 11/28/2023

Alexandria Circuit Court has prepared the following list of attorneys who have previously served as a Commissioner in Chancery in Alexandria Circuit Court. This list shall not be construed as a list of recommended Commissioners in Chancery.

If proposed Commissioner in Chancery is not on the list - If counsel is requesting appointment of an attorney as Commissioner in Chancery whose name is not on this list, please submit the attorney's biographical information and experience to the Court, together with the proposed order of appointment.

 To request your name be added to the list - If an attorney would like to request their name be added to this list, the attorney shall send a letter to the Chief Judge of Alexandria Circuit Court detailing their experience.

ATTORNEYS WITH PREVIOUS EXPERIENCE OF SERVING AS COMMISSIONER IN CHANCERY IN ALEXANDRIA

(updated 4/21/2023)

BUSCEMI, LEONARD P  703-528-8477   5531 Lee Highway #204   Arlington, VA 22207

DINGMAN, PETER   703-209-8661   2030 Via Creek Drive   Charlottesville, VA  22903

FORRESTER, J CASEY   703-549-7510   6035 Burke Centre Pkwy #270  Burke, VA 22015

FRIEDMAN, FOSTER    703-836-9030   500 Montgomery Street #575  Alexandria, VA 22314

LABOWITZ, KENNETH   703-385-2080   4085 Chain Bridge Road #201  Fairfax, VA  22030

TURNER, JAMES D  703-836-3400   124 South Royal Street   Alexandria, VA 22314

See top of this page.

CONTINUANCE REQUESTS for civil cases

(updated 10/30/2023)

In civil cases, continuance requests are granted by permission of a Judge upon good cause. Continuance requests are not granted because discovery has not been completed.

Agreed continuances - A hearing is not required if opposing counsel agrees to continuance.

Contested continuances – require a hearing either on Motions Day or a scheduled 8:45 a.m. conference call with a judge.

Agreed continuance motions instructions (motion is agreed to by opposing counsel)

Step 1              The moving party shall file a written motion to continue with the Clerk of Court, deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box, and provide a copy of the motion to opposing counsel or pro se litigant. The motion to continue shall clearly state the reason for the continuance request; and that opposing counsel agrees to the continuance request.      When the courtesy copy is received in Judges’ Chambers, a court administrator will speak with a judge regarding the continuance request, and will contact counsel regarding the judge’s decision.

Step 2            If the continuance is granted, counsel will be asked to call Judges’ Chambers at 703.746.4123 together on the same conference call to reschedule the trial date. 

Step 3            After rescheduling the trial date, counsel shall file a fully endorsed order of continuance with the Clerk of Circuit Court.

Contested continuance motions (motion is objected to by opposing counsel)

Contested continuance motions shall be scheduled for a Motions Day remote hearing or a scheduled conference call with a Judge (typically at 8:45 a.m.) 

Motions Day instructions

Step 1            The moving party shall file a written motion to continue with the Clerk of Court deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box, and provide a copy of the motion to opposing counsel or pro se litigant. The motion to continue shall clearly state the reason for the continuance request; and that opposing counsel objects to the continuance request.

Step 2            (Written objection – Filing deadline is 4:00 p.m. on the Friday preceding the Motions Day hearing) Opposing counsel or pro se litigant shall file a written response to the continuance motion, clearly stating the reason for the objection. The response shall be filed with the Clerk of Court, a mandatory courtesy copy delivered to Judges’ Chambers’ 4th floor drop box, and a copy provided to opposing counsel or pro se litigant.

Step 3            The moving party shall schedule the motion to continue for a Motions Day hearing (to be held remotely until further notice).  Refer to “Motions Day” sections for instructions and deadlines.

Step 4              (Attend Motions Day hearing)   Moving party and opposing counsel or pro se litigant  appear virtually at the Motions Day hearing, by using the Microsoft Teams meeting link and telephone number that are emailed by the Court two (2) business days prior to the Motions Day and posted to this website (see “Motions Day” sections below).

Step 5              (Reschedule trial date) - If the continuance motion is granted during a remote Motions Day hearing, counsel shall call Judges’ Chambers at 703.746.4123 together on the same conference call to reschedule the trial date. 

Step 6              After rescheduling the trial date, counsel shall file a fully endorsed order of continuance with the Clerk of Circuit Court within two (2) weeks.

Conference call at 8:45 a.m. instructions – must be scheduled in advance

Step 1              Same as above.

Step 2              (Written objection) Filing deadline is 9:00 a.m. on the day prior to the conference call. Opposing counsel or pro se litigant shall file a written response to the continuance motion, clearly stating the reason for the objection. The response shall be filed with the Clerk of Court, a mandatory courtesy copy delivered to Judges’ Chambers’ 4th floor drop box, and a copy provided to opposing counsel or pro se litigant.

Step 3              The moving party shall contact opposing counsel or pro se litigant for their availability for an 8:45 a.m. conference call, and then call Judges’ Chambers (703.746.4123) to schedule the conference call.

Step 4              (On day of conference call) Counsel shall call Judges’ Chambers (703.746.4123) together on the same conference call to speak with a judge.  If the continuance motion is granted, the judge will transfer the call to a court administrator to assist counsel in rescheduling the trial date. 

Step 5              After rescheduling the trial date, counsel shall file a fully endorsed order of continuance with the Clerk of Circuit Court within two (2) weeks).

COURT OF APPEALS OF VIRGINIA provides for intermediate appellate review of all decisions of the Circuit Courts in traffic infractions, in criminal cases (except where a sentence of death has been imposed), and in decisions of the Circuit Court involving domestic relations matters and appeals from administrative agencies. The Court of Appeals also hears appeals from the Industrial Commission. For more information, visit the Court of Appeals of Virginia website. 

COURTESY COPIES TO JUDGES’ CHAMBERS

(updated 10/30/2023)

All courtesy copies shall be delivered to Judges’ Chambers’ 4th floor drop box.

Emailed documents are not accepted without a judge’s permission. 

Courtesy copies of proposed orders are typically not entered.

Mandatory – Courtesy copies are mandatory for Motions Day, when the document (including proposed order) is filed with the Clerk of Circuit Court.

Optional -  Courtesy copies of other pleadings and proposed orders are optional.

Please refer to the following sections for guidance.

14-A.   Pro se divorce packet

14-B.   Documents required to be filed in divorce cases

14-C.   Uncontested divorce cases

14-D.    Contested divorce cases

 (updated 2/7/2023).

Pro se divorce packet for uncontested divorces in Alexandria Circuit Court 

Available from:  Alexandria Law Library (703.746.4077)   In-person at 520 King Street, Lower Level   Hours: 9:00 a.m. to 1:00 p.m.

Available online:  https://alexlibraryva.org/law-library > scroll down to “Information Packets” on the lower left side of the webpage.

Prepared by Alexandria Circuit Court.  Last update: 4/13/2022.

For use by those persons representing themselves (without an attorney) to obtain an uncontested divorce in Alexandria Circuit Court.,

(1)  Uncontested divorce means the parties have agreed upon all issues before the Court, or it is anticipated that only the plaintiff will actively participate in the divorce proceeding (and that the defendant will not contest the divorce).

(2)  Grounds for divorce must be based on the time the parties have lived separate and apart for the period of time required by law prior to filing for the divorce.

             (a)   The parties have lived separate and apart for one year separation; or

             (b)  The parties have lived separate and apart for six months separation,**and** the parties have a Property Settlement Agreement signed by both parties, **and** the parties have no minor children born or adopted of the marriage.

(3)   The packet includes an overview of the uncontested divorce process in Alexandria Circuit Court, and samples of the required documents.

(4)  The packet does not provide exhaustive explanations. COURT PERSONNEL, INCLUDING LAW CLERKS, CANNOT PROVIDE ANY LEGAL ADVICE.  

       The Court expects you to familiarize yourself with the Virginia laws and rules pertaining to divorces.

        If you need additional guidance, you should seek legal counsel.  

         If you need help finding an attorney, contact Alexandria Lawyer Referral Service at 703.548.4077. 

(updated 2/7/2023)

Documents required to be filed in divorce cases. Refer to the Pro Se Divorce Packet for sample documents.

A.        COMPLAINT

B.         (Local Rule) COPE PARENTING CERTIFICATE OF ATTENDANCE –  In all contested divorce cases in which the parties have minor children and seek a ruling as to custody, the Plaintiff is required to attend a COPE parenting seminar and file a certificate of attendance prior to scheduling the divorce hearing. The Defendant is not required to take the parenting seminar.   COPE is not required if (a)the parties have reached an agreement as to custody and ask the Court to incorporate their written agreement into the Final Decree of Divorce; (b) custody has already been determined by a separate court order; or (c) the parties have minor children but the Final Decree does not make a ruling as to custody.  The COPE parenting seminar may be taken in-person, on‑line or by webinar.  A list of COPE parenting seminar providers for Circuit Court is available on the Supreme Court of Virginia's website at https://www.courts.state.va.us/courtadmin/aoc/djs/programs/parented/circuit_providers.html     

C.         FINAL DECREE 

(1)        The final decree  must be signed by both parties if Defendant signed the acceptance/waiver in front of a notary public (to accept service and waive notice of further hearings).  The signatures on the Final Decree do not need to be notarized.

(2)        The final decree must include the military status of both plaintiff and defendant.

D.        NAME CHANGE ORDER  - If a name change is requested in the Complaint for Divorce, a name change order must be filed with the Court.

E.         NOTICE OF FINAL HEARING  (if necessary) - If the Defendant was not personally served with the Complaint for Divorce and Summons by a sheriff or a private process server, the Defendant must be served with a Notice of Final Hearing (advising the date, time, and location of the final hearing). 

(1)        The plaintiff prepares the Notice of Final Hearing. Refer to the “Pro Se Divorce Packet” for detailed instructions and a sample. 

(2)        The plaintiff takes the Notice of Final Hearing to the Clerk of Court to arrange for the Notice of Final Hearing to be served on the Defendant. Service must be by posting or better  by a sheriff or a private process server. 

(3)        The Notice of Final Hearing may be mailed or hand-delivered to the Defendant only if the Defendant has filed an Answer and is not contesting the divorce (Virginia Code Sections 8.01-296 and 20-99).

F.         PRIVACY ADDENDUM  - The Privacy Addendum is available on the Supreme Court of Virginia's website at https://www.vacourts.gov/forms/circuit/cc1426.pdf

G.        PROOF OF SERVICE 

(1)        The Defendant must be properly served with the Complaint, and the Proof of Service must be filed in the Clerk’s office. 

(2)        Service must be by one of the following:

(a)        Acceptance/Waiver signed in front of a notary public.  https://www.vacourts.gov/forms/circuit/cc1406.pdf 

(b)        Service by Sheriff of Private Process Server (instructions are in the “Pro Se Divorce Packet); or

(c)        Publication –  (Local Rule) If service is by publication in a divorce case, the plaintiff must arrange and pay for a court reporter to attend the ore tenus hearing and prepare a hearing transcript. The Judge will not enter the final decree until after the hearing transcript is filed with the Clerk of Circuit Court. The divorce is not final until the Final Decree is entered by a Judge. 

    --  Sample documents and instructions are in the “Pro Se Divorce Packet”. 

    --  The Court cannot recommend a specific court reporter. 

H.        PROPERTY SETTLEMENT AGREEMENT -   A PSA is required for all divorces based on a 6 month separation. The PSA must be signed by both parties, but does not need to be notarized.

I.          VS-4 FORM – The VS-4 form may be obtained from the Clerk of Court (Room 307).  It is a state form and is not available on-line. 

(updated 3/2/2023)

In Alexandria Circuit Court, uncontested divorces require either a court hearing or a sworn affidavit (together with other required documents).

A.        COURT HEARING (“ORE TENUS”) in which the plaintiff provides oral testimony.  Also see  "Uncontested Docket at 9:00 a.m." section 

(1)        Attended by the Plaintiff and counsel (if any). 

(2)        File all required documents, including the proposed Final Decree, with the Clerk of Circuit Court.

(3)        Wait a least one week after filing documents, and then call Judges’ Chambers (703.746.4123) to schedule the ore tenus hearing. The hearing will be scheduled for at least three (3) weeks from when you call Judges’ Chambers.

(4)        (If necessary) – Serve Notice of Final Hearing on the Defendant, and file the proof of service with the Clerk of Circuit Court. Refer to Pro Se Divorce Packet for detailed instructions.

(5)        At the hearing, Plaintiff and plaintiff’s counsel (if any) are required to attend the hearing. Plaintiff will provide oral testimony. Defendant may attend the hearing to observe, but is not required to do so.

(6)        The Final Decree will be entered by the judge at the hearing (unless service was by publication).

 (Local Rule) For service by publication, the Final Decree will be entered when the hearing transcript is filed with the Court. 

B.       AFFIDAVIT/DEPOSITION - No hearing is necessary.  

(1)        Refer to the pro se divorce packet for detailed instructions.

(2)        The plaintiff provides written testimony to the Court by signing a sworn affidavit in front of a notary public.

(3)        The affidavit or deposition must be signed and sworn to in front of a notary public. The affidavit must include a statement that neither party is  pregnant from the marriage.

(4)        After all required documents are filed, allow 4 to 6 weeks for the documents to be reviewed and the Final Decree to be entered. 

(5)       After the required documents are filed, the documents are reviewed by a judicial law clerk.  If any document is incorrect or missing, the law clerk will call the plaintiff or plaintiff’s counsel.

(6)        After 4 to 6 weeks from filing all the documents, you may call the Clerk of Circuit Court (703.746.4044) to ask if the Final Decree has been entered.

 (updated 2/7/2023)

A.        ANNULMENTS  are scheduled on the 10:00 a.m. docket. Call Judges’ Chambers (703.746.4123) for available dates.

B.         CONTESTED DIVORCE CASES are scheduled on the 10:00 a.m. docket. Call Judges’ Chambers (703.746.4123) for available dates.

(1)        For contested divorce cases, including Equitable Distributions, the following statements required to be filed five (5) days before trial, with a courtesy copy delivered to the Judges’ 4th floor drop box.  If the parties cannot agree on one statement, each party shall file his/her own proposed statement.

(a)        Agreed factor statement - Va. Code  §§ 20-107.1, 107.3(E), 108.1(B).

(b)        Computations of Guideline Support– Va. Code §§ 20-107.2 and 108.2.  

C.         EQUITABLE DISTRIBUTION cases are scheduled on the 10:00 a.m. docket. Call Judges’ Chambers (703.746.4123) for available dates.

             A pretrial conference is also required for all Equitable Divorce cases (see "Pretrial Conferences" section).

             Refer to "Contested Divorce Cases" for statements that are required to be filed five (5) days before trial, with a courtesy copy delivered to Judges' Chambers' 4th floor drop box.

D.         CHILD SUPPORT  cases are scheduled on the 10:00 a.m. docket. Call Judges’ Chambers (703.746.4123) for available dates.

Updated 11/28/2023

Emergency Hearings in civil cases may be scheduled by speaking with a judicial law clerk in Judges’ Chambers (703.746.4123). Emergency hearings require the express approval of a judge.

            Step 1              File the emergency motion with the Clerk of Circuit Court and deliver a courtesy copy to Judges’ Chambers’ 4th floor drop box.

            Step 2              Call Judges’ Chambers (703.746.4123) to speak to a law clerk, who will ask additional questions before going to a judge to determine if an emergency hearing is necessary.

            Step 3              If the request for an emergency hearing is granted, call Judges’ Chambers (703.746.4123) and speak with a court administrator to schedule a hearing date.

            Step 4              File the appropriate notice/praecipe with the Clerk of Circuit Court, deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box, and provide opposing counsel or pro se litigant with the notice/praecipe and motion.

            Step 5              The hearing will be in-person, in a courtroom.

updated 11/28/2023

LAW CLERK POSITIONS  

Circuit Court Judges’ Chambers has 3 full-time law clerks, who are attorneys that work with the Circuit Court Judges.  There are no internships or externships in Circuit Court.

=========================================================================

August 2024-August 2026 Term - The position has been filled. Applications are no longer accepted.

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August 2025-August 2027 Term -  The position is open and has not yet been filled.  The application period is March 2024 to June 1, 2024. 

        This position is for full-time employment for law school graduates only. The three Circuit Court law clerks work with all three Circuit Court Judges, and are not assigned to a specific judge. The term of employment is for 2 full years, beginning in August after the applicant graduates law school and takes the Virginia State Bar examination) and ending in August 2027. The successful applicant will be a City of Alexandria employee and is eligible for most of the standard City of Alexandria employee benefits, including health care but excluding retirement benefits.  Law clerks receive additional benefits such as paid parking and reimbursement of CLE expenses.

       Applications (to be received in the spring of the applicant’s second year of law school) are accepted on a rolling basis. Early applications are encouraged.  To apply, email the following to the Court Administrator at Lori.knoernschild@alexandriava.gov.     (1)  Cover letter;  (2) resume; (3)  Law school transcript (you may submit your 2L Fall semester grades with your application, and then send your Spring semester transcript when it is available); (4)  List of references with telephone numbers; and (5)  Optional: Writing samples (less than 10 pages). 

       Interviews will be conducted in the spring/summer after your 2nd year of law school. Those applicants selected for an interview will be contacted by email.

updated 10/30/2023

Labeling format:     Plaintiff’s exhibits shall be labeled P-1, P-2, etc.      Defendant's exhibits shall be labeled D-1, D-2, etc. 

Exhibits for in-courtroom trials/motions - Bring exhibits to the courtroom on the day of trial.

Exhibits for remote Motions Day hearings  (including Motions Day) - Deliver exhibits to Judges’ Chambers’ 4th floor drop box no later than 9:00 a.m. on the day of the Motions Day hearing. The exhibits may be addressed to the Court Administrator, 520 King Street, 4th Floor, Alexandria, VA 22314.

(updated 10/30/2023) 

Expungement Packet

The pro se expungement packet is available for a fee from the Alexandria Law Library. It is also available as a free download. The packet was last updated on 4/13/2022.

(for a fee)                In-person at Alexandria Law Library 520 King Street, Lower Level   Hours: 9:00 a.m. to 1:00 p.m.  703.746.4077

(free download)      On-line at  https://alexlibraryva.org/law-library > scroll down to “Information Packets” on the lower left side of the webpage.

The expungement packet is to be used by those individuals without legal representation. The packet includes only general instructions and sample documents for expungements filed in Alexandria Circuit Court. If you choose to represent yourself in your expungement proceeding, the Court expects you to familiarize yourself with the Virginia laws and rules pertaining to expungements. Court personnel cannot provide any legal advice (including the Clerk of Circuit Court and the judicial law clerks).

If you need detailed instructions or additional guidance, you should seek legal counsel.  If you need help finding an attorney, contact Alexandria Lawyer Referral Service at 703.548.4077. 

IMPORTANT INFORMATION

The Final Order of Expungement must be signed by both the petitioner and the Commonwealth’s Attorney (call 703.746.4100 or go to Room 301 to obtain the Commonwealth’s Attorney’s signature).

updated 10/30/2023

All documents, including proposed orders, shall be filed with the Clerk of Circuit Court in Room 307 (703.746.4044).

Exception: Exhibits for remote hearings, including Motions Day, shall be delivered to Judges’ Chambers’ 4th floor drop box no later than 9:00 a.m. on the day of the remote hearing.

Judges’ Chambers does not accept emailed documents without a judge’s permission.

Refer to “Orders” and “Signatures” sections for additional guidance.

Alexandria Circuit Court has the following forms available.

(1)      DIVORCE CASES   Acceptance of Service and Waiver of Notice of Future Hearings. Defendant must sign the document in front of a notary public.  https://www.vacourts.gov/forms/circuit/cc1406.pdf   **NOTE: If the Defendant signs the acceptance of service and waiver of notice of future hearings, the Defendant must also sign the Final Decree. (The Final Decree does not have to be notarized.)

(2)     MOTIONS DAY    Motions Day Praecipe for Remote Hearings (posted 7-14-2022).  Until further notice, motions day hearings will continue to be heard remotely. The praecipe for remote hearings includes the mandatory remote hearing notice. Counsel shall provide email addresses for the moving party/counsel and non-moving party/counsel on the praecipe.

(3)        TERM DAY (to set a trial date in a civil case)    Term Day Praecipe   updated March 2022

(4)       Uniform Pretrial Scheduling Order   (updated Nov 2019)   A Uniform Pretrial Scheduling Order is required for all civil cases and shall be in the form prescribed by Rule 1:18 of the Rules of the Supreme Court of Virginia. After selecting a trial date, a Uniform Pretrial Scheduling Order shall be completed and signed by counsel and/or pro se litigants. If the trial date is selected by telephone, the Uniform Pretrial Scheduling Order shall be filed with the Clerk of Circuit Court (Room 307) within two weeks.

updated 10/30/2023

On Motions Day (remote hearing)- Garnishments may be scheduled for a 10:00 Motions Day (held remotely until further notice) only if the judgment debtor’s email address and/or telephone number are available and verifiable, and that information is included on the remote Motions Day praecipe.  ** or **

9:00 a.m. In-person hearing - If the judgment debtor’s email address and/or telephone number are not available and verifiable, the garnishment hearing shall be scheduled for a 9:00 a.m. in‑person hearing on a non-Motions Day.

21.A.   Clerk of Circuit Court’s garnishment instruction sheet. 

21-B.    On a Motions Day (held remotely until further notice) if the judgment debtor’s email address and/or telephone number are available and verifiable, and that information is included on the remote Motions Day praecipe

            Step 1              (Clerk of Circuit Court’s garnishment instructions) Follow the instructions on the Clerk of Circuit Court’s garnishment instruction sheet above.  File the required forms and include an envelope addressed to the Judgment Debtor(s), with the proper postage attached.

            Step 2              (File documents)  Prior to the Motions Day deadline (see “Motions Day” section for deadline information), file the required documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box.  Required documents include Remote Motions Day Praecipe (which must include the debtor’s email address and/or telephone number) and proposed garnishment order.

            Step 3              (Attend Motions Day hearing) Attend the Motions Day hearing by using the Microsoft Teams meeting link and telephone number that are emailed by the Court two (2) business days prior to the Motions Day and posted to this website (see “Motions Day” sections below). The garnishment order may be entered at the hearing. Copies of the entered order are available from the Clerk of Circuit Court.

21-C.    In-person on a 9:00 docket on a non-Motions Day if the judgment debtor’s email address and/or telephone number are not available and verifiable,

            Step 1              (Clerk of Circuit Court’s garnishment instructions) Follow the instructions on the Clerk of Circuit Court’s garnishment instruction sheet above.  File the required forms and include an envelope addressed to the Judgment Debtor(s), with the proper postage attached.

            Step 2              (Schedule the hearing)  Call Judges’ Chambers (703.746.4123) to schedule an in-person hearing.  Refer to “Uncontested Docket at 9:00 a.m.” section of this website for available dates and deadlines.

            Step 3              (File the required documents) File the required documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box.  Required documents include Remote Motions Day Praecipe (which must include the debtor’s email address and/or telephone number) and proposed garnishment order.

            Step 4              (attend hearing) The judge will hear oral argument and may enter the garnishment order. Copies of the entered order are available from the Clerk of Circuit Court.

updated  11/28/2023

GENERAL RECEIVER – MANDATORY AFFIDAVIT - An affidavit from the General Receiver is required to be filed prior to the entry of the order.  The affidavit shall provide the beneficiary's name, date of birth, and social security number, as well as the proposed dates of final and periodic disbursements. Such affidavit shall be maintained under seal by the clerk unless otherwise ordered by the court, and the information therein shall be used solely for the purposes of financial management and reporting.

ORDERS - MANDATORY LANGUAGE - Any orders providing for funds to be deposited with the General Receiver shall comply with Va. Code § 8.01-582 and “shall include information necessary to make prudent investment and disbursement decisions”. The orders shall include, except when it is unreasonable, the proposed dates of periodic and final disbursements. 

new section; 11/15/2023

23-A.   If the GAL is on the following lists,

the name of the proposed GAL may be TYPED on the order of appointment.

Alexandria Circuit Court’s list of approved GALs for Infant Settlements and Wrongful Death Hearings (see below). These attorneys have previously served as a GAL in Alexandria Circuit Court for infant settlements and wrongful death hearings. This list SHOULD NOT be construed as a list of recommended GALs. If an attorney would like to request their name be added to the list of approved GALs for infant settlements, the attorney shall send a letter to the Chief Judge of Alexandria Circuit Court detailing their experience as a GAL.   The Supreme Court of Virginia’s List of Approved GALs  https://www.vacourts.gov/courts/scv/home.html > Programs > Guardians ad Litem > Programs > Guardians ad Litem for Incapacitated Persons.

 23-B.   If the GAL is not on either of the above lists,

the proposed GAL’s name must be left blank on the order of appointment. Counsel is required to file a cover letter with the proposed GAL name and experience of the with the Clerk of Circuit Court. If the attorney is approved as a GAL, the attorney’s name will be entered on the order of appointment, and the attorney’ name will be added to the list of approved GALs for Alexandria Circuit Court. (Counsel will be contacted if the appointment is denied.) 

Alexandria list of Attorneys Who Have Previously Served in Alexandria as GAL for Infant Settlements (list updated 3/16/2023)

FRANK G ASCHMANN   703-683-1142         209 South Alfred Street     Alexandria, VA  22314   

DAVID L BAYNE, JR    703-931-5500      4900 Seminary Road, Suite 650     Alexandria, VA   22311  

JAMES R BECKER  703-281-2614     10619 Jones Street, Suite 201B  Fairfax, VA  22030

AMY BRADLEY  703-359-7111      10505 Judicial Drive, Suite 203   Fairfax, VA  22030

PETER BRADLEY 703-220-8126       3682 King Street #3313  Alexandria, VA 22302

JONATHAN R BRONLEY   703-229-0335      10387 Main Street, Suite 201     Fairfax, VA  22030

MEDFORD J BROWN, IV   540-373-3500     910 Princess Anne Street, 2nd Floor    Fredericksburg, VA  22404

F ANDREW CARROLL, III    703-836-1000     524 King Street   Alexandria, VA  22314

THOMAS C CARTER   703-836-2000       526 King Street #213   Alexandria, VA  22314

LUIS E CHINCHILLA   703-535-5456   307 N. Washington Street  Alexandria, VA  22314 

JOHN E COFFEY    703-684-200   510 King Street, Suite 301      Alexandria, VA  22314

DONNE L COLTON     703-836-8989  510 King Street, Suite 400    Alexandria, VA  22314

ALEXANDER J CONN    703-772-7867   P.O. Box 171   Annandale, VA   22003

DAVID DEANE   703-224-4403    1106 N. Glebe Road, Suite 1010   Arlington, VA  22201

ROBERT C DUNN         703-836-9000    P. O. Box 117     Alexandria, VA   22313

CHRISTOPHER G FINDLATER  703-539-2857     11654 Plaza America Drive, Suite 607  Reston, VA  20190

J CASEY FORRESTER   703-549-7510    122 South Royal Street     Alexandria, VA   22314

FOSTER S. B. FRIEDMAN     703-836-9030   616 N. Washington Street    Alexandria, VA  22314

BRIAN M GLASS     703-352-6400    4011 Chain Bridge Road    Fairfax, VA   22030

ROOPAL GUPTA    703-352-8833   9401 Lee Highway, Suite 206   Fairfax, VA  22031

ANTHONY HO     571-429-3408   2800 Eisenhower Avenue #220   Alexandria, VA 22314

SABEN NICOLE JOHNSTON      703-507-7033   600 Cameron Street   Alexandria, VA  22314

ELIAS M KERBY, III   703-591-9829    3998 Fair Ridge Drive, Suite 250      Fairfax, VA  22033

KENNETH E LABOWITZ           703-385-2080   4085 Chain Bridge Road, Suite 201  Fairfax, VA  22030

BRUCE A LEVINE   703-246-9494    10615 Judicial Drive, Suite 403   Fairfax, VA  22030 

ADAM V MACALUSO         703-203-6154    10825 Cross School Road     Reston, VA  20191

AZSADEH MALEK   703-361-9531    9300 West Courthouse Road, Suite 203  Manassas, VA   20110 

JAMES McCONVILLE  703-642-5353    7010 Little River Turnpike, Suite 220   Annandale, VA  22003

CHRISTOPHER K PEACE   804-214-3033    7308 Hanover Green Drive, Suite 201   Mechanicsville, VA  23111

ERIC PERSIAN    703-392-9215    9842 Business Way     Manassas, VA   20110 

ADRIEN C PICKARD  703-836-3505      100 N. Pitt Street, Suite 206 Alexandria, VA  22314 

DANIEL PORETZ      703-683-7070     108 N. Alfred Street   Alexandria, VA  22314

JONATHAN ROCHKIND     703-361-0776      9300 West Courthouse Road, Suite 203     Manassas, VA  20110

ALAN ROSENBLUM   703-548-9002    228 S. Washington Street, Suite 300  Alexandria, VA  22314

DAVID W SILEK     703-564-4600   8500 Leesburg Pike, Suite 400     Vienna, VA  22182

JOSEPH T TRAPENI, JR    703-273-1133     3930 Walnut Street, Suite  250   Fairfax, VA  22030

JEFFREY A VOGELMAN    703-836-3400   124 S. Royal Street    Alexandria, VA  22314

INGA A WATKINS    703-549-6111     2121 Eisenhower Avenue, Suite 200   Alexandria, VA  22314

MARTIN A YEAGER  703-836-1000      524 King Street   Alexandria, VA  22314

INCLEMENT WEATHER POLICY and EMERGENCY CLOSURE POLICY

(updated 2/7/2023) 

 ALEXANDRIA CIRCUIT COURT will be closed when the Alexandria City Government (not the Alexandria City Public Schools) is closed or when the City Government is two (2) or more hours late in opening due to inclement weather or an emergency. The Alexandria City Employee Hotline (703.746.4636)  is updated with the information as well.

AJIS/COURTS IT STAFF  follows the City’s inclement weather policy and shall report to work if the City is open or on delayed arrival. Contact your supervisor if you have questions.

Please refer to the following sections for guidance.

23.   List of Approved Guardians ad Litem for Infant Settlements.

25-A.  Contested infant settlement hearings.

25-B.  Uncontested infant settlement hearings.

25-C.   Order appointing Guardian ad Litem for infant settlements.

(updated 4/10/2023)

Contested infant settlement hearings must be heard on a 10:00 a.m. docket.

PROCEDURE - 10:00 a.m. hearing for contested infant settlement

(1)        File a Petition seeking approval of an Infant Settlement.

(2)        File a proposed Order Appointing Guardian ad Litem.  The proposed GAL’s name must be on the List of Court Approved GALs for infant settlements (see below).

(3)        Call Judges’ Chambers (703.746.4123) to schedule a contested hearing at 10:00 a.m. 

(4)        At least seven (7) days prior to the hearing date, file all remaining documents, including notice of hearing, Guardian ad Litem report, and proposed final order.

             *  General Receiver Deposits – see “General Receiver Deposits” section for additional instructions.

(5)       No later than 9:00 a.m. on the day prior to the hearing, file the GAL report with the Clerk’s Office and provide a courtesy copy to Judges’ Chambers.

(6)       On the day of the hearing, the parties in interest attend the hearing in the courtroom, and the order is entered in the courtroom.

(updated 4/10/2023)

Uncontested infant settlement orders may be entered with or without a hearing.

The following options are available (please follow the procedures below).

               A.   "On the Papers" (without a hearing) 

               B.    Remote hearing on a Motions Day

               C.   In person on an uncontested 9:00 a.m. docket 

A.    "ON THE PAPERS" (Without a hearing) 

Procedure

(1)    File a Petition seeking approval of an Infant Settlement.

(2)    File a proposed Order Appointing Guardian ad Litem.  The proposed GAL’s name must be on the List of Court Approved GALs for infant settlements (refer to “Infant Settlement – GAL Appointment Order” section).

(3)    File all remaining documents, including a statement signed by all parties consenting to waive court appearance, Guardian ad Litem report, and proposed final order. 

(4)    General Receiver Deposits – see “General Receiver Deposits” section for additional instructions.

(5)    The Court will enter the proposed order without a hearing.  If the order cannot be entered, counsel will be contacted by a law clerk. 

B.  REMOTE HEARING ON A MOTIONS DAY  AT 10:00 A.M.

Procedure

(1)        Also see “Motions Day” section.

(2)        File a Petition seeking approval of an Infant Settlement.

(3)        File a proposed Order Appointing Guardian ad Litem. The proposed GAL’s name must be on the List of Court Approved GALs for infant settlements (refer to “Infant Settlements-List of Approved Guardians ad Litem” section).

(4)        Schedule the Motions Day hearing. Refer to “Motions Day” sections.

(5)        Prior to the Motions Day deadline, file all remaining documents, including the notice and proposed final order, with the praecipe or notice scheduling the case for a Motions Day hearing. 

(6)        General Receiver Deposits – see “General Receiver Deposits” section for additional instructions.

(7)        No later than 9:00 a.m. on the day prior to the Motions Day hearing, the GAL files the GAL report with the Clerk’s Office (Room 307) and delivers a courtesy copy to Judges’ Chambers’ 4th floor drop box. (Emailed GAL reports are not accepted). 

(8)      On the day of the remote Motions Day hearing, the parties in interest attend the hearing virtually, and the order is entered it the Motions Day remote hearing. 

C.        UNCONTESTED HEARING AT 9:00 DOCKET

Procedure

(1)        File a Petition seeking approval of an Infant Settlement.

(2)        File a proposed Order Appointing Guardian ad Litem.  The proposed GAL’s name must be on the List of Court Approved GALs for infant settlements (refer to “Infant Settlements-List of Approved Guardians ad Litem” section).

(3)        Call Judges’ Chambers (703.746.4123) to schedule an uncontested hearing. The hearings are held twice a month on the 9:00 a.m. docket. Refer to "Uncontested docket at 9:00 a.m." section.

(4)        At least seven (7) days prior to the hearing date, file all remaining documents, including notice of hearing, Guardian ad Litem report,  and proposed final order.

(5)        General Receiver Deposits – see “General Receiver Deposits” section for additional instructions.

(6)       No later than 9:00 a.m. on the day prior to the hearing, the GAL files the GAL report with the Clerk’s Office (Room 307) and delivers a courtesy copy to Judges’ Chambers’ 4th floor drop box. (Emailed GAL reports are not accepted). 

(7)      On the day of the hearing, the parties in interest attend the hearing in the courtroom, and the order is entered in the courtroom.

 INTERPRETER SERVICES

(updated 5/9/2023)

Interpreter Shortage Information 

Due to the statewide shortage of interpreters, an interpreter may not be available for all cases. For civil cases, counsel and pro se litigants are encouraged to bring their own qualified interpreter to the court trial/hearing.

SCHEDULE INTERPRETER IMMEDIATELY - Counsel or pro se litigant must request interpreter services when the trial date is scheduled.

Any delay in contacting Interpreter Services may result in your trial or hearing not going forward. Follow the instructions below to schedule a foreign language interpreter.

CONTACT INFORMATION

Spanish Interpreter    schedulefls@vacourts.gov  (no telephone number) 

 Languages Other Than Spanish     

Hassan Abdi   habdi@vacourts.gov    571.435.1786

How to Schedule an Interpreter   

Do not call Judges’ Chambers or the Clerk of Circuit Court.  You must send an email to request a foreign language interpreter when the case is scheduled for a court hearing. Refer to “Email instructions to schedule an interpreter”.

Email instructions to schedule an interpreter

            Step 1              Email your request to schedulefls@vacourts.gov.  Your email must include the following information.

            Step 2              Subject line of your email must include the following.  See examples below.

                       (a)     Date (or dates) the interpreter is needed

                       (b)     Alexandria  (this is the location of the courthouse)

                       (c)     Circuit, General District or Juvenile (which court for your case?)

                       (d)    Language needed (either “Spanish” or LOTS” (Language other than Spanish)

                       (e)     “In person” or “remote” 

                                          “In person” is for courtroom trials/hearings

                                         “Remote” is for video or telephone interpretation

                                                EXAMPLES:    4/13/2023 Alexandria JDR Court Spanish

                                                                         4/25/2023  Alexandria GDC LOTS

                                                                         5/10/2023  Alexandria Circuit Spanish Remote

            Step 3              Body of your email must include the following. All fields must be completed.

Location  __________________

(where interpreter should report; include street address if not at courthouse):  

Date/Time:  ______________________

Case Number: ______________________

Case Name:  ______________________

Criminal cases:    Charge (and Virginia code section charged) _________

     Or

Civil cases:   A short description of the case ______________

Type of Hearing/Meeting:  ______________________

Estimated Length of Hearing/Meeting:  ______________________

Language Needed/For Whom:  ______________________

Requester of Services and contact info: ______________________

NOTES: (Any other information you deem necessary.) ____________________

updated 11/28/2023

JURY SERVICE INFORMATION (for summonsed jurors)

If you have received a Juror Summons (with a specific date for your term of jury duty service) and need additional information, please click on the link below.  You may also call the jury coordinator at 703.746.4119. If the jury coordinator is not available, call Judges’ Chambers at 703.746.4123 for assistance.

https://www.alexandriava.gov/courts/circuit-court-jury-services

updated 11/28/2023

 Jury Instructions

Jury instructions are prepared by counsel or a pro se litigant in advance of the trial date. The jury instructions are filed with the Clerk of Circuit Court and exchanged with opposing counsel in accordance with the Uniform Pretrial Scheduling Order that was entered in the case.

Jury Panel WEEKLY List

The jury panel  weekly list is available from the Clerk of Court (Room 307) no sooner than three (3) days prior to the scheduled trial date. The list includes all jurors who have been mailed a summons to serve as a juror for a specific week. Do not contact the Jury Coordinator for the Jury Panel List. 

Jury PANEL Trial List

The jury panel  trial list s available on the day of trial and includes the jurors who have reported to the jury assembly room for jury duty for that specific day. The jury coordinator delivers the Jury Trial List to counsel in the courtroom at 9:45a.m. on the morning of trial.

Jury trial settles and Jurors do not need to report -

Counsel shall contact Judges' Chambers (703.746.4123) immediately if (a) the case settles; (b) counsel agree to remove the jury and proceed with a bench trial; or (c) a continuance is being requested (judge's permission required).  After hours, counsel shall email the court administrators and leave a voicemail for the jury coordinator at 703.746.4347.

Court personnel are prohibited by law from giving legal advice or assistance, including how to fill out legal forms.  If you need such advice, you must hire an attorney. 

 If you need help finding an attorney, contact Alexandria Lawyer Referral Service at 703.548.4077.

(updated 10/30/2023)

(1)    List of marriage celebrants for Alexandria Circuit Court

If you are looking for someone to perform a civil marriage ceremony, refer to the list of local attorneys who have been authorized to perform a civil marriage ceremony (in addition to clergy).  The list is on the the Clerk of Circuit Court's website at https://www.alexandriava.gov/ClerkOfCircuitCourt.

(2)   To become a civil marriage celebrant and perform a civil marriage for someone you know

ONLY IF  YOU ARE A CITY OF ALEXANDRIA RESIDENT (not Fairfax County)

A resident of the City of Alexandria may petition the Alexandria Circuit Court to become a marriage celebrant to perform a one-time civil marriage ceremony (Virginia Code § 20‑25). Fairfax County residents must apply with the Circuit Court of Fairfax County.  

 Please apply at least thirty (30) days prior to the wedding date. The order of appointment may take up to seven (7) days to be entered. Contact the Clerk of Circuit Court (703.746.4044) to check the status of the order.

Step 1              At least 30 days prior to the wedding date - File the required documents listed below with the Clerk of Circuit Court and pay the filing fee.  The petitioner is the person performing the marriage (the marriage celebrant) and is not the person being married.

               (Document #1)     Petition to Perform One‑Time Civil Marriage Ceremony signed by the Petitioner (marriage celebrant);

             (Document #2)     Proposed “Order of Authorization Pursuant to Virginia Code Section 20-25”; and

              (Document #3)    (Local Rule)  A Letter from the Petitioner (Marriage Celebrant) with three statements: that you (the marriage celebrant) lives in the City of Alexandria ; describing your relationship with the couple getting married; and why you want to perform the civil marriage ceremony.

Step 2              Pay the filing fee.

Step 3              After the order has been entered - Post the required bond with the Clerk of Circuit Court.

Mediation is recommended by the Court in all disputed custody cases. The Court cannot recommend a specific mediator service.

(updated 6/2/2023)

MOTIONS DAY -GENERAL

Alexandria Circuit Court's Motions Day hearings will continue to be heard remotely via Microsoft Teams until further notice, unless an exception is permitted by the Court. Do not come to court. There are no in-person hearings on Motions Day. 

Motions Day hearings are held the 2nd and 4th Wednesdays of the month, except in May, when the schedule may change due to the Judicial Conference.

REMOTE HEARINGS ONLY. All Motions Day Hearings will  continue to be heard remotely by Microsoft Teams until further notice, unless an exception is permitted by the Court. The virtual motions day hearings are open to everyone (court reporters, observers, etc.) by either clicking on the meeting link, or calling the telephone number on the meeting link.

QUESTIONS??  Call Judges' Chambers at 703.746.4123 if you have any questions (telephones are answered from 8:30 a.m. to 1:00 p.m., and from 2:00 p.m. to 4:00 p.m.

26-A.   Motions Day DOCKET  - The Motions Day docket is posted to this website two (2) business days prior to the Motions Day hearing.

26-B.   Motions Day MEETING LINKS and CALL-IN TELEPHONE NUMBERS - The Motions Day meeting links are posted to this website two (2) business days prior to the Motions Day hearing. There is a separate meeting link for each judge's docket (refer to the posted Motions Day docket for case assignments).

26-C.   (M.D. instructions)  FILING DEADLINES - Includes specific dates of upcoming Motions Days. You may also refer to the Court’s calendar that is posted to this website for specific Motions Day dates.

26-D.   (M.D. instructions)  Filing and Noticing Instructions 

26-E.    (M.D. instructions)  Meeting Links Information

26-F.   (M.D. instructions) Miscellaneous   Information

26-G.   (M.D. instructions)  Videoconference Instructions from the Court - Download Microsoft Teams software to your device prior to the Motions Day hearing. Microsoft Teams is a free download available at www.microsoft.com.

        Motions Day Docket    for November 22, 2023 Motions Day   (posted 11/20/2023 at 10:55 a.m.) 

The Court will assign cases to a specific judge. 

Each Judge's docket will be posted to this website two (2) business days prior to the Motions Day.  Each judge will have a separate docket, and will include all cases assigned to that judge, for both the 10:00am docket and the 2:00pm docket.

*** The moving party is encouraged to check the docket when it is posted to confirm their case has been scheduled. If you have any questions, call Judges' Chambers (703.746.4123).

A.       MEETING LINKS FOR 10:00 A.M.  on  NOVEMBER 22, 2023

(posted on 11/20/2023 at 11:00 a.m.)

          (1)     JUDGE LISA B. KEMLER  - 10:00 A.M. on NOVEMBER 22, 2023

                        Join on your computer, mobile app or room device

                        Click here to join the meeting

                        Meeting ID: 271 710 843 850
                        Passcode: wqJtEQ

                        Download Teams | Join on the web

                       Or call in (audio only)

                       +1 703-719-4698,,574117416#   United States, Arlington

                       Phone Conference ID: 574 117 416#

          (2)     JUDGE JAMES C. CLARK - 10:00 A.M. on NOVEMBER 22, 2023                                                                                                                                      

                        Join on your computer, mobile app or room device

                        Click here to join the meeting

                        Meeting ID: 246 319 799 513
                        Passcode: jqR7Gz

                        Download Teams | Join on the web

                       Or call in (audio only)

                       +1 703-719-4698,,614626812#   United States, Arlington

                       Phone Conference ID: 614 626 812#

         (3)     JUDGE KATHLEEN M. USTON  - 10:00 A.M. on NOVEMBER 22, 2023                                                                                                                                                                     

                        Join on your computer, mobile app or room device

                       Click here to join the meeting

                       Meeting ID: 226 123 674 906
                       Passcode: D8Cy5C

                       Download Teams | Join on the web

                      Or call in (audio only)

                      +1 703-719-4698,,137095980#   United States, Arlington

                      Phone Conference ID: 137 095 980#

B.     MEETING LINKS FOR 2:00 P.M.  on NOVEMBER 22, 2023 

            There no 2:00 p.m. Motion's Day docket for November 22, 2023.

(updated 10/11/2023)

A.   COURTESY COPIES

of all filings, praecipes, notices, proposed orders must be delivered to Judges' Chambers' 4th floor drop box on the same day the document is filed with the Clerk of Court (Room 307).

B.   FILING DEADLINES FOR THE FIRST MOTION IN THE CASE (INITIAL FILING DEADLINE) are at 4:00 p.m. on the Friday two and one-half  (2.5) weeks prior to the Motions Day.  If the Court is closed on the date of the filing deadline, the deadline will be at 4:00 p.m. on the next regular business day that the Court is open. Motions shall be filed by the deadline, or the praecipe/notice shall indicate what date the motion was previously filed. 

November 22, 2023 (Wednesday) at 12:00 p.m. *Early deadline

is the  deadline for the  DECEMBER 13, 2023 MOTIONS DAY.  This is an early deadline because the Court closes at 12:00pm on 11/22/23, and is closed on 11/23/23 and 11/24/23 for the Thanksgiving holiday.

December 8, 2023 (Friday) at 4:00 p.m.

is the deadline for the  DECEMBER 27, 2023 MOTIONS DAY.

December 22, 2023 (Friday) at 12:00 p.m.  *Early Deadline

is the deadline for the  JANUARY 10, 2024 MOTIONS DAY.  This is an early deadline because the Court closes at 12:00pm on 12/22/23, and is closed on 12/25/23 and 12/26/23 for the Christmas holiday. 

January 5, 2024 (Friday) at 4:00 p.m.

is the deadline for the JANUARY 24, 2024  MOTIONS DAY.

January 26, 2024 (Friday)at 4:00 p.m.

is the deadline for the FEBRUARY 14, 2024 MOTIONS DAY.

February 9, 2024 (Friday) at 4:00 p.m.

is the deadline for the  FEBRUARY 28, 2024 MOTIONS DAY

February 23, 2024  (FRIDAY) at 4:00 p.m. 

is the deadline for the   MARCH 13, 2024 MOTIONS DAY

Friday, March 8 (friday) at 4:00 p.m.

is the deadline for the  MARCH 27, 2024 MOTIONS DAY

March 22, 2024 (Friday)  at 4:00 p.m.

is the deadline for the   APRIL 10, 2024 MOTIONS DAY

April 5, 2024 (Friday) at 4:00 p.m.                                       

is the deadline for the   APRIL 24, 2024 MOTIONS DAY

April 19, 2024 (Friday) at 4:00 p.m.                                   

is the deadline for the   MAY 8, 2024 MOTIONS DAY

C.   DEADLINE FOR ADDITIONAL MOTIONS  

4:00 p.m. on the Wednesday prior to the Motions Day

Additional Motions may be scheduled only if an initiating motion was placed on the docket by the timely and complete filing of a motion and notice/praecipe. Filing multiple motions does not increase the 25-minute time limit permitted for arguments or rebuttal on each case. Parties may argue as many motions as are properly on the docket but must do so within the 25-minute time block provided.

Originals shall be filed with Clerk of Court; and a courtesy copy delivered to Judges’ Chambers' 4th floor drop box on the same day the additional motion is filed.

Any case requiring more than 25 minutes but less than 2 hours must be specially set on the 2:00 p.m. Motions Day docket, or on a date-certain by contacting Judges' Chambers (703.746.4123).

D.    OPPOSITIONS/RESPONSES

The deadline for filing oppositions or responses, and any exhibits thereto, is 4:00 p.m. on the Friday preceding the Motions Day hearing.

D.   PROPOSED ORDERS  – The Court’s preference is that proposed orders be filed when the initial motion is filed, but no later than 4:00 p.m. on the Monday preceding the Motions Day. A courtesy copy of all proposed orders shall be delivered to Judges’ Chambers’ 4th floor drop box.

MOTIONS DAY – FILING AND NOTICING A MOTION 

The remote Motions Day instructions, including filing a Remote Motions Day Praecipe  with mandatory remote hearing language, must be followed.  Please call Judges’ Chambers at 703.746.4123 to speak with a Judicial Law Clerk if you do not understand a procedure.

1.   (Step #1)  FILE A MOTION

A.        INITIAL MOTION

1. Any party to a civil action who wishes to have a motion heard on a Civil Motions Day shall file a written motion on or before the filing deadline. 
2. Deadline for filing the initial motion is 4:00 p.m. on the Friday two and one half (2.5) weeks prior to the Motions Day (refer to “Motions Day-Filing Deadlines” section).
3. Original documents shall be filed with the Clerk of Circuit Court, and a courtesy copy delivered to Judges’ Chambers’ 4th floor drop box.

B.        ADDITIONAL MOTIONS

1.  Additional motions may be scheduled only if an initiating motion in the same case was placed on the Motions Day docket by the timely and complete filing of a motion and notice/praecipe. Filing multiple motions does not increase the time limit permitted for arguments or rebuttal on each case (25 minute time limit per case for the 10:00 a.m. docket; 2 hour time limit per case for the 2:00 p.m. docket). Parties may argue as many motions as are properly on the docket but must do so within the time limit.
2.  Deadline for filing additional motions is 4:00 p.m. on the Wednesday prior to the Motions Day.  
3. Original documents shall be filed with the Clerk of Circuit Court, and a courtesy copy delivered to Judges’ Chambers’ 4th floor drop box.

C.        MOTIONS TO COMPEL - Refer to "Motions Day-Miscellaneous" section for guidance.

2.         (Step #2)  FILE NOTICE or PRAECIPE FOR MOTIONS DAY

MOTIONS DAY - FILING AND NOTICING A MOTION  (updated 3/8/2023)

A.        File the Remote Motions Day Praecipe  In addition to filing the written motion, the moving party (either counsel or pro se litigant) shall file a praecipe or notice to request the Clerk of Circuit Court to docket the motion for a specific Motions Day at 10:00 a.m.

1.  The filing deadline for initial motions is 4:00 p.m. on the Friday two and one half (2.5) weeks prior to the Motions Day (refer to “Motions Day-Filing Deadlines” section).
2.  For a list of Motions Day dates and filing deadlines, refer to “Motions Day-Filing Deadlines” section.

B.        Mandatory Remote Hearing language must be included on the Motions Day notice/ praecipe. The mandatory remote hearing language is “The matter will be heard remotely via Microsoft Teams” and  “Opposing counsel/party will receive an email from the Court two (2) business days prior to the Motions Day hearing. The Court’s email will include a link to the Microsoft Teams meeting and a telephone number to be used by those participants who do not have internet access.”

3.         (Step #3)  NOTIFY OPPOSING PARTY (either counsel or pro se litigant)

The moving party (either counsel or pro se litigant) shall give notice to all counsel of record and/or pro se parties.

A.   Deadline for initial motions - Counsel shall take steps to ensure that the non‑moving party or counsel actually receive the motion and notice/praecipe no later than the Friday two and one-half (2.5) weeks preceding the Motions Day.

B.   Deadline for additional motions - Counsel shall take steps to ensure that the non‑moving party or counsel actually receive the motion and notice/praecipe no later than the Wednesday prior to the Motions Day.

4.         (Step #4)  REQUIRED DOCUMENTS

The following documents shall be filed with the Court if appropriate.  Originals shall be filed with the Clerk of Circuit Court (Room 307).   A courtesy copy shall be delivered to Judges’ Chambers’ 4th floor drop box.  A copy shall be provided to the non-moving party (either counsel or pro se litigant).

1. AUTHORITIES FROM FOREIGN JURISDICTIONS must be attached to any motion.
2. EVIDENCE/EXHIBITS – Any evidence (testimonial or documentary) anticipated to be relied on during the remote Motions Day hearing, must be identified at the time the motion is filed. Specifically, this includes a list of anticipated witnesses, documents, exhibits, and supplemental affidavits. Plaintiff’s exhibits shall be labeled P-1, P-2, etc. Defendant’s exhibits shall be labeled D-1, D-2, etc.
3.  MEMORANDA/BRIEFS – If memoranda or briefs are filed, notice and filing deadlines shall comply with Rule 4:15 of the Rules of the Supreme Court of Virginia.
4. MOTIONS TO COMPEL must include a good faith certification in the body of the motion (see …)
5. OPPOSITIONS/RESPONSES – The deadline for filing oppositions or responses, and any exhibits thereto, is 4:00 p.m. on the Friday preceding the Motions Day hearing.
6. PROPOSED ORDERS – The Court’s preference is that proposed orders be filed when the initial motion is filed, but no later than 4:00 p.m. on the Monday preceding the Motions Day. A courtesy copy of all proposed orders shall be delivered to Judges’ Chambers’ 4th floor drop box.

5.         CLERK OF CIRCUIT COURT dockets the case for Motions Days when the notice/praecipe is filed in Room 307.  (Remember to deliver a courtesy copy to Judges’ Chambers’ 4th floor drop box.)

ALL MOTIONS DAYS HEARINGS ARE REMOTE UNTIL FURTHER NOTICE.  DO NOT COME TO COURT.  THERE ARE NO IN-PERSON MOTIONS DAY HEARINGS. 

(1)   Two (2) business days prior to the Motions Day

• Meeting Invitation is emailed by the Court  to the moving party (or counsel) and all others whose email addresses were provided by the moving party on the Motions Day Praecipe for Remote Hearings. The meeting invitation includes
  • Judge's name and time of hearing (this information is also included on the Motions Day docket that is posted to this website (see separate section);
  • Meeting link to be used by those persons with internet access who have downloaded Microsoft Teams (a free download available at www.microsoft.com) to their device prior to the Motions Day hearing; 
  • Telephone number and phone conference ID number to be used by those persons without internet access; and
  • Videoconference instructions - The videoconference instructions are also posted on this website; see separate section.
  • Notes: 
    • There is a separate meeting link and telephone number for each judge's docket. Refer to the posted docket for the cases assigned to each judge.
    • If the email address of non-moving party was not provided on the Motions Day Praecipe for Remote Hearings, it shall be the responsibility of the moving party to forward the Court’s email with the Microsoft Teams meeting invitation to the non-moving party.
    • If a non-moving party does not have an email address, they may be directed to the Motions Day hearing links posted above.
    • Contact a law clerk at 703.746.4123 if there are any errors on the meeting invitation. 

(2)  Prior to the Motions Day Hearing - If you are participating via internet (and not telephone), and you have not already done so, download Microsoft Teams (a free download available at www.microsoft.com) to your device.

(3)  On the day of the Motions Day Hearing,

15 minutes prior to the start time:

• Internet access (to see the judge on your device's screen) - use the meeting link that was included in the meeting invitation. 
• To participate by telephone - use the call-in number and the phone conference ID number on the meeting invitation.

updated 6/5/2023

A.  MOTIONS DAY hearings are held the 2nd and 4th Wednesdays of the month, except in May, when the schedule may change due to the Judicial Conference. Refer to the Court’s calendar that is posted to this website.

B.   TIME RESTRICTIONS will be rigidly applied.

     (1)    10:00 a.m. docket – Time allotment is 25 minutes per case (10 minutes per side for argument, with 5 minutes for rebuttal).  The moving pro se party or counsel shall notice/praecipe all cases for the 10:00 a.m. session, unless special permission has been received from Judges’ Chambers to schedule the case for the 2:00 p.m. session.   Matters not resolved within 25 minutes will be continued. In cases requiring more than 25 minutes but less than 2 hours, a 2:00 p.m. Motions Day hearing may be scheduled.  Procedure: To schedule for 10:00 a.m. Motions Day docket - No prior permission is necessary to docket a motion for the 10:00 a.m. Motions Day docket. Follow the “Motions Day Instructions” section below.

    (2)   2:00 p.m. docket - Time allotment is more than 25 minutes but less than 2 hours.  Procedure:  To schedule for 2:00 p.m. Motions Day docket - Permission from a judicial law clerk is required prior to filing the motion or praecipe to docket the motion. Each judge is assigned only one case, therefore there are a limited number of slots available. (a)  Confirm opposing counsel (or pro se litigant) is available for a 2:00 p.m. docket. Specifically ask for their agreement to have the case heard at 2:00 p.m.;  (b) Call Judges’ Chambers at 703.746.4123 to reserve a 2:00 p.m. time slot. Speak with a Judicial Law Clerk to ask for available 2:00 p.m. time slots (have the non-moving party’s avoid dates available); and (c) File the notice/praecipe - After obtaining a date certain from Judges’ Chambers, the moving counsel/pro se party shall file the proper praecipe or notice with the Clerk of Court.

C.   WHERE TO FILE DOCUMENTS

       (1)  ORIGINALS  are filed with Clerk of Circuit Court - Room 307..  A document is not deemed filed until it is received and date-stamped by the Clerk of Circuit Court.

       (2)   Courtesy copy to Judges' Chambers' 4th floor drop box.   A MANDATORY COURTESY COPY of all notices, praecipes, motions, exhibits, pleadings, proposed orders, etc. shall be delivered to Judges' Chambers' 4th floor drop box when the document is filed with the Clerk of Circuit Court. Judges' Chambers will not forward any documents to the Clerk of Circuit Court.   Judges' Chambers' does not accept emailed documents without the express permission of a Judge.

       (3)  Copy to opposing counsel or pro se litigant. The moving party shall provide the non-moving party (either counsel or pro se litigant) with copies of all filings, including motions, notices, praecipes, exhibits, etc.

D.    THE COURT MAY REMOVE A MATTER FROM THE MOTIONS DAY DOCKET IF 

         (1) Mandatory remote hearing language was not included on the notice/praecipe; (2) Motions were not timely filed; (3) Courtesy copies were not provided to Judges' Chambers'  4th floor drop box; or (4) Motions to compel do not include mandatory good faith certification in the body of the motion (refer to "Motions Day-Miscellaneous" section).

E.   DOCUMENTS FILED AFTER THE DEADLINE  may not be considered by the Court (e.g., evidence, exhibits, etc.)

-------------------------------------

(updated  6/5/2023)

(1)  CONTINUATION OF MOTIONS

        A.     BY COUNSEL OR PRO SE LITIGANT - from one Motions Day to another Motions Day (deadline: 4:00pm on the day prior to the Motions Day) -  Prior to the deadline (4:00 p.m. on the Tuesday prior to the Motions Day), the moving party shall (a) call Judges' Chambers at 703.746.4123 to remove the motion, (b) file a notice or praecipe to remove the praecipe. To reschedule the motion for a future Motions Day, the moving party shall (a) file a new notice or praecipe prior to the deadline for the new Motions Day.; (b) deliver a courtesy copy of the notice or praecipe to Judges' Chambers' 4th floor drop box;  and (c) provide a courtesy copy of the new praecipe to the non-moving party.

        B.   BY A JUDGE DURING A MOTIONS DAY HEARING -  If a case is continued by the judge during a Motions Day hearing, it is the responsibility of the moving party to file a new notice or praecipe to re-docket the motion prior to the deadline. The praecipe or notice shall include the title of the motion and the date the motion was filed.

(2)    DISCOVERY DISPUTES - Routine discovery disputes, including, but not limited to, motions to compel - Counsel shall confer and attempt to settle such disputes in accordance with the Rules of Court.

(3)  GARNISHMENTS - Refer to "Garnishments" section of this website. 

(4)  GOOD FAITH CERTIFICATION – Mandatory for Motions to Compel (refer to "Motions to Compel" above).

(5)    INTERPRETER SERVICES for Motions Day hearings shall be requested no later than 4:00 p.m. on the Friday one and one-half (1.5) weeks prior to the Motions Day.  Refer to "Interpreter Services" section of the Civil Local Procedures on this website.

6)    MOTIONS TO AMEND PLEADINGS - Counsel seeking leave to amend any pleading shall provide a copy of the proposed amended pleading to opposing counsel and the Court. In opposing such a motion, counsel should bear in mind that Virginia law requires such amendments to be liberally granted in the interest of justice.

7)   MOTIONS TO COMPEL

         (a)  Good faith certification - For all motions to compel, a good faith certification must be included in the body of the motion. Such good faith certification shall state: "The movant has in good faith conferred or attempted to confer with other affected parties in an effort to resolve the dispute without Court action, pursuant to Rules 4:12(a)(2), 4:12(d), or 4:15(b).  Failure to include the mandatory good faith certification in the body of the motion will result in the matter being removed from the docket.

        (b) Discovery disputes, including, but not limited to, motions to compel - Counsel shall confer and attempt to settle such disputes in accordance with the Rules of Court. 

       (c)   Removal of Motions to Compel from the Motions Day docket - Once a motion to compel has been placed on the docket, the parties will be required to appear at the virtual hearing unless the matter is resolved AND the following actions are taken by the moving party.  By 4:00 p.m. on the Tuesday  prior to the Motions Day hearing , (1) the moving party (either counsel or pro se litigant) calls Judges' Chambers (703.746.4123) to remove the motion from the docket; and (2) the moving party (either counsel or pro se litigant) delivers an agreed order to Judges' Chambers' 4th floor drop box. . 

(8)   REMOVAL OF MOTIONS FROM MOTIONS DAY DOCKET

        (a)  For all motions except Motions to Compel -  Only the moving party may remove their own motion. The moving party shall (a) call a law clerk  (703.746.4123) to remove the motion; and (b) file a notice or praecipe to move the motion.  The moving party shall also (a) notify the non-moving party that the motion is being removed from the docket; and (b) provide a copy of the notice or praecipe removing the motion to the non-moving party. 

        (b)  Motions to Compel - see "Motions to Compel" paragraphs above in this section.

(9)  SET DATE MATTERS  (Motions to Set a Trial Date) - For all set-date motions, when the case is called at the Motions Day hearing, the Court will instruct counsel/parties to call Judges' Chambers (703.746.4123) together on the same telephone conference call to set the trial date date.  All counsel or pro se parties should be on the telephone conference call with Judges' Chambers.

(10)   SHOW CAUSE ORDERS RETURNABLE TO A MOTIONS DAY

          (a)   Non-Moving Party appears remotely (with or without counsel) - If the hearing will take 25 minutes or less, and no evidence other than testimonial evidence and/or exhibits that were timely filed is necessary, the case may proceed.

          (b)  Non-Moving Party appears remotely (with or without counsel) - If the hearing will take more than 25 minutes, and no evidence other than testimonial evidence and/or exhibits that were timely filed is necessary, the case will be continued to a date-certain. The Court will instruct counsel/parties to call Judges' Chambers (703.746.4123) together on the same telephone conference call to schedule a date-certain.  All counsel or pro se parties should be on the telephone conference call with Judges' Chambers.

          (c)  Non-Moving Party does not appear remotely at the Motions Day hearing - The case shall be rescheduled unless the moving party can demonstrate that the non-moving party was aware of the remote hearing and had access to the Microsoft Teams meeting link or call-in telephone number.

A.    IMPORTANT – Download Microsoft Teams to your device prior to the Motions Day hearing (a free download available at www.microsoft.com).

B.     You are receiving this email because you have placed a motion on the upcoming Motions Day. If you have already removed your motion from the docket, you may disregard this invitation. 

C.    Please do not respond to this email other than by accepting or declining the meeting invitation.  The link below for the meeting will also be posted on the Court’s website at www.alexandriava.gov/circuitcourt.  Anyone who does not receive this invitation (parties, court reporters, etc.) may still join the meeting by clicking on the posted link on the Court’s website. Do not call or email the Court to ask that this invitation be sent out again to additional recipients.  If you have any questions that are not about who did, or did not, receive the Microsoft Teams Invitation, please call 703-746-4123. 

D.    Please review the following instructions with regards to the upcoming Motions Day. 

(1)    All hearings will be remotely through Microsoft Teams.

(2)   Please keep your microphone muted until your case is called.

E.    When you hear your case called by the judge, you will need to alert the judge that you are present, and give a time estimate for the amount of time you believe your case requires.

F.   Please note:
(1)    When your case is called, please speak as loudly as possible.
(2)    Make sure you are in a quiet space where you will not be disturbed during the hearing.  Eliminate all ambient noise in the room, even if you think it will not be picked-up on your microphone. 
(3)   If you interrupt the court during any case other than your own, you will be muted and possibly removed from the court proceeding.

updated 11/28/2023

AGREED ORDERS OR FINAL DECREES

Agreed orders or Final Decrees require the signature of opposing counsel (or pro se litigant).

COMPETING ORDERS

Section to be added

EMAILED ORDERS

Emailed orders are not accepted without a judge’s permission.

GENERAL RECEIVER DEPOSITS

Refer to “General Receiver Deposits” section of this website.

Judgment Orders

Judgment Orders shall specifically name the defendant(s) upon which the judgment is granted in the last paragraph of the order.  

ORIGINAL PROPOSED ORDERS

The original of any proposed order shall be filed with the Clerk of Circuit Court. The courtesy copy of a proposed order will not be entered.

MOTIONS DAY - Proposed orders

A courtesy copy of a proposed Order to be entered at a remote Motions Day hearing is required to be delivered to Judges' Chambers' 4th floor drop box no later than 4:00 p.m. on the Monday preceding the Motions Day. This allows time for the proposed order to be placed in the file and entered by the Judge at the Motions Day hearing.

Nonsuit Orders

If a responsive pleading has been filed - Plaintiff's proposed nonsuit order must state that this is the first nonsuit, and opposing counsel or pro se litigant must sign the nonsuit order

If a responsive pleading has not been filed - Plaintiff's proposed nonsuit order must state that this is the first nonsuit and that no counterclaims, crossclaims, or third-party claims by an adverse party have been filed. 

Signatures and SIGnature block ON ORDERS

Signatures must be original “wet” signatures (signed in pen). Electronic signatures are not acceptable. As required by Virginia Rule of Supreme Court 5:1B(f),  documents must be signed with original, handwritten signatures of all counsel and/or pro se parties. Orders with electronic signatures will not be entered. 

The signature block on a proposed order shall include counsel or pro se party's contact information, to include name, counsel's bar number (if applicable), mailing address, telephone number, and email address (if any).

PAYMENT OF FUNDS INTO CIRCUIT COURT

All funds paid into the Circuit Court will be deposited in the Clerk of Circuit Courts account, which is non-interest bearing. 

If counsel or parties desire funds to be deposited into an interest‑bearing account, they may do so by court order that directs the funds be paid directly to the General Receiver of the Court (not the Clerk of Circuit Court). The General Receiver shall deposit the funds in an interest bearing account until further order of the court. The General Receiver will not accept any funds until he has received a copy of the court’s order.

updated 11/28/2023 

A pretrial conference is mandatory for all civil trials scheduled for more than two (2) days and all Equitable Distribution trials. The pretrial conference is scheduled for 9:00 a.m. in-person on a date certain four (4)  to six (6) weeks prior to the trial date. 

At the pretrial conference, the judge will ask about outstanding issues, estimated length of trial, and the possibility of settlement. Motions, including motions to continue, cannot be heard at a pretrial conference and shall be scheduled separately from the pretrial conference.

If the pretrial conference is in the courtroom - All counsel and pro se litigants attend the hearing in-person.

If the pretrial conference is by telephone conference call - At the court’s discretion, the pretrial conference may be conducted by telephone conference call. If so, the Court will notify counsel and pro se litigants by email of the specific time and instructions for the conference call. All counsel and pro se litigants shall coordinate one telephone call, and then call Judges' Chambers (703.746.4123). 

(updated 11/15/2023) 

To schedule a trial date, counsel and pro se litigants may use one of the following options. In addition, the Court may schedule a status conference or a selection of trial date hearing.

Scheduled by the Court

Appeal cases from GDC or JDR – refer to “Appeals” section.

Status Conference scheduled by the Court – refer to Status Conference” section.

Scheduled by counsel or pro se litigant  

After the defendant has been served and the proof of service has been filed with the Clerk of Circuit Court, counsel or pro se litigant shall follow one of the following options to schedule a trial date in Alexandria Circuit Court.

Option #1 - Telephone conference call with Judges' Chambers (703.746.4123)

All counsel and/or pro se litigants may call Judges’ Chambers together on the same telephone conference call to select a trial date. After selecting a trial date, the Uniform Pretrial Scheduling Order shall be completed and signed by counsel and pro se litigants, and filed with the Clerk of Circuit Court.

Option #2 - Motions Day for a Set Date motion 

Moving party shall file a motion to set a trial date and praecipe the motion for a Motions Day hearing. Because all Motions Day hearings are heard remotely until further notice (unless an exception is permitted), after the case is called in the virtual courtroom, counsel and/or pro se litigants will be directed to call Judges’ Chambers (703.746.4123) together on the same telephone call to schedule a trial date. After selecting a trial date, the Uniform Pretrial Scheduling Order shall be completed and signed by counsel and pro se litigants, and filed with the Clerk of Circuit Court.

Option #3 - Term Day

Refer to  the “Term Day” section of this website.

updated 11/28/2023

Upon agreement to request a settlement conference, the parties may call Judges’ Chambers  (703.746.4123) to schedule a settlement conference. The settlement conference will be held at 9:00 a.m. To the extent possible, the Judge presiding over the settlement conference will not hear the case.  

Step 1              Call Judges' Chambers (703.746.4123) to schedule a settlement conference. Counsel or pro-se litigants must agree that a settlement conference be scheduled.

Step 2              Not less than five (5) business days prior to the settlement conference, both parties shall deliver to Judges' Chambers a brief factual statement of the case from their viewpoint and a statement of the amount or conditions of demands or offers.

Step 3              All attorneys should come to the settlement conference with decision-making and settlement authority. The client or authorized representative must be available by phone during the conference.

 (updated 2/24/2023)

Signatures must be original “wet” signatures (signed in pen).

Electronic signatures are not acceptable. As required by Virginia Rule of Supreme Court 5:1B(f),  documents must be signed with original, handwritten signatures of all counsel and/or pro se parties. Orders with electronic signatures will not be entered. 

Signature block

The signature block shall include counsel or pro se party's contact information, to include name, counsel's bar number (if applicable), mailing address, telephone number, and email address (if any).

STATEMENT OF FACTS

Refer to “Appeals” section.

Status Conference notice for December 11, 2023 .

Telephone number to call for status conferences:  703.746.4123   Telephone hours are 8:30am to 1:00pm, and then again from 2:00pm to 4:00pm (phones are not answered during lunch).

A.        A status conference is scheduled by the Court to either set a trial date, or discuss why service has not been effected within 4 months from the date of filing the case. 

ONE YEAR RULE:  The Court’s goal is to have all civil cases resolved, and the final order entered, within one year of the filing date.

B.        INSTRUCTIONS - Follow #1 or #2.   Both Options require all counsel and/or pro se litigants to be on the same telephone conference call to Judges’ Chambers.  If you are represented by counsel, you do not need to participate in the telephone conference call.

(1)     Preferable - Call Judges’ Chambers (703.746.4123) before the date of the status conference. Telephone hours are 8:30am to 1:00pm, and then again from 2:00pm to 4:00pm (phones are not answered during lunch).

     (a)       A court administrator will assist in (a) setting a trial date [typically within one year from the filing date], or (b) discussing service issues.  

     (c)      After the trial date has been selected, complete and sign a Uniform Pretrial Scheduling Order. File the Uniform Pretrial Scheduling Order within two (2) weeks with the Clerk of Court (Room 307).  Refer to "Forms" section for the Uniform Pretrial Scheduling Order.

(2)      Less Preferable - Call Judges' Chambers (703.746.4123) on the date of the status conference.  The telephones will be extremely busy.  If you are unable to get through, please keep trying to call. 

C.    Failure to Respond to Status Conference Notice - If plaintiff (or plaintiff’s counsel) does not contact Judges’ Chambers by 1:00 p.m. on the date of the status conference, the Court may enter an Order of Dismissal (dismissing the case from the active case docket).

(updated  11/28/2023)

Structured settlements may be scheduled on a Motions Day docket (held remotely until further notice), or on a 9:00 a.m. uncontested docket. 

ON A REMOTE Motions Day

Refer to “Motions Day” section for instructions, including delivering mandatory courtesy copies to Judges’ Chambers’ 4th floor drop box.

On a 9:00 a.m. docket

Step 1              File all documents with the Clerk of Circuit Court and deliver a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box. Required documents include application for approval of structured settlement, notice of proposed transfer and proposed final order containing the statutory requirements. Refer to “General Receiver Deposits” for General Receive information.

Step 2              Call Judges’ Chambers to schedule a 9:00 a.m. hearing. The hearing will be held at least three (3) weeks from the date that Judges’ Chambers is contacted.

Step 3              Counsel and the payee must attend the final hearing, unless good cause exists and a fully-endorsed waiver is filed with the Court.

The Supreme Court of Virginia's primary purpose is to review the decisions of lower courts in which appeals have been allowed. The Court, which is located in Richmond, also has the power to issue writs of mandamus, habeas corpus, and prohibition; it has original jurisdiction in cases of judicial censure and removal.  The Court has seven justices who are elected by joint vote of both houses of the General Assembly and are commissioned by the Governor to serve 12-year terms. The Chief Justice of the Supreme Court is the administrative head of the state judicial system.  For more information, visit the Supreme Court of Virginia web site.

Updated 11/28/2023

TECHNOLOGY IN COURTROOMS (CIVIL AND CRIMINAL TRIALS)

All trials and hearings are held in the courtroom – except for Motions Day hearings, which will be held remotely until further notice, unless an exception is permitted by the Court.

Call Courts IT (703.746.4310) if you have any questions regarding any technology that is used in the courtrooms.

Electronic evidence presentation  - Counsel or pro se litigants may use the Court’s electronic evidence presentation hardware to display electronic/digital media, video depositions, etc. if the following procedures are followed.  Refer to Section A below for additional guidance.

Remote witness testimony “hybrid trials” - Counsel or pro se litigants may use the Court’s technology cart for remote witness testimony if the following procedures are followed, including counsel or pro se litigants issuing the meeting link for the remote testimony. Refer to Section B below for additional guidance.

Totally remote trials are not allowed in Circuit Court.

 A.     Electronic evidence equipment - Technology courtroom

Only two Circuit Court courtrooms are equipped for electronic evidence presentation such as digital evidence, video depositions, etc. The equipment must be reserved in advance, and training must be taken prior to the trial date. Bring your evidence to the training to confirm the evidence will work with the Court’s equipment.

Step 1              Reserve technology courtroom -  Contact Judges’ Chambers (703.746.4123) to reserve a technology courtroom that is equipped with electronic evidence presentation equipment.

Step 2              Take mandatory training prior to the trial date - Walk‑in training is on Thursday mornings from 8:00 a.m. to 8:30 a.m. in Circuit Court Courtroom #2 on the 4th floor.

  *  Bring your laptop to training. This should be the same laptop that you will bring to trial.

   * Bring your digital media (thumb drive, etc.) to confirm the media works on the Court’s equipment. If admitted into evidence, your media will be retained by the Court. The evidence should not be on a cell phone.

Step 3              Confirm your laptop is compatible with Court’s equipment – Prior to the trial date, bring your laptop to a Thursday morning training session to confirm the laptop works with the Court’s system. See above for Training session information.

                           *  The laptop should have Windows OS or Mac OS and a native HDMI port.

                           *  Bring a HDMI dongle/converter if the laptop does not have a native HDMI port.

Step 4              Confirm media compatibility – Prior to the trial date, bring your media to a Thursday morning training session to confirm the media works with the Court’s system. See above for Training session information.

Step 5              At trial -  Counsel or pro se litigant is expected to operate the Court’s equipment without assistance. Courts IT staff may not be available at all times during your trial.  

 B.    Technology Cart for Remote Witness Testimony (“Hybrid” trial)

A hybrid trial is when a witness is testifying remotely. A judge must approve the request in advance of the trial date. 

The Court has two (2) technology carts for remote witness testimony.  The party requesting the remote testimony must follow all of the instructions listed below, including taking mandatory training prior to the trial date, and issuing a Microsoft Teams meeting invitation at least two (2) business days prior to the trial date.

Step 1            Request judge’s permission – Upon written request and for good cause only, a judge may grant permission for remote witness testimony.

                                    (A)       Before writing a letter or motion, contact opposing counsel or pro se litigant to determine if they agree or object to the remote testimony request.  This information will be included in your letter or motion.

                                    (B)       File a written motion or letter asking for remote witness testimony and explain why the remote testimony is necessary. Clearly state if the opposing counsel or pro se litigant agrees or objects to the remote testimony.  The letter or motion shall be filed with the Clerk of Circuit Court and a mandatory courtesy copy shall be delivered to Judges’ Chambers’ 4th floor drop box.     **  If opposing counsel or pro se litigant objects – Opposing counsel or pro se litigant shall file a written objection to the remote witness testimony request. The objection shall clearly state the reason for the objection.

 Step 2              Call Judges’ Chambers (703.746.4123) – to advise that a request was filed and to ask if the judge has granted permission for the remote testimony.

Step 3              Reserve Tech Cart - Call Courts IT (703.746.4310) to reserve a technology cart for the remote witness testimony. The Court only has two (2) tech carts, so advance reservations are imperative. Mandatory training in advance of the trial date is required to use the Court’s tech cart.  

Step 4              Take mandatory training prior to the trial date - Walk‑in training is on Thursday mornings from 8:00 a.m. to 8:30 a.m. in Circuit Court Courtroom #2 on the 4th floor.   *  Bring your laptop to training. This should be the same laptop that you will bring to trial.

Step 5              Confirm your laptop is compatible with Court’s equipment – Prior to the trial date, bring your laptop to a Thursday morning training session to confirm the laptop works with the Court’s system. See above for Training session information.

                           *  The laptop should have Windows OS or Mac OS and a native HDMI port.

                           *  Bring a HDMI dongle/converter if the laptop does not have a native HDMI port.

Step 6              MS Teams meeting invitation - Whomever requested permission for the remote testimony is responsible for issuing the meeting link. Court personnel issue meeting links for Motions Day hearings only.

                         **  The Court uses only Microsoft Teams for remote witness testimony. MS Teams is a free download available at www.microsoft.com. 

                         **  The MS Teams meeting link must be received by opposing counsel, the testifying witness and the court administrators at least two (2) business days prior to the trial date.  The court administrator’s email addresses are lori.knoernschild@alexandriava.gov; lucy.scalsky@alexandriava.gov; and   Jennifer.lazotorres@alexandriava.gov. 

              **  The meeting invitation must include (1)  the name of the case, docket number, and date and time of the trial; and (2) a reminder for recipients to download the Microsoft Teams application to their device prior to the meeting if needed (MS Teams is a free download available at www.microsoft.com).

Step 7              At trial

                        (A)       An agreed order must be presented granting permission for the witness to testify by audiovisual means under Rule 1:27.

                        (B)       If applicable, an affidavit for testimony outside the Commonwealth of Virginia must be presented.

                        (C)       Counsel or pro se litigant is expected to start the remote witness testimony at trial by using the Court’s equipment, the laptop that was used at training, and the Microsoft Teams meeting invitation.  Courts IT staff may not be available at all times during your trial.  

updated 11/28/2023

Term Day is one of the 3 ways that counsel or a pro se litigant may set a trial date.  The alternatives are  (1) all counsel or pro se litigants call Judges’ Chambers (703.746.4123) together on the same telephone call; or (2) scheduling the case for a Motions Day to set a trial date.)

Term Day  is at 9:00 a.m. on the second Monday of the month in January, March, May, July, September and November. Refer to the Court’s calendar for the Term Day schedule. (If a Term Day falls on a holiday, the Term Day will be held the next day Court is open.) 

Until further notice, Term Day hearings are held in the 4th floor lobby at 9:00 a.m.

Step 1              File a Term Day Praecipe  prior to the deadline (at 4:00 p.m. on the Wednesday preceding the Term Day). The Term Day praecipe shall be filed with the Clerk of Circuit Court. 

Step 2              Serve the Term Day praecipe on the opposing counsel or pro se litigant.

Step 3              (A)    Prior to Term Day, counsel and pro se litigant(s) may call Judges’ Chambers (703.746.4123) together on the same telephone call to select a trial date; or

                        (B)       Counsel and or pro se litigant(s) shall appear together to select a trial date. 

Step 4              After selecting a trial date, a  Uniform Pretrial Scheduling Order shall be completed and signed by counsel and/or pro se litigants.  Uniform Pretrial Scheduling Order 

(updated 6/2/2023)

Please refer to the following sections for guidance.

• (separate section)    Exhibits
• (separate section) Technology in Alexandria Circuit Court courtrooms
• Section 38-A   General Information: Trials and hearings are in-person; Settlement or nonsuit prior to trial; Start time for trials.
• Section 38-B    Hybrid trials/hearings  - Trials in the courtroom with remote testimony  **REQUIRES JUDGE'S PERMISSION**
  • Whomever is requesting the remote testimony must reserve technology equipment; take mandatory training; issue MS Teams meeting invitation; and start the meeting in the courtroom at the appropriate time
  • No later than the first day of trial, the following must be presented
    • Proposed order granting permission for the witness to testify by audiovisual means under Rule 1:27; and
    • Affidavit(s) regarding remote testimony given outside the Commonwealth. 
• Section 38-C    Jury Trial Information
• Section 38-D     Multiple Day Trials: Multiple Day Trials: Witnesses and Start Times
• Section 38-E    Pretrial motions 
• Section 38-F     Remote hearings (a courtroom is not used; the Judge, counsel, parties, witnesses and others appear remotely from separate locations).  **REQUIRES JUDGE'S PERMISSION**
• Section 38-G    Settlement or nonsuit prior to trial
• Section 38-H    Start time for trials

(updated 4/19/2023)

(1)       All trialS and hearings will be held in-person,

in a courtroom - except for Motions Day, Status Conferences, Term Day, and Selection of Trial Date hearings.

(2)    Settlement or NONSUIT prior to trial 

Counsel are encouraged to notify the Court immediately in order to avoid possible sanctions. During business hours,  call 703.746.4123. After business hours, email court administrators (refer to “Contact Information” section).

(3)     Start time for trials  

is 10:00 a.m. unless otherwise approved by the Court.   For multiple day trials, trial may start at 9:00 a.m. on subsequent days of the trial at judge’s discretion. Counsel and experts shall arrange their schedules accordingly.

(updated 4/18/2023)

Upon request and for good cause, counsel may request a hybrid trial/hearing for the witness to testify remotely during an in-person trial/hearing. 

An agreed order and witness affidavit may be necessary for remote testimony. 

Procedures

(1)    Judges' permission is required.  

          File a written motion (or request) for remote testimony with the Clerk of Court (Room 307) and deliver a courtesy copy to Judges' Chambers' 4th floor drop box. Also provide a copy to opposing counsel.

        The written request shall clearly state if opposing counsel agrees or objects to the request for remote testimony. 

         Opposing counsel -  If you object, file a written response, deliver a courtesy copy to Judges' Chambers' 4th floor drop box, and provide a copy to opposing counsel.

(2)   Order regarding remote testimony - File an agreed order 

(3)   Contact Judges' Chambers (703.746.4123) to ask if permission was granted.

--If permission is granted,

(4)   Agreed order - If the parties are in agreement regarding the witness testifying remotely, an agreed order shall be presented on the first day of trial granting permission for the witness to testify by audiovisual means under Rule 1:27

(5)  Affidavits regarding Remote Testimony Given Outside the Commonwealth - shall be presented on the first day of trial.

-- Reserve Court's technology equipment ASAP and take training

(6)   Follow the instructions in "Technology in the Courtroom-Reserve Equipment" section.  It is imperative that a technology cart be reserved immediately, as the Court has a limited number of technology carts.

--   Take Mandatory Training (if you have not already done so). The training must be taken prior to the trial date. Training cannot be taken on the same day as the trial.

(7)   Refer to  "Technology in the Courtroom: Training" section.

(8)  Bring a laptop with you to the training. It should be the same laptop that will be used on the day of trial. Refer to  "Technology in the Courtroom: Laptop Specifications" section.

--   Issue the Microsoft Teams meeting invitation - Counsel or pro se litigants who request remote testimony are responsible for issuing the meeting invitation (the court issues meeting invitations only for virtual Motions Day hearings),

(9)   At least 2 business days prior to the trial date - the Microsoft Teams meeting invitation must be received by the person testifying remotely and the Court Administrators. 

Follow the instructions in "Technology in the Courtroom-Meeting Invitation" section.

See "Contact Information" above for court administrators' email addresses.

--   On day of trial 

(10)  Use your laptop (that you took to training), use the Microsoft Teams meeting invitation that you issued to start the remote testimony. 

Counsel shall be responsible for operating the Court's technology cart and starting the meeting using the MS Teams meeting link that was previously issued to allow the remote testimony to begin.

Please be advised that Circuit Court IT staff are typically not in the courtroom and may not be available to provide assistance during the trial.

(updated 3/14/2023)

(1)   JURY INSTRUCTIONS  

Counsel should file and exchange instructions as specified in the Uniform Pretrial Scheduling Order that was entered in the case.  Plaintiff's instructions should be marked numerically and defendant's instructions should be marked alphabetically.  Efforts should be made to review the instructions prior to the conclusion of the evidence. 

(2)  JURY PANEL WEEKLY LIST 

AVAILABLE 3 DAYS BEFORE TRIAL FROM THE CLERK OF CIRCUIT COURT (Room 307).   Includes all jurors who have been summoned to appear (name, age, address, occupation and employer) and is available in the Clerk’s office  (703.746.4044).

(3) JURY TRIAL LIST

AVAILABLE IN THE COURTROOM ON THE DAY OF TRIAL FROM THE JURY COORDINATOR - Includes jurors who reported for jury duty on the day of the trial. The jury coordinator will deliver the jury trial list to counsel in the courtroom as soon as the list is available.

(4)  IF A JURY TRIAL SETTLES AND JURORS DO NOT NEED TO REPORT 

Counsel shall contact Judges' Chambers immediately in the following circumstances:  (a) case settles; (b) counsel agree to remove the jury and proceed with a bench trial; or  (c)  a continuance is being requested (judge's permission required). 

• During business hours (8:30am to 1:00pm; 2:00pm to 4:00pm) - Call Judges' Chambers at 703.746.4123.
• After hours, counsel shall email the court administrators (refer to “Contact Information” section for email addresses) and leave a voicemail for the jury coordinator (703.746.4347).

(added 4/1/2023)

For all cases scheduled for multiple days, 

• WITNESS AND EXPERT AVAILABILITY - To avoid Court having to recess early or start late, counsel shall make every effort to have their witnesses and experts available and ready to testify.
  • Requests to stagger witnesses and/or experts shall be made at least two (2) business days prior to the start of the trial and will be granted for good cause. To request staggered witnesses and/or experts, counsel shall send a letter to Judges' Chambers (deliver to Judges' Chambers' 4th floor drop box) making the request to stagger witnesses and/or experts and the proposed schedule of witnesses/experts. The Judges will either approve, disapprove or schedule a conference call with counsel to discuss the request.

• START TIME ON SUBSEQUENT DAYS - Trial may start at 9:00 a.m. on subsequent days of the trial at the judge’s discretion. Counsel and experts shall arrange their schedules accordingly.

(updated 8/2/2023)

1.   The COVID judicial emergency has ended. 

Trials and Hearings (except Motions Day hearings) are held in person, in a courtroom on the 4th floor of the courthouse. Call Judges' Chambers at 703.746.4123 if you have any questions.

2.  In person trials and hearings 

Judge, counsel, parties, witnesses, and others report to the assigned courtroom. Refer to the docket that is posted on the bulletin board for courtroom assignment.  

3.  Hybrid Trials/Hearings and Remote Testimony

In certain situations, with good cause and upon written motion (and agreement of opposing counsel), a Judge may grant permission.

       A.  Hybrid trial/hearing   * Judge, counsel, parties, witnesses and others are in the courtroom; remote testimony from a person outside the courtroom - The trial will be conducted in the courtroom (refer to the docket that is posted on the bulletin board for courtroom assignment). Prior to the trial, counsel or pro se litigant shall file a written motion requesting permission for remote testimony during a hybrid trial/hearing (noting if opposing counsel objects or agrees to the motion). Counsel must receive judge's permission, reserve the Court's technology cart, take training (prior to the trial date) to use the Court's equipment, bring the same laptop to the training and to the trial, provide an agreed order regarding remote testimony; provide an affidavit regarding remote testimony outside the Commonwealth; issue the Microsoft Teams meeting invitation (at least 2 business days prior to the trial), and start the Microsoft Teams meeting at the appropriate time to allow the remote testimony.  Refer to  "Trials: Hybrid Trials/Hearings" section of this website.

      B.   Remote trial/hearing  * Everyone (including the judge) participates remotely  (no one appears in the courtroom)  - In rare instances, a hearing may be held virtually (no one appears in the courtroom). Prior to the trial, counsel or pro se litigant shall file a written motion requesting permission for a remote trial (noting if opposing counsel objects or agrees to the motion). Counsel must receive judge's permission and issue the Microsoft Teams meeting invitation (at least 2 business days prior to the trial).  Refer to  "Trials: Remote Trials/Hearings" section of this website.

4.   MOTIONS DAY HEARINGS

ARE REMOTE ONLY, unless an exception is permitted by the Court. The  Motions Day Praecipe for Remote Hearings must be used to schedule the case for a remote Motions Day hearing. Please refer to the Motions Day sections below for instructions, meeting links, and Motions Day docket. Refer to  "Motions Day" sections of this website.

5.   APPEALS: SELECTION OF TRIAL DATE 

 Refer to  "Appeals to Circuit Court" section of this website.

        A.   On the 2nd Monday of the month, the selection of trial date hearing will be held in the 4th floor lobby at 9:00 a.m. 

        B.   For dates other than the 2nd Monday of the month, counsel and pro se litigants shall report to Judges' Chambers at 9:00 a.m. on the date indicated on the Notice of Appeal. 

6.   STATUS CONFERENCES 

are held by telephone only.  Counsel or pro se litigants shall call 703.746.4123 when they receive the Court's status conference notice. Refer to  "Status Conference" section of this website.

7.  TERM DAY 

(on the 2nd Monday of the month) will be held in the 4th floor lobby at 9:00 a.m.  Refer to  "Term Day" section of this website.

(added 4/20/2023)

• On the day of trial, counsel is limited to 5 minutes to argue any pretrial motions. 
  • For good cause only, if a pretrial motion must be heard on the day of trial (time limit: 5 minutes), the motion shall be filed no later than two (2)  business days prior to the trial date, with a MANDATORY COURTESY COPY delivered to Judges’ Chambers’ 4th floor drop box. Counsel are encouraged to also contact Judges' Chambers (703.746.4123) to advise that the motion in limine has been filed.
• All pretrial motions exceeding 5 minutes, including motions in limine, shall be duly noticed for and argued on a Civil Motions Day prior to the trial date.   Refer to the "Motions Day” sections on this website for guidance, including filing deadlines and mandatory praecipe for remote Motions Day hearings. All Motions Day motions to be heard on a Motions Day shall be filed with the Clerk of Circuit Court (Room 307), with a courtesy copy provided to opposing counsel and delivered to Judges’ Chambers’ 4th floor drop box.

(updated 6/2/2023)

REMOTE HEARINGS rarely occur

(Upon request and for good cause only; with Judge's permission)  Rarely occurs - A Courtroom is not used. All participants (including the Judge) appear remotely via MS Teams meeting link that is issued by the person requesting the remote hearing. The meeting link must be received by Court Administrators at least 2 business days prior to the hearing.   

• Procedure:  Counsel files a written request explaining the need for all parties to appear remotely with the Clerk of Circuit Court, and delivers a courtesy copy to Judges' Chambers' 4th floor drop box.  Counsel provides a copy of the request to opposing counsel.
• Counsel will be contacted by a court administrator to advise if the request is granted or denied.
• If the request is granted, at least 2 days prior to the hearing, the person requesting the remote hearing is responsible for issuing the MS Teams meeting invitation (the Court issues meeting invitations only for Motions Day hearings).
  • Send the judge's meeting invitation to the court administrators (see "Contact Information" above for court administrators' email addresses).
  • Detailed instructions are included in "Technology-Meeting Invitation" section. 

Updated 11/2/2023

The uncontested 9:00 a.m. docket is held once or twice a month, typically on Fridays the same week as Motions Day (Motions Days are generally the 2nd and 4th Wednesdays of the month). The uncontested docket will include an unlimited number of hearings, including appointment of guardian, infant settlements, Special Immigrant Juvenile Status (“SIJS”), uncontested divorces (ore tenus), and wrongful deaths. Garnishment (in-person) returns will also be heard on the 9:00 a.m. uncontested docket, provided that counsel calls Judges’ Chambers prior to filing the garnishment request. See below for deadlines.

(1)   Procedure for all cases except for in-person garnishment returns

Step 1              File the required documents with the Clerk of Circuit Court.

Step 2              Call Judges’ Chambers (703.746.4123) to schedule the uncontested hearing.

Step 3              File a praecipe with the Clerk of Circuit Court.

(2)   Procedure for in-person garnishment returns

Step 1              Counsel calls Judges’ Chambers (703.746.4123) to schedule the hearing prior to filing the request for garnishment with the Clerk of Circuit Court.

Step 2              File the required documents noting the hearing date.

(3)  DEADLINES 

The deadline is 4:00 p.m. on the Thursday three (3) weeks prior to the hearing date (see below).

Deadline is                                  Hearing date

11/22/23 deadline for              DECEMBER 15, 2023 hearing date

12/7/23 deadline for                DECEMBER 29, 2023  hearing date

12/21/23 deadline for              JANUARY 12, 2024 hearing date

1/4/24  deadline for                 JANUARY 26, 2024 hearing date

1/25/24  deadline for               FEBRUARY 16, 2024 hearing date

2/8/24  deadline for                 MARCH 1, 2024 hearing date

2/29/24  deadline for               MARCH 15, 2024 hearing date

3/7/24 deadline for                  MARCH 29, 2024 hearing date

3/21/24 deadline for                APRIL 12, 2024 hearing date

4/1/24 deadline for                  APRIL 26, 2024 hearing date

A Uniform Pretrial Scheduling Order is required for all civil cases and shall be in the form prescribed by Rule 1:18 of the Rules of the Supreme Court of Virginia. After selecting a trial date, a Uniform Pretrial Scheduling Order shall be completed and signed by counsel and/or pro se litigants. If the trial date is selected by telephone, the Uniform Pretrial Scheduling Order shall be filed with the Clerk of Circuit Court (Room 307) within two weeks.

 Uniform Pretrial Scheduling Order   (updated Nov 2019)   

(updated 11/2/2023)

Wrongful death hearings shall be held on 10:00 a.m. on Motions Day (held remotely until further notice), or on a 9:00 a.m. uncontested docket. Refer to the “General Receiver Deposits” section for additional guidance.

Motions Day procedure – held remotely until further notice

Step 1              (File petition)  File a petition seeking approval of a Wrongful Death settlement with the Clerk of Circuit Court.

Step 2              (Docket for Motions Day)  Follow instructions in the Motions Day section of this website, including delivering a mandatory courtesy copy to Judges’ Chambers’ 4th floor drop box.

Step 3              (Attend Motions Day hearing)   Appear virtually at the Motions Day hearing, by using the Microsoft Teams meeting link and telephone number that are emailed by the Court two (2) business days prior to the Motions Day and posted to this website (see “Motions Day” sections below). The proposed order may be entered at the hearing, and copies of the entered order may be obtained from the Clerk of Circuit Court.  

9:00 a.m. Uncontested Docket – In-person in a courtroom

Step 1              (File petition)  File a petition seeking approval of a Wrongful Death settlement.

Step 2              (Schedule)  Call Judges’ Chambers (703.746.4123) to schedule an Uncontested hearing at 9:00 a.m. The uncontested hearing must be scheduled 3 weeks in advance.

Step 3              (File remaining documents) After receiving a date certain, file all remaining documents, including notice of hearing and proposed final order at least seven (7) days prior to the hearing date.  

Step 4              (File GAL report) No later than 9:00 a.m. on the day prior to the hearing, file the GAL report with the Clerk’s Office and deliver a courtesy copy to Judges’ Chambers’ 4th floor drop box.

Step 5              (Attend courtroom hearing) The parties in interest attend the hearing in the courtroom, and the order is entered in the courtroom. Copies of the entered order may be obtained from the Clerk of Circuit Court.