Circuit Court Judges

A. CELL PHONES, ELECTRONICS AND PROHIBITED ITEMS IN THE ALEXANDRIA COURTHOUSE

CELL PHONES AND ELECTRONIC DEVICES Policy - APPLIES TO ALL PERSONS ENTERING THE ALEXANDRIA COURTHOUSE (including attorneys)

(Policy posted on 2/28/2025; website language updated 8/7/2025)

Questions? Contact the Alexandria Sheriff’s Office at 703.746.4120.

A. Current Policy: ORDER DATED 2/28/2025 Effective April 1, 2025, and pursuant to Virginia Code Section 8.01-4, a color-coded courthouse building pass issued by the Alexandria Sheriff's office on a color-coded lanyard is required to bring cell phones and electronics (including smart watches) into the Alexandria Courthouse. The person must wear the badge and lanyard at all times while in the Alexandria courthouse.

B. ATTORNEYS MUST HAVE A RED BADGE on a red lanyard issued by the ALEXANDRIA SHERIFF'S OFFICE to bring electronics into the courthouse. This provides quick identification to the Sheriff's Office that the attorney is authorized to possess cell phones, laptops, smart watches, and other electronics.

(1) As of 4/1/2025, an attorney bar card no longer grants the attorney permission to bring electronics into the courthouse.

(2) All attorneys without a red badge on a red lanyard will be required to place their electronics in vestibule locker until the judge in the courtroom grants permission for the electronics to be retrieved and brought into the courtroom.

(3) JUDGES' CHAMBERS CANNOT WAIVE THIS POLICY and will not send an email to the Sheriff's Office to give any attorney permission to bring electronics into the courthouse without a red badge on a red lanyard.

C. LINK FOR ATTORNEYS TO APPLY FOR A BADGE https://app.smartsheet.com/b/form/61e1d6d173f64fccb1d2ab2196a9be94.

(1) One week is the turnaround time.

(2) Pick up your badge at the Alexandria Sheriff's Office (Room 308).

D. If you do not have a badge

(1) Attorneys. Please leave your electronics in your vehicle or in a vestibule locker (see below). Ask the judge in the courtroom for permission to bring the electronics to the courtroom. The courtroom deputy will radio to the screening post, and you will be allowed to bring the electronics into the courthouse. JUDGES' CHAMBERS CANNOT WAIVE THIS POLICY and will not send an email to the Sheriff's Office to give any attorney permission to bring electronics into the courthouse without a red badge on a red lanyard.

(2) Pro se persons without an attorney. Follow the instructions above for attorneys.

E. LOCKERS. A limited number of lockers are available in the courthouse vestibule to secure your cell phone and smart device while you are in the courthouse. The small lockers (for small cell phones and smart devices) are free of charge, and are designed to hold only a small cell phone (not a laptop or tablet) and/or a smart device.

B. RECENT UPDATES TO WEBSITE

Please note the following sections have recently had been updated:

(1) CELL PHONES AND ELECTRONICS. A color-coded badge issued by the Sheriff's Office is required for all persons (including attorneys) to bring electronic devices into the Alexandria Courthouse. Refer to Item 1 above. (Policy posted 2/28/2025)

(2) GENERAL RECEIVER DEPOSITS. (updated 7-1-2025) As of July 1, 2025, J. Greg Parks, the Clerk of Alexandria Circuit Court, is the General Receiver of the Alexandria Circuit Court. All inquiries for the General Receiver should be directed to the Clerk of Court at 703.746.4044. (In the near future, a specific name, email address, telephone number will be posted to this website.)

1. LOCAL PROCEDURES

LOCAL PROCEDURES – CIVIL

are on this website. Scroll down for detailed instructions on Court procedures and policies.

IN-PERSON TRIALS AND HEARINGS held in-person in a courtroom on the 4th floor of the courthouse. Consult the 4th floor bulletin board for courtroom assignment.
REMOTE/VIRTUAL HEARINGS: MOTIONS DAY. Motions Day hearings will continue to be held remotely until further notice unless an exception is permitted by the Court. Refer to "Motions Day" sections of this website for additional information.

LOCAL PROCEDURES –CRIMINAL

https://www.alexandriava.gov/courts/circuit-court-local-procedures-criminal

Includes detailed instructions on Court procedures, policies and deadlines.
IN-PERSON TRIALS AND HEARINGS held in-person in a courtroom on the 4th floor of the courthouse. Consult the 4th floor bulletin board for courtroom assignment.
SETTING TRIAL DATES. Available criminal trial dates are posted to the Criminal Local Procedure website weekly.

2. CONTACT INFORMATION - JUDGES' CHAMBERS & COURTROOM TECHNOLOGY

updated 7/1/2025

(A) JUDGES' CHAMBERS: Telephone calls only to 703.746.4123 from 8:30am to 1:00pm, and from 2:00pm to 4:00pm

Counsel and pro se litigants are not allowed inside of Judges' Chambers
Drop box location: 4th floor - make a u-turn to the left when exiting the elevator. The clear plastic drop box is located outside the door to Judges' Chambers.

(B) CIRCUIT COURT JUDGES

(updated 7/1/2025) Circuit Court Judges are elected by a joint vote of both houses of the General Assembly and are commissioned by the Governor for a term of eight years. The Governor can make interim appointments when the General Assembly is in recess. Circuit Court is the trial court of general jurisdiction in Virginia, and the court has authority to try a full range of both civil and criminal cases.

* Judge Kathleen M. Uston (Chief Judge)

* Judge Rebecca J. Wade

* Judge Heidi E. Meinzer

(C) COURT ADMINISTRATORS

Call Judges' Chambers for general assistance regarding court policies, procedures, technology courtroom reservations and scheduling trial dates. Court personnel are not allowed to provide legal advice.

Telephone calls only: 703.746.4123 8:30am to 1:00pm; 2:00pm to 4:00pm

No persons are allowed inside of Judges' Chambers (attorneys or pro se litigants).

(D) JUDICIAL LAW CLERKS (STAFF ATTORNEYS)

Judicial Law Clerks are licensed attorneys that work with the Circuit Court Judges and provide assistance to counsel and the pro se litigants regarding procedural questions involving Motions Day, etc.

(E) REMOTE WITNESS TESTIMONY

(updated 10/15/2025)

1. Follow all of the instructions on this website at "Technology in the courtroom" section, including the following.

2. File a written request (or motion) in the Clerk's office and deliver a copy of the written request (or motion) to the 4th floor drop box.

The written motion shall include

a. Your request and the reason for the remote witness testimony; and

b. Stating opposing counsel's position (agree or disagree).

3. If the request is approved,

a. Take mandatory training prior to the trial date to learn how to use the Court's equipment (bring your own laptop to the training)

b. Issue the Microsoft Teams meeting link for the remote testimony to occur.

c. Reserve the Court's tech cart by calling Courts IT at 703.746.4310.

(F) TECHNOLOGY COURTROOM FOR ELECTRONIC EVIDENCE PRESENTATION

(updated 10/15/2025)

Follow all of the instructions on this website at "Technology in the courtroom" section, including the following.

1. Call Judges' Chambers at 703.746.4123 to reserve a Technology Courtroom.

2. Take mandatory training to use the Court's equipment (bring your own laptop and the electronic evidence to the training).

(G) TRAINING ON THE COURT'S TECH CART AND TECHNOLOGY COURTROOM

(updated 10/15/2025)

1. Training is MANDATORY and must be taken prior to the trial date.

2. Walk-in training is on Thursdays from 8:00am to 9:00am in Courtroom 1 on the 4th floor of the courthouse.

3. Call Courts IT at 703.746.4310 with questions.

3. AMERICANS WITH DISABILITIES ACT ("ADA") ACCOMMODATIONS

updated 11/25/2025

A. FORMS AND INFORMATION

B. Instructions to complete the ADA Accommodation Request Form. MUST BE DONE At least five (5) business days prior to WHEN THE REASONABLE ACCOMMODATIONS ARE NEEDED

Complete the ADA Accommodation Request Form. Do not leave any blanks.

(1) assistance in the Clerk's office (filing documents, etc.)

A. On the ADA Accommodation Request Form, include the following

1. Date on which you need assistance

2. Specific accommodation that is being requested

3. Name, telephone number and email address for the person requesting ADA accommodations.

B. File the completed ADA Accommodation Request Form with the Clerk's office (Room 307) at least five (5) business days prior to the date on which you are requesting reasonable accommodations.

C. Call the Clerk's Office ADA representative at 703.746.4044 to ask if additional information is required.

Hours: 8:00 am to 4:00pm

(2) assistance in CIRCUIT COURT for

A. trials and hearings

b. term day and selection of trial date hearings (held in-person)

c. Status conference hearings to set a trial date (held by telephone conference call)

A. On the ADA Accommodation Request Form, include the following

1. Case name and docket number

2 Date on which you need assistance

3. Specific accommodation that is being requested

4. Name, telephone number and email address for the person requesting ADA accommodations.

B. File the completed in the Clerk's office (Room 307) AND deliver a copy to the 4th floor drop box.

C. Call the Judges' Chambers' ADA representative at 703.746.4123 to ask if additional information is required.

Hours: 8:30am to 1:00pm and 2:00pm to 4:00pm

4. APPEALS FROM GDC or JDR TO CIRCUIT COURT

updated 8/7/2025

A. GENERAL DISTRICT COURT - CIVIL APPEALS FROM GENERAL DISTRICT COURT

(1) NOTICE OF APPEAL INCLUDES THE DATE OF THE FIRST SELECTION OF TRIAL DATE HEARING

In all civil appeal cases from both General District Court and the Juvenile and Domestic Relations District Court, the Selection of Trial Date hearing is included on the notice of appeal. THE APPELLANT receives notice of the selection of trial date hearing on the notice of appeal (that the appellant signs in-person); or by calling the lower court (if the notice of appeal is mailed to the lower court). THE APPELLEE and other parties receive notice of the selection of trial date hearing when they are served with the notice of appeal by the Clerk of Circuit Court.

(2) WHEN IS THE SELECTION OF TRIAL DATE HEARING HELD?

The hearing is held in Circuit Court - typically on the 2nd Monday of the month at 9:00 a.m. on the 4th floor lobby of the Courthouse at 520 King Street, Alexandria, VA 22314. If that day is a holiday, the hearing will be held on the next business day.

(3) WHERE IS THE SELECTION OF TRIAL DATE HEARING HELD?

The hearing is held in the 4th floor lobby of the courthouse at 520 King Street, Alexandria, VA 22314.

(4) HOW TO SCHEDULE A TRIAL DATE - CALL PRIOR TO THE SET DATE HEARING

CALL JUDGES' CHAMBERS PRIOR TO THE HEARING. Counsel may call Judges' Chambers at 703.746.4123 together on the same telephone call to select a trial date and avoid having to attend the hearing. After selecting a trial date, counsel shall file a fully endorsed Uniform Pretrial Scheduling Order with the Clerk’s office within two (2) weeks (there is no need to deliver a copy of the scheduling order to Judges' Chambers).

(5) HOW TO SCHEDULE A TRIAL DATE - APPEAR AT THE IN-PERSON HEARING

ATTEND THE IN-PERSON HEARING ON THE SCHEDULED DATE. Counsel and pro se litigants attend the in-person hearing that is held in the 4th floor lobby of the courthouse at 520 King Street, Alexandria, VA 22314. Those persons attending will speak with a court administrator to agree on a trial date and then sign a Uniform Pretrial Scheduling Order that includes the trial date.

(6) IF APPELLANT FAILS TO APPEAR AT THE SELECTION OF TRIAL DATE HEARING

(Option 1) The Appellee may set the trial date; or
(Option 2) The Court may continue the selection of trial date hearing to a future date. A notice of docket call/status conference will be mailed to all counsel and pro se litigants approximately 3 weeks prior to the next hearing. Refer to “Status Conference” section of this website for additional information.
(Option 3) THE THIRD TIME THAT THE APPELLANT FAILS TO APPEAR at the selection of trial date hearing. If the appellant fails to appear for a total of three (3) selection of trial date and/or status conference/docket call hearings, the Court may dismiss the appeal and remand the case to the lower court for enforcement of all orders. The dismissal order will be mailed to all parties.

B. JUVENILE & DOMESTIC RELATIONS DISTRICT COURT - Civil APPEALS

All of the above applies, except if the JDR appeal involves a termination of parental rights and/or a permanency plan. For those types of cases, the selection of trial date hearing is expedited and may be scheduled on a date sooner than the 2nd Monday of the month. If that is the case, the selection of trial date hearing will be held inside of Judges' Chambers at 9:00 a.m.

5. APPEALS FROM CIRCUIT COURT to the Virginia Court of Appeals or Supreme Court of Virginia

updated 4/3/2025

A. FILE AN APPEAL

Contact the Clerk of Circuit Court prior to the deadline for instructions on how to appeal a case to the Virginia Court of Appeals or to the Supreme Court of Virginia.

Clerk of Circuit Court 520 King Street, Room 307 Alexandria, VA 22314 703.746.4044

B. TRIAL TRANSCRIPTS

AGREED TRANSCRIPTS. If the trial transcript is agreed-to by counsel for all parties, counsel shall file all of the following documents with the Clerk’s Office: (1) motion; (2) fully-endorsed order; and (3) transcript.

OBJECTIONS TO TRANSCRIPTS. Any party may object to a transcript or written statement of facts on the ground that it is erroneous or incomplete by following the guidelines as articulated in the Virginia Rules of Supreme Court. See generally, Va. R. Sup. Ct. 5A:8.

STATEMENT OF FACTS. In lieu of a trial transcript, a statement of facts may be filed with the Clerk's office. The Statement of Facts will become part of the court record. All procedures as articulated in the Virginia Rules of Supreme Court must be followed.

6. ATTORNEY REFERRAL

A. NO LEGAL ADVICE FROM COURT PERSONNEL.

Court personnel, including law clerks, cannot provide legal advice. Consult legal counsel if you need detailed instructions or additional guidance.

B. ATTORNEY REFERRAL.

Contact Alexandria Lawyer Referral Service at 703.548.1106 if you need help finding an attorney.

7. CALENDARS FOR CIRCUIT COURT

updated 4/3/2025

Call Judges' Chambers if you have questions. 703.746.4123.

A. 2025 REvised comprehensive calendar

(posted on 8/28/2025)

The revised comprehensive calendar includes all holidays, early court closures, civil cases and court events, and criminal cases and court events.

B. 2026 COMPREHENSIVE CALENDAR

(posted on 10/23/2025)

The comprehensive calendar includes all holidays, early court closures, civil cases and court events, and criminal cases and court events.

C. 2026 Monthly Calendar

(posted on 11/3/2025)

The monthly calendar includes all holidays, early court closures, civil/criminal cases and court events in a monthly format.

D. Criminal Local Procedures for Alexandria Circuit Court

The list of available trial slots for criminal cases is updated weekly. Counsel are encouraged to call a court administrator at 703.746.4123 to reserve a trial slot prior to attending the set-date hearing.

8. CELL PHONE/ELECTRONIC DEVICES AND PROHIBITED ITEMS.

Refer to section A above.

9. CHURCH TRUSTEE

updated 4/4/2024

Whenever a church or other religious affiliation seeks confirmation of certain individuals to serve as trustees, the Petitioner shall follow these instructions. Counsel will be contacted by a law clerk if additional information is needed.

(Step 1; File required documents). File original documents with the Clerk’s Office and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Required documents include

PETITION with a description of the facts and circumstances surrounding the relief sought. The petition shall be signed by counsel of record (where applicable), or by an individual with authority.

BY-LAWS. Relevant provisions of the by-laws or governing document pertaining to elections shall be attached to the petition.

NOTARIZED AFFIDAVIT (signed in front of a notary public) stating (a) the affiant is an officer of the church; (b) an election was held pursuant to the applicable by-laws; (c) a quorum was present; (d) a vote was taken; (e) the result of the vote; and, (f) that the following individuals were duly elected or appointed to serve as trustees [insert the names of the individuals].

ORDER containing the names of the appointed trustees, signed by counsel of record (where applicable), or by an individual with authority.

(Step 2; Order is entered without a hearing) A judicial law clerk will contact counsel if there are any questions or missing documents.

(Step 3; Copies of the order) Copies may be obtained from the Clerk’s office (703.746.4044).

10. COMMISSIONERS IN CHANCERY

updated 7/31/2025

LIST OF ATTORNEYS WITH PREVIOUS EXPERIENCE OF SERVING AS A COMMIMSSIONER IN CHANCERY IN ALEXANDRIA CIRCUIT COURT.

THE FOLLOWING ATTORNEYS have previously served as a Commissioner in Chancery in Alexandria Circuit Court. This list shall not be construed as a list of recommended Commissioners in Chancery.
TO BE ADDED TO THE LIST, the attorney shall send a letter to the Circuit Court Chief Judge detailing their experience.
TO REQUEST APPOINTMENT OF AN ATTORNEY WHO IS NOT ON THE LIST. Counsel shall submit the attorney’s biographical information and experience to the Court, together with the proposed order of appointment.

BUSCEMI, Leonard P 703.528.8477 5531 Lee Highway #204 Arlington, VA 22207

BUSHMAN, Joshua 703.845.9070 675 South Washington Street Alexandria, VA 22314

FRIEDMAN, Foster 703.836.9030 500 Montgomery Street #575 Alexandria, VA 22314

HADDOW, Colleen 571.551.2678 132 King Street #200 Alexandria, VA 22314

TURNER, James D 703.836.3400 124 South Royal Street Alexandria, VA 22314

CONTACT INFORMATION

See top of this page.

11. CONTINUANCE REQUESTS FOR CIVIL CASES

Updated 4/3/2025

In civil cases, continuance requests are granted by permission of a Judge upon good cause only.

Continuance requests are not granted because discovery has not been completed.

The party asking for the continuance shall include a statement on the motion to continue advising if the opposing party objects or agrees to the continuance request.

All continuance requests

(Step 1; contact opposing counsel) Call or email opposing counsel regarding the continuance request. Ask if they agree or object to the request (this information must be included in your written motion).

(Step 2; Prepare written motion). The moving party prepares a written motion that (a) clearly states the reason for the continuance; and (b) states that opposing counsel either agrees or objects to the request.

(Step 3; file motion) File the written motion in the Clerk's office (room 307).

(Step 4; Deliver copy to Judges' Chambers) Deliver a MANDATORY Chambers' copy to the 4th floor drop box.

(Step 5; copy to opposing counsel) Provide a copy of the motion to opposing counsel or pro se litigant.

(Step 6) Follow instructions for Agreed Continuances (Section B) or Contested/Opposed Continuances (Section C).

AGREED continuances in civil cases. If all counsel or pro se litigants agree to the continuance request.

(Step 1; call Judges' Chambers) 703.746.4123 together on the same telephone conference call to reschedule trial date. Telephone hours are 8:30am to 1:00pm, and 2:00pm to 4:00pm.

(Step 2; file amended scheduling order) After scheduling the new trial date, file an amended Uniform Pretrial Scheduling Order with the Clerk's office within five (5) business days.

CONTESTED continuances. If all counsel or pro se litigants DO NOT agree to the continuance request.

Contested continuance requests require a hearing with a judge either on a remote Motions Day or on a pre-scheduled telephone conference call.

(Step 1; file written opposition) The party objecting to the continuance files a written response to the continuance motion in the Clerk's office (Room 307).

(Step 2; deliver copy to Judges' Chambers) Deliver a MANDATORY Chambers' copy to the 4th floor drop box.

(Step 3; schedule motion) The moving party schedules a hearing for either a remote Motions Day or a pre-scheduled judicial conference call.

REMOTE MOTIONS DAY

(step 1; file documents) Follow the instructions in the “Motions Day” sections of this website.

(step 2; receive Motions Day meeting link) Two (2) business days prior to the Motions Day, the Court will email the Microsoft Teams meeting link and telephone call-in number to all persons whose email addresses were included on the remote Motions Day praecipe. The information will also be posted to the Court's website (under the "Motions Day" sections).

(step 3; attend remote Motions Day hearing). Use the MS Teams meeting link or telephone call-in number to attend the remote hearing. The court may enter the garnishment order at the remote hearing if appropriate (and if the proposed order was filed and a mandatory courtesy copy delivered to Judges' Chambers' 4th floor drop box prior to the hearing).

(step 4) If the continuance is granted, counsel shall then call Judges' Chambers at 703.746.4123 together on the same telephone call to reschedule the trial date.

(step 5; File amended scheduling order) After rescheduling the trial date, counsel shall file an amended Uniform Pretrial Scheduling Order in the Clerk's office (Room 307).

SCHEDULED CONFERENCE CALL 703.746.4123

(Step 1; schedule conference call) The moving party calls Chambers 703.746.4123 for available conference call dates/times for the conference call with a judge. All counsel or parties without legal representation must participate in the conference call with the Judge.

** Alternative option: Moving counsel already has opposing counsel's availability prior to calling Judges' Chambers.

(Step 2; On the day of the conference call). One attorney gets the other attorney (or pro se litigant) on the same telephone conference call, and then calls Judges’ Chambers.

(Step 3: If continuance is granted). Counsel will be transferred to a court administrator to reschedule the trial date.

(Step 4; File amended scheduling order). After rescheduling the trial date with Judges' Chambers at 703.746.4123, counsel shall file an amended Uniform Pretrial Scheduling Order in the Clerk's office (Room 307).

12. COPIES TO JUDGES' CHAMBERS

Updated 4/3/2025

JUDGES' CHAMBERS' DROP BOX

is on the 4th floor of the courthouse at 520 King Street Alexandria, VA 22314. After exiting the elevator, make a u-turn towards the left.

CHAMBERS' COPY

Hard copies only (emails are not accepted)

MANDATORY for the remote Motions Day documents (deliver a courtesy copy on the same day the document is filed in the Clerk's office). Otherwise, optional.

Chambers' copies are typically not entered, but are used to give Chambers' staff a heads-up that an order was filed or that a case should be on the docket.

13. COURT OF APPEALS OF VIRGINIA - GENERAL INFORMATION

COURT OF APPEALS OF VIRGINIA provides for intermediate appellate review of all decisions of the Circuit Courts in traffic infractions, in criminal cases (except where a sentence of death has been imposed), and in decisions of the Circuit Court involving domestic relations matters and appeals from administrative agencies. The Court of Appeals also hears appeals from the Industrial Commission. For more information, visit the Court of Appeals of Virginia website.

14-A. DIVORCE SECTION - ANNULMENTS

Updated 4/7/2025

Annulments are scheduled on the 10:00 a.m. contested docket.

(Step 1; File documents). File all required documents with the Clerk’s office (Room 307), including

Complaint

COPE Parenting certificate of attendance (if applicable). This is a local Rule for contested divorce cases in which parties seek a custody ruling. If the parties have minor children born or adopted of the marriage and seek a custody ruling, the Plaintiff is required to attend a COPE parenting seminar and file a certificate of attendance prior to scheduling the divorce hearing. The Defendant is not required to take the parenting seminar. The COPE parenting seminar may be taken in-person, on‑line or by webinar. A list of COPE parenting seminar providers for Circuit Court is available on the Supreme Court of Virginia's website https://www.courts.state.va.us/courtadmin/aoc/djs/programs/parented/circuit_providers.html COPE is not required if any of the following apply. The parties have reached an agreement as to custody and ask the Court to incorporate their written agreement into the Final Decree of Divorce; custody has already been determined by a separate court order; or the parties have minor children but the Final Decree does not make a ruling as to custody.

Final Decree

Name change order (if applicable)

Privacy addendum

VS-4 form (available only from the Clerk's office in Room 307 and not on-line)

(Step 2; Serve complaint). Before calling Judges' Chambers to schedule a trial date,

a. Proper service shall be effected; and

b. The required length of time for a responsive pleading to be filed shall have expired.

(Step 3; Schedule trial date). Call Judges’ Chambers (703.746.4123) for available trial dates on the 10:00 a.m. contested docket.

(Step 4; attend trial). The trial will be held in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Consult the 4th floor bulletin board for the courtroom assignment.

(Step 5; obtain copy of order). Copies of the final decree may be obtained from the Clerk’s office (703.746.4044).

14-B. DIVORCE SECTION - CONTESTED DIVORCE CASES

Updated 4/7/2025

Contested divorce cases include those cases with unresolved issues such as property (equitable distribution) or child custody, visitation, and child support issues. File the original documents in the Clerk's office (Room 307), serve the Complaint on the defendant, and then schedule the trial date after proper service has been effected by calling Judges’ Chambers (703.746.4123) for available trial dates on the 10:00 a.m. contested docket. In the alternative, counsel may wait until the Court schedules a status conference/docket call for the case four months after the complaint was filed. Pretrial Conferences are required for all Equitable divorce cases and trials lasting three days or more (refer to “Pretrial Conferences” section of this website).

14-C. DIVORCE SECTION - DOCUMENTS

updated 4/7/2025

Documents are listed in alphabetical order. Not all documents are necessary in every situation. All documents are filed in the Clerk's Office (Room 307).

Acceptance and Waiver

Form CC 1406 may be printed from the Supreme Court of Virginia's website or from the internet (search for “Acceptance waiver Virginia”).

https://www.vacourts.gov/static/forms/circuit/cc1406.pdf The Defendant reads the form in its entirety and checks all boxes in Section 3 to which the defendant agrees. The form must be signed by the Defendant in front of a notary public. File the signed and notarized form in the Clerk’s office (Room 307), and keep a copy of the form for yourself.

AFFIDAVIT IN LIEU OF ORAL TESTIMONY

The plaintiff provides written testimony to the Court by signing a sworn affidavit in front of a notary public. The affidavit or deposition must be signed and sworn to in front of a notary public. The affidavit must include a statement that neither party is pregnant from the marriage.

ADDENDUM - Privacy Addendum.

Form CC-1426 may be printed from the Supreme Court of Virginia's website https://www.vacourts.gov/forms/circuit/cc1426.pdf or from the internet (search for “Privacy Addendum Virginia”).

Complaint

The initial document that is filed in a divorce case stating the facts of the case and signed by the plaintiff or plaintiff’s counsel. In uncontested divorce cases, the complaint may not be filed until AFTER the minimum separation period has passed (refer to "uncontested divorces based on 6 or 12 months of separation" section).

COPE Parenting Certificate of Attendance (if applicable).

This is a local Rule for contested divorce cases in which parties seek a custody ruling. If the parties have minor children born or adopted of the marriage and seek a custody ruling, the Plaintiff is required to attend a COPE parenting seminar and file a certificate of attendance prior to scheduling the divorce hearing. The Defendant is not required to take the parenting seminar. The COPE parenting seminar may be taken in-person, on‑line or by webinar. A list of COPE parenting seminar providers for Circuit Court is available on the Supreme Court of Virginia's website https://www.courts.state.va.us/courtadmin/aoc/djs/programs/parented/circuit_providers.html

* Not required if any of the following apply. The parties have reached an agreement as to custody and ask the Court to incorporate their written agreement into the Final Decree of Divorce; custody has already been determined by a separate court order; or the parties have minor children but the Final Decree does not make a ruling as to custody.

FINAL DECREE (prepared for uncontested divorce cases)

The final decree is prepared by counsel or pro se plaintiff (the person asking for the divorce) and is signed by the judge when the divorce is granted. The final decree

Military status - The military status of both the Plaintiff and the Defendant must be included on the Final Decree.
Signatures - Must be signed by the Plaintiff and must also be signed by the defendant if the defendant signed the acceptance and waiver.
Does not have to be notarized.
Pregnancy statement. The final decree in an affidavit divorce must include an additional statement regarding pregnancy status. For those divorces in which testimony is provided by written affidavit, the final decree must contain a statement that neither party is pregnant from the marriage.

Final Decree (prepared filed after the trial).

The final decree is filed in the Clerk’s Office (Room 307), and is prepared by counsel (or pro se plaintiff) and is filed in the Clerk’s office (Room 307). and includes the judge’s ruling from the divorce trial. The divorce is effective on the date the final decree is signed by the judge.The final decree must be signed by the Plaintiff and the Defendant. The military status of both the Plaintiff and the Defendant must be included on the Final Decree.

Name Change Order.

If the Complaint for Divorce requests a name change for either party, a name change order must be filed with the Court at the time the Complaint for Divorce is filed.

Notice of Final Hearing

A notice of final hearing advises the defendant of the date, time and location of the final hearing when the final decree will be entered. The plaintiff prepares the notice of final hearing. Refer to the “Pro Se Uncontested Divorce Packet” for detailed instructions and a sample Notice of Final Hearing. A notice of final hearing is required to be served on the defendant only if the defendant was not personally served with the Complaint for Divorce and Summons by a Sheriff or a Private Process Server. If the defendant has filed an answer and is not contesting the divorce, the notice of final hearing may be mailed or hand-delivered to the Defendant (Virginia Code Sections 8.01-296 and 20-99).

PRIVACY ADDENDUM - See addendum

Property Settlement Agreement

A PSA is required for all divorces based on a six (6) month separation. Both parties have signed a PSA stating either than (a) all property issues have been resolved; or (b) the parties do not have any property. NOTE: If the parties do not have a PSA signed by both parties, they must wait until after one year of separation before filing the Complaint with the Court. The PSA does not need to be notarized.

SERVICE DOCUMENT - Proof of Service.

Service of the complaint on the defendant must be by one of the following acceptable methods. Other methods are not acceptable as proper service.

(Option 1; acceptance & waiver) Form CC 1406 may be printed from the Supreme Court of Virginia's website or from the internet (search for “Acceptance waiver Virginia”). https://www.vacourts.gov/forms/circuit/cc1426.pdf The Defendant reads the form in its entirety and checks all boxes in Section 3 to which the defendant agrees. The form must be signed by the Defendant in front of a notary public. File the signed and notarized form in the Clerk’s office (Room 307), and keep a copy of the form for yourself.

(Option 2; Service by Sheriff). Refer to the instructions in the Pro Se Divorce Packet. Service is not complete until the proof of service has been filed in the Clerk’s office (Room 307).

(Option 3: Service by Private Process Server.) Refer to the instructions in the Pro Se Divorce Packet. Service is not complete until the proof of service has been filed in the Clerk’s office (Room 307).

(Option 4; Service by Publication) Refer to the instructions in the Pro Se Divorce Packet. Service is not complete until the proof of publication has been filed in the Clerk’s office (Room 307). (Local Rule) If service is by publication in a divorce case, the plaintiff must arrange and pay for a court reporter to attend the uncontested hearing with the plaintiff and prepare a hearing transcript. The Judge will not enter the final decree until after the hearing transcript is filed with the Clerk of Circuit Court. The divorce is not final until the Final Decree is entered by a Judge. Court reporters cannot be recommended by the Court. Perform an internet search for “court reporter Alexandria” to locate a court reporter.

STATEMENTS AND COMPUTATIONS FILED 5 DAYS PRIOR TO Equitable Distribution trial

Five (5) days prior to the trial date, file the mandatory statements and computations. If the parties cannot agree on one statement, each party shall file his or her own statement. File the original in the Clerk’s office (Room 307), and deliver a MANDATORY Chambers’ copy to the 4th floor drop box.

Agreed factor statement. Va. Code Sections 20-107.1, 107.3(E), and 108.1(B).
Computations of Guideline Support statement. Va. Code Sections 20‑107.2 and 108.2.

VS-4 Form.

The VS-4 form must be obtained from the Clerk of Court (Room 307). It is not available on-line.

14-D. DIVORCE SECTION - UNCONTESTED CASE - PRO SE DIVORCE PACKET

Updated 4/7/2025

Pro Se Uncontested Divorce Packet

Free download https://alexlibraryva.org/law-library > scroll to "Information Packets" in the lower left side of the webpage
Hard copy (for a fee) Alexandria Law Library 520 King Street, Lower Level, Alexandria, VA 22314 (Open 9:00am to 2:00pm)

PRO SE DIVORCE PACKET - Prepared by Alexandria Circuit Court (the last update was 4/13/2022) and intended for use by pro se litigants to obtain an uncontested divorce in Alexandria Circuit Court. The packet includes general instructions and sample documents. Pro se individuals must contact an attorney if they need more detailed information (Court personnel are not allowed to provide legal advice). If you choose to represent yourself in your uncontested divorce proceeding, the Court expects you to familiarize yourself with the Virginia laws and rules pertaining to divorces.

UNCONTESTED DIVORCES divorces in which the parties have lived separate and apart for either six or twelve months before filing the Complaint; have agreed to all issues (there are no unresolved issues for the Court to consider); and the plaintiff is the only party to actively participate in the divorce proceeding or the defendant is not expected to contest the divorce. Refer to "6 or 12 month separation period" section for additional information.

NO LEGAL ADVICE - You may not ask court personnel, including judicial law clerks, for any guidance or legal advice in completing the documents. If you need additional assistance, you must seek legal counsel. Contact Alexandria Lawyer Referral at 703.548.4077 if you need help finding an attorney.

14-E. DIVORCE SECTION - UNCONTESTED CASE - 6 OR 12 MONTHS SEPARATION PERIOD

(Option 1; Uncontested divorce with 6 month separation).

DIVORCE BASED ON SIX MONTH SEPARATION. The parties must wait until after six months of separation before filing a Complaint with the Court. The court cannot take action on any complaint that is filed too soon.

UNCONTESTED DIVORCE based on six month separation

Six month separation (the parties have been lived separate and apart for six months); and

(Residency requirement) One spouse must be a resident of Virginia for at least six months prior to filing the complaint for divorce.

(No minor children) The parties do not have minor children born or adopted of the marriage; and

(Property Settlement Agreement). Both parties have signed a PSA stating either than (a) all property issues have been resolved; or (b) the parties do not have any property. NOTE: If the parties do not have a PSA signed by both parties, they must wait until after one year of separation before filing the Complaint with the Court.

(Option 2: Uncontested divorce with 12 month separation).

DIVORCE BASED ON TWELVE MONTH SEPARATION. The parties must wait until after twelve months of separation before filing a Complaint with the Court. The court cannot take action on any complaint that is filed too soon.

UNCONTESTED DIVORCE based on twelve month separation

Twelve month separation (the parties have been living separate and apart for twelve months); and

(Residency requirement) One spouse must be a resident of Virginia for at least six months prior to filing the complaint for divorce.

(Minor children and all issues resolved) The parties have minor children born or adopted of the marriage AND all custody, visitation and child support issues have been resolved. NOTE: If all custody, visitation and child support issues HAVE NOT been resolved, a contested divorce must be scheduled.

(Property Settlement Agreement) A property settlement agreement is not required. However, if the choose to file a PSA with the Court, the PSA must be signed by both parties.

14-F. DIVORCE SECTION - UNCONTESTED CASE - TESTIMONY BY AFFIDAVIT

Updated 4/7/2025

Uncontested divorce cases in which the plaintiff files written testimony (with the facts of the case) that is signed and sworn to in front of a notary public. If you wish provide in-person testimony at a 9:00 a.m. uncontested hearing, follow the instructions in the next section.

(Step 1; File documents). File all required documents with the Clerk’s office (Room 307), including

Complaint

Final Decree - The final decree must include a statement that neither party is pregnant from the marriage.

Name change order (if applicable)

Privacy addendum

VS-4 form (available only from the Clerk's office in Room 307)

(Step 2; Serve complaint). Before calling Judges' Chambers to schedule a trial date,

a. Proper service shall be effected; and

b. The required length of time for a responsive pleading to be filed shall have expired.

c. In the alternative, a defendant may sign an Acceptance of Service and Waiver of Notice Form CC 1406 https://www.vacourts.gov/static/forms/circuit/cc1406.pdf The Defendant reads the form in its entirety and checks all boxes in Section 3 to which the defendant agrees. The form must be signed by the Defendant in front of a notary public. File the signed and notarized form in the Clerk’s office (Room 307), and keep a copy of the form for yourself.

(Step 3; File written affidavit). The affidavit must be signed and sworn to by the petitioner in front of a notary public. The affidavit must include a statement that neither party is pregnant from the marriage.

(Step 4; Court review of documents). This may take 4 to 6 weeks after the Clerk's office forwards the documents to Judges' Chambers. A judicial law clerk will contact the plaintiff (or plaintiff’s counsel) if documents are missing or incorrect.

File corrected documents (if necessary). File the corrected documents in the Clerk’s office (Room 307) and deliver a MANDATORY Chambers’ copy to the 4th floor drop box (to alert the law clerk that the corrections have been filed).

(Step 5; Check case status) Call the Clerk’s office (703.746.4044) after four to six weeks to check the status of the Final Decree.

(Step 6; Final decree is entered). The final decree (granting the divorce) will be signed by a judge without a hearing. Orders are sent to the Clerk’s office for processing.

(Step 7; obtain copy of order). Copies of the final decree may be obtained from the Clerk’s office (703.746.4044).

14-G. DIVORCE SECTION - UNCONTESTED CASE - IN-PERSON TESTIMONY

Updated 4/7/2025

In-person uncontested divorce hearings are held at 9:00 a.m. on a Friday once or twice a month). Refer to the “Uncontested Docket” section of this website for specific hearing dates and deadlines.

At the in-person hearing, a plaintiff appears with their attorney (if they have an attorney) to provide sworn oral testimony as to the facts of the case. (Alternatively the plaintiff may provide a sworn written affidavit or deposition that has been signed in front of a notary public.)

(Step 1; file documents). Original documents are filed with the Clerk's office (Room 307).

(Step 2; serve the Complaint). Follow the instructions in the pro se divorce packet.

(Step 3; schedule the uncontested hearing). Wait approximately four to five days after all documents have been filed (for the Clerk’s office to scan the documents), and then call Judges’ Chambers (703.746.4123) to schedule an uncontested hearing at 9:00 a.m.

** Dates for uncontested hearings - In-person uncontested divorce hearings are held at 9:00 a.m. on a Friday once or twice a month). Refer to the “Uncontested Docket” section of this website for specific hearing dates and deadlines.

(Step 4; the Court reviews the documents). The judicial law clerks will review all of the documents prior to the hearing and will contact you if the documents are incorrect. To stay on the docket, the corrected or missing documents will need to be filed in the Clerk’s office (Room 307) and a MANDATORY Chambers’ copy delivered to the 4th floor drop box prior to the deadline as stated by the law clerk.

(Step 5; Attend hearing). In-person hearing in a courtroom on the 4th floor of the courthouse at 520 King Street Alexandria, VA 22314. Refer to the 4th floor bulletin board for the courtroom assignment.

Who attends: The plaintiff, plaintiff’s counsel (if any), and the court reporter (if service was by publication in a newspaper) attend the in‑person hearing. The defendant may attend and observe the hearing but is not required to be present at the hearing.

Sworn Testimony: The plaintiff provides sworn oral testimony to the court regarding the facts of the case to the judge.

Final Decree entered. The divorce will be granted, the the final decree signed, unless service was by publication. For all cases in which service was by publication, Local Rules require that a court reporter be present at the hearing, and that a transcript is filed in the Clerk’s office prior to the Judge signing the Final Decree. The divorce is not final until the final decree is signed by a judge.

(Step 6; obtain copy of Final Decree). Copies of the entered order are available from the Clerk's office (Room 307).

15. EMERGENCY HEARINGS IN CIVIL CASES

Updated 4/3/2025

In Alexandria, emergency hearings are scheduled only for true emergencies with the express permission of a judge. If a judge determines that an emergency hearing is not necessary, the motion shall be scheduled for a Motions Day.

(Step 1; prepare the motion). Prepare a typed motion clearly stating the facts of the case and why an emergency hearing is necessary.

(Step 2; file the motion) File the original motion with the Clerk's office (Room 307).

(Step 3; copy to opposing counsel). Provide a copy of the motion to opposing counsel.

(Step 4; copy to Judges' Chambers) Deliver a MANDATORY Chambers' copy to the 4th floor drop box.

(Step 5; call a judicial law clerk in Judges' Chambers) 703.746.4123. The law clerk may ask additional questions to determine if this is a true emergency. The law clerk will contact counsel (or pro se litigant) with the judge’s decision.

(Step 6: if an emergency hearing is approved). Schedule the emergency hearing. Schedule the in-person hearing by calling Judges' Chambers at 703.746.4123. Both the moving party and opposing counsel shall be on the same telephone conference call. If a judge determines that an emergency hearing is not necessary, the motion shall be scheduled for a Motions Day.

(Step 7: Notice the emergency hearing). After scheduling the hearing

a. File a notice of hearing in the Clerk's office (Room 307);

b. Provide a copy to opposing counsel; and

c. Deliver a MANDATORY Chambers' copy to the 4th floor drop box.

(Step 8; Attend the emergency hearing). The hearing will be in-person, in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Consult the 4th floor bulletin board for the courtroom assignment.

16. EMPLOYMENT OPPORTUNITIES - JUDICIAL LAW CLERKS

Updated 11/25/2025

JUDICIAL LAW CLERKS (staff attorneys in circuit court judges' chambers)

(1) CLOSED for August 2026 to August 2028 term

The position has been filled.

(2) OPEN UNTIL FILLED (rolling application basis) FOR AUGUST 2027 to AUGUST 2029 term

A. APPLICATION PERIOD. Spring 2026 for law school students graduating in May 2027. Applications are reviewed on a rolling basis. Positions are open until filled.

B. DEADLINE TO APPLY: June 15, 2026. APPLICATION REVIEW will be conducted on a rolling basis and those candidates to be interviewed will be contacted by email.

C. POSITION DESCRIPTION. Alexandria Circuit Court is currently accepting applications for a two-year clerkship starting in August 2027 and ending in August 2029. The clerkship is for a law school graduate, and the start date is in August 2027 after the applicant graduates law school and sits for the Virginia Bar examination. The successful applicant will be working with two other judicial law clerks, who are hired on a rotational basis (either one or two law clerks starting each August). Alexandria Circuit Court law clerks work with all three Circuit Court judges and are not assigned to a specific judge.

D. EMPLOYEE BENEFITS. Eligible for most of the standard benefits offered to City of Alexandria employees, including health care, but excluding retirement benefits. Additional benefits to Circuit Court law clerks include paid parking and reimbursement of CLE expenses.

E. APPLICATION PACKAGE. Email a cover letter, resume, law school transcript, a list of references with telephone numbers, and an optional writing sample (less than 10 pages) to the Court Administrator (call 703.746.4123 for the court administrator's email address). The application package may be updated when spring transcripts and class rankings become available.

F. INTERVIEWS will be conducted in the spring/summer of 2026 before your 3rd year of law school.

G. EMPLOYMENT BEGINS in August 2027 (following the applicant’s law school graduation and sitting for the Virginia State Bar examination) and continues through August 2029.

17. EXHIBITS

Updated 4/18/2024

FORMAT FOR LABELING EXHIBITS

Plaintiff’s exhibits shall be labeled P-1, P-2, etc.
Defendant's exhibits shall be labeled D-1, D-2, etc.

EXHIBITS FOR IN-PERSON TRIALS AND HEARINGS. Bring the exhibits to the courtroom on the day of trial. If the exhibits are admitted at an in‑person trial or hearing, the courtroom clerk will take the exhibits to the Clerk’s office.

EXHIBITS FOR REMOTE MOTIONS DAY HEARINGS. Deliver the exhibits to Judges’ Chambers’ 4th floor drop box no later than 4:00 p.m. on the Friday prior to the Motions Day hearing. If the exhibits are admitted at a remote hearing, the exhibit will be forwarded to the Clerk’s office.

EXHIBITS FOR REMOTE HEARINGS ON A NON-MOTIONS DAY. Deliver the exhibits to Judges’ Chambers’ 4th floor drop box no later than three (3) business days prior to the hearing date. If the exhibits are admitted at a remote hearing, the exhibit will be forwarded to the Clerk’s office.

ADDRESSEE. If necessary (for the messenger service), the exhibits may be addressed to the Court Administrator, 520 King Street, 4th Floor, Alexandria, VA 22314.

18. EXPUNGEMENTS

updated 4/3/2025

PRO SE EXPUNGEMENT PACKET - from Alexandria Law Library

Prepared by Alexandria Circuit Court. Includes general instructions and sample documents for expungements filed in Alexandria Circuit Court.

To be used by pro se litigants to obtain an expungement in Alexandria Circuit Court

Free download https://alexlibraryva.org/law-library > scroll to "Information Packets" in the lower left side of the webpage

Hard copy (for a fee) Alexandria Law Library 520 King Street, Lower Level, Alexandria, VA 22314 (Open 9:00am to 2:00pm)

IMPORTANT NOTE: The final order of expungement must be signed by both the petitioner (or counsel) and the Commonwealth’s Attorney. Contact the Commonwealth's Attorney for his signature (Room 301; 703.746.4100).

COURT PERSONNEL CANNOT PROVIDE LEGAL ADVICE. Court personnel (including the Clerk of Circuit Court and the judicial law clerks) cannot provide any legal advice on how to complete the expungement documents. If you need additional assistance, you must seek legal counsel. Contact Alexandria Lawyer Referral at 703.548.4077 if you need help finding an attorney.

19. FILING DOCUMENTS WITH THE CLERK OF COURT

Updated 4/3/2025

Clerk of Circuit Court 520 King Street, Room 307 Alexandria, VA 22314 Telephone: 703.746.4044 Hours: 8:00am to 4:00pm

FILE DOCUMENTS.

Original documents may be delivered in-person, by mail or messenger.

Emails are not accepted in either the Clerk's office or Judges' Chambers.

CHAMBERS' COPY is mandatory for all Motions Day hearings. Deliver courtesy copies to Judges' Chambers' 4th floor drop box.

MISCELLANEOUS. Refer to individual sections of this website for

Exhibits

Orders

Signatures

20. FORMS AND PRAECIPES

Updated 4/3/2025

DIVORCE CASES

Acceptance of Service and Waiver of Notice of Future Hearings. https://www.vacourts.gov/forms/circuit/cc1406.pdf The Defendant must sign the document in front of a notary public. If the Defendant signs the acceptance of service and waiver of notice of future hearings, the Defendant must also sign the Final Decree. The Final Decree does not have to be notarized.

VS-4 form - The VS-4 form cannot be downloaded, and must be obtained from the Clerk’s office (Room 307).

REMOTE MOTIONS DAY Until further notice, motions day hearings will continue to be heard remotely. The praecipe for remote hearings includes the mandatory remote hearing notice and provides space for counsel to include the email addresses for the moving party (or counsel), non-moving party (or counsel), and other interested parties.

Motions Day Praecipe for Remote Hearings (posted 5-13-2024). The Court strongly encourages use of the Remote Motions Day Praecipe which includes the MANDATORY remote hearing language and space for the moving party to include the required email addresses of the moving party, the non‑moving party and all interested parties.

TERM DAY Term Day Praecipe Refer to "Term Day" section of this website for instructions.

TRIALS THAT HAVE BEEN SCHEDULED Uniform Pretrial Scheduling Order A Uniform Pretrial Scheduling Order is required for all civil cases and shall be in the form prescribed by Rule 1:18 of the Rules of the Supreme Court of Virginia. After selecting a trial date, a Uniform Pretrial Scheduling Order shall be completed and signed by counsel and/or pro se litigants. If the trial date is selected by telephone, the Uniform Pretrial Scheduling Order shall be filed with the Clerk of Circuit Court (Room 307) within two weeks.

21. GARNISHMENTS

updated 4/3/2025

There are 2 options for a garnishment hearing. Follow the instructions below.

A. (preferred) GARNISHMENT HEARING HELD AT A REMOTE MOTIONS DAY HEARING -

available only if judgment debtor's EMAIL ADDRESS and/or TELEPHONE NUMBER are AVAILABLE, vERIFIABLE and included on the remote motions day praecipe

The Court's preference is that the garnishment hearing be heard on a remote Motions Day.

This option is available only if the judgment debtor's email address and/or telephone number are available, verifiable and included on the Remote Motions Day Praecipe.

(Step 1; Clerk of Circuit Court's Garnishment instructions) Follow the Clerk of Circuit Court's instructions

(Step 2; file the Clerk of Circuit Court's form) File the required Clerk's office's forms in the Clerk's office (Room 307). Include a stamped envelope (proper postage) addressed to the Judgment Debtor(s).

(Step 3; file the required documents and Remote Motions Day Praecipe) with the Clerk's office (Room 307). Must be done prior to the Motions Day deadline (deadlines are listed in the "Motions Day" sections of this website). All motions day hearings are held remotely until further notice. The Court strongly encourages use of the Remote Motions Day Praecipe which includes the MANDATORY remote hearing language and space for the moving party to include the required email addresses of the moving party, the non‑moving party and all interested parties.

Remote Motions Day Praecipe(which must include the debtor’s email address and/or telephone number)

Proposed garnishment order.

(Step 4; receive Motions Day meeting link) Two (2) business days prior to the Motions Day, the Court will email the Microsoft Teams meeting link and telephone call-in number to all persons whose email addresses were included on the remote Motions Day praecipe. The information will also be posted to the Court's website (under the "Motions Day" sections).

(Step 5; Attend Motions Day hearing) Use the MS Teams meeting link or telephone call-in number to attend the remote hearing. The court may enter the garnishment order at the remote hearing if appropriate (and if the proposed order was filed and a mandatory courtesy copy delivered to Judges' Chambers' 4th floor drop box prior to the hearing).

(Step 6; Obtain copy of order) Copies of the entered order are available from the Clerk's office (Room 307).

B. GARNISHMENT HEARING HELD AT AN IN-PERSON 9:00 A.M. UNCONTESTED DOCKET HEARING - If the judgment debtor’s email address and/or telephone number ARE NOT AVAILABLE OR NOT VERIFIABLE

The garnishment hearing shall be scheduled for a 9:00 a.m. in‑person hearing on a non-Motions Day.

(Step 1; Clerk of Circuit Court's Garnishment instructions) Follow the Clerk of Circuit Court's instructions

(Step 3; schedule in-person hearing). First, refer to the "Uncontested 9:00am docket" section of this website to determine available dates and deadlines for the garnishment hearing; and then call Judges’ Chambers (703.746.4123) to schedule the hearing. Notices of hearing filed without calling Judges' Chambers will not be docketed (the Clerk's Office does not forward the notice to Judges' Chambers, nor do they schedule the hearing date).

(Step 4; file required documents) File the required documents with the Clerk of Circuit Court (Room 307). Required documents include

Notice of hearing; and

Proposed garnishment order.

(Step 5; deliver Chambers' copy). Deliver a MANDATORY Chambers' copy of the required documents to the 4th floor drop box.

(Step 6; Attend in-person hearing) The judge will hear oral argument and enter the garnishment order, if appropriate.

(Step 7; Obtain copy of order) Copies of the entered order are available from the Clerk's office (Room 307).

22. GENERAL RECEIVER DEPOSITS

updated 7/1/2025

NOTICE - AS OF 7/1/2025

As of July 1, 2025, J. Greg Parks, the Clerk of Alexandria Circuit Court, is the General Receiver of the Alexandria Circuit Court. All inquiries for the General Receiver should be directed to the Clerk of Court at 703.746.4044. (In the near future, a specific name, email address, telephone number will be posted to this website.)

MANDATORY AFFIDAVIT FROM THE GENERAL RECEIVER

Counsel must file a draft affidavit and provide a copy to the General Receiver prior to the entry of the order so that the General Receiver has the necessary information to comply with the affidavit requirement of Va. Code § 8.01-582. The draft affidavit shall provide the beneficiary's name, date of birth and social security number, as well as the proposed dates of final and periodic disbursements. Such affidavits shall be maintained under seal by the Clerk unless otherwise ordered by the Court, and the information therein shall be used solely for the purposes of financial management and reporting.

MANDATORY LANGUAGE ON ORDERS

(1) GENERAL RECEIVER DEPOSITS. Any orders providing for funds to be deposited with the General Receiver shall comply with Va. Code § 8.01-582 and “shall include information necessary to make prudent investment and disbursement decisions”.

(2) DATES OF PERIODIC AND FINAL DISBURSEMENTS. The orders shall include the proposed dates of periodic and final disbursements, except when it is unreasonable.

(3) NOTE. Orders regarding General Receiver deposits should NOT specify that funds will be deposited with the Clerk of Court or reference Va. Code § 8.01-600. Orders must state that the funds are to be deposited with the General Receiver and reference Va. Code § 8.01-582.

(4) Orders Must include the signature of the General Receiver.

23. GUARDIAN OR CONSERVATOR - APPOINTMENT OF

updated 4/7/2025

Guidance (follow instructions below).

23-A: Contested in-person hearing: 10:00 a.m. (not on a remote Motions Day).
23-B: Uncontested in-person hearing: 9:00 a.m. (petitioner, respondent and GAL may waive their appearance)
23-C: Uncontested remote hearing: 10:00 a.m. on a remote Motions Day docket

23-A. CONTESTED gal APPOINTMENT - in-person at 10:00 a.m.

(cannot be scheduled on a remote Motions Day)

(Step 1; File the initiating documents). Prior to calling Judges' Chambers for a 10:00 in-person hearing, file the original documents in the Clerk's office (Room 307) and deliver a mandatory copy to Judges' Chambers' 4th floor drop box. The initiating documents include

Petition to Appoint a Guardian and Conservator;

Motion to Appoint a Guardian ad Litem; and

Order Appointing Guardian ad Litem.

Notes re Order appointing GAL: (1) Court's email address. All orders appointing a guardian, conservator, or both shall include the current mailing address, email address, and physical address of the court issuing the order and to which such informal written communication shall be directed. The Alexandria Clerk of Court’s email address is probate.intake@alexandriava.gov.

(2) Guardian ad Litem information. The name of the proposed Guardian ad Litem shall be included on the order of appointment and the proposed Guardian ad Litem shall be contacted prior to the order of appointment being filed with the Court. The Guardian ad Litem shall be from either (a) the Supreme Court of Virginia’s list of approved Guardians ad Litem or from the list of attorneys who have previously served as Guardians ad Litem in Alexandria (refer to “Guardians ad Litem Appointment Order” section of this website).

(Step 2; Confirm GAL has been appointed). Call the Clerk's office (703.746.4044) or Judges' Chambers (703.746.4123) to confirm entry of the order appointing GAL.

(Step 3; Schedule the hearing). Call Judges’ Chambers at 703.746.4123 to schedule a 10:00 a.m. in-person contested hearing.

(Step 4; file remaining documents) No later than 7 days prior to the hearing date, file the original documents in the Clerk's office (Room 307) and deliver a MANDATORY Chambers' copy to the 4th floor drop box. Remaining documents include

Notice of hearing

Final order

Guardian ad Litem report. No later than three (3) days prior to the hearing date, file the original in the Clerk's office Room 307) and deliver a mandatory copy to Judges' Chambers' 4th floor drop box.

(Step 5; Attend the hearing). Petitioner, Respondent and GAL appear in‑person for the contested hearing. The proposed Order of Appointment of Guardian ad Litem may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code 64.2‑2007(c).

(Step 6; obtain copies of the order). Copies of the order are available in the Clerk's office (Room 307).

23-B. UNCONTESTED gal appointment - in-person at 9:00 a.m.

(petitioner, respondent and GAL may request to waive their presence at hearing)

(Step 1; File the initiating documents). Prior to the deadline listed on this website under "Uncontested 9:00 a.m. docket, file the originals in the Clerk's office (Room 307) and deliver a MANDATORY Chambers' copy to the 4th floor drop box. Initiating documents include

Petition to Appoint a Guardian and Conservator

Motion to Appoint a Guardian ad Litem

Order Appointing Guardian ad Litem

(Step 2; Confirm GAL has been appointed). Call the Clerk's office (703.746.4044) or Judges' Chambers (703.746.4123) to confirm entry of the order appointing GAL.

(Step 3; Schedule the hearing).

(a) Refer to the list of Uncontested 9:00 a.m. docket hearing dates that is posted to this website (scroll to “Uncontested Docket at 9:00 a.m.” section).

(b) Call Judges’ Chambers at 703.746.4123 to schedule a 9:00 a.m. hearing.

(c) Advise Chambers if the Petitioner, Respondent and GAL will be attending the in-person hearing or if they will waive their appearance. Refer to “Attend the Hearing” below for additional information.

(Step 4; file remaining documents) No later than 7 days prior to the hearing date, file the originals in the Clerk's office (Room 307) and deliver a MANDATORY Chambers' copy to the 4th floor drop box. Remaining documents include

Notice of hearing

Final order

Guardian ad Litem report (Filing deadline: three days prior to the hearing. File the original in the Clerk's office (Room 307) and deliver a MANDATORY Chambers' copy to the 4th floor drop box.)

(Step 5; Waive Attendance at the Hearing)

Waiver of attendance is filed in the Clerk's office (Room 307) and a MANDATORY Chambers' copy is delivered to the 4th floor drop box.

(Step 6; Courtroom Hearing). Case is called in the courtroom.

(a) If appearance is waived - If Petitioner, Respondent and GAL's Presence At Hearing Is Waived, the case is called in the courtroom. The proposed Order of Appointment of Guardian ad Litem may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code 64.2‑2007(c). The order will not be entered if the Respondent or any other entity whose name is included in the petition appears at the uncontested in-person hearing and objects to the entry of the order. In such cases, a court administrator will contact counsel to advise that a contested hearing be scheduled on a 10:00 a.m. docket.

(b) If appearance is NOT waived - The case is called in the courtroom. The proposed Order of Appointment of Guardian ad Litem may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code 64.2‑2007(c).

(Step 7; Obtain copies). Copies of the final order are available in the Clerk's office (Room 307) after the hearing.

23-C. UNCONTESTED gal appoINTMENT - remote motions day hearing at 10:00 a.m.

Petitioner, Respondent and GAL attend the hearing remotely.

(Step 1; File the initiating documents). Prior to the deadline (listed on this website under "Motions Day" sections), file the originals in the Clerk's office (room 307); an deliver a mandatory copy to Judges' Chambers' 4th floor drop box. Initiating documents include

Petition to Appoint a Guardian and Conservator

Motion to Appoint a Guardian ad Litem

Order Appointing Guardian ad Litem

(Step 2; Schedule the Motions Day hearing). File a Motions Day Praecipe for Remote Hearings with the Clerk’s office and deliver a mandatory copy to Judges’ Chambers’ 4th floor drop box (no need to wait until after the order appointing the Guardian ad Litem has been entered). The Court strongly encourages use of the Remote Motions Day praecipe which includes the mandatory remote hearing language and space for the moving party to include the required email addresses of the moving party, the non-moving party and all interested parties.

(Step 3; File the GAL report for a remote Motions Day hearing). At least three (3) days prior to the hearing date, file the GAL report with the Clerk’s office and deliver a mandatory copy to Judges’ Chambers’ 4th floor drop box.

(Step 5; Attend Motions Day hearing) Use the MS Teams meeting link or telephone call-in number to attend the remote hearing. If a meeting link is not received, please refer to the docket and meeting links that are posted to this website (scroll to “Motions Day” sections). The proposed Order of Appointment of Guardian may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Virginia Code 64.2‑2007(c). Copies of the entered order are available from the Clerk's office (Room 307).

(Step 6; Obtain copies). Copies of the final order are available in the Clerk's office (Room 307) after the hearing.

24. GUARDIAN AD LITEM (APPOINTMENT ORDER) list for infant settlements and wrongful death hearings

updated 4/4/2025

The Order Appointing Guardian ad Litem shall include the name of the proposed Guardian ad Litem.

(Step 1; Contact the Proposed GAL) To confirm the proposed GAL is willing to accept the appointment.

(Step 2; Prepare Order of Appointment)

All orders for appointment of a GAL shall include the name of the proposed GAL.

(a) The GAL shall be from the Alexandria Circuit Court’s list of attorneys who previously served as GALs (see list below) or from the Supreme Court of Virginia’s list (paragraph D of this section).

(b) If the proposed GAL is not on the list - The moving party shall include the name of the proposed GAL (who must be an attorney) on a cover letter to the Court and include the proposed GAL’s experience as a GAL in infant settlements and wrongful death hearings.

(Step 3: File Order) The proposed order is filed in the Clerk's office (Room 307).

Alexandria Circuit Court's List of Guardian ad Litem Attorneys for Infant Settlement and Wrongful Death Hearings

The following attorneys have previously served as a GAL in Alexandria Circuit Court for infant settlements and wrongful death hearings. This list SHOULD NOT be construed as a list of recommended GALs. Attorneys may request their name be added to the list by sending a letter to the Chief Judge detailing their experience as a GAL.

updated 5/14/2025

ASCHMANN, Frank G 703.683.1142 209 South Alfred Street Alexandria, VA 22314

BAYNE, Jr., David L 703.931.5500 4900 Seminary Road, Suite 650 Alexandria, VA 22311

BECKER, James R 703.281.2614 10619 Jones Street, Suite 201B Fairfax, VA 22030

BRADLEY, Amy 703.359.7111 10505 Judicial Drive, Suite 203 Fairfax, VA 22030

BRADLEY, Peter 703.220.8126 3682 King Street #3313 Alexandria, VA 22302

BRONLEY, Jonathan R 703.229.0335 10387 Main Street, Suite 201 Fairfax, VA 22030

BROWN, IV, Medford J 540.373.3500 910 Princess Anne Street, 2nd Floor Fredericksburg, VA 22404

CARTER, Thomas C 703.836.2000 526 King Street #213 Alexandria, VA 22314

CHINCHILLA, Luis E 703.535.5456 307 N. Washington Street Alexandria, VA 22314

COFFEY, John E 703.684.2000 510 King Street, Suite 301 Alexandria, VA 22314

COLTON, Donne L 703.836.8989 510 King Street, Suite 400 Alexandria, VA 22314

CONN, Alexander J 703.772.7867 P.O. Box 171 Annandale, VA 22003

DEANE, David 703.224.4403 1106 N. Glebe Road, Suite 1010 Arlington, VA 22201

DUNN, Robert C 703.836.9000 P. O. Box 117 Alexandria, VA 22313

ESTEVEZ, Adriana 703.829.5179 10615 Judicial Drive #102 Fairfax, VA 22030

FINDLATER, Christopher G 703.539.2857 11654 Plaza America Drive, Suite 607 Reston, VA 20190

FRIEDMAN, Foster S.B. 703.836.9030 616 N. Washington Street Alexandria, VA 22314

GLASS, Brian M 703.352.6400 4011 Chain Bridge Road Fairfax, VA 22030

GUPTA, Roopal 703.352.8833 9401 Lee Highway, Suite 206 Fairfax, VA 22031

HO, Anthony 571.429.3408 2800 Eisenhower Avenue #220 Alexandria, VA 22314

JOHNSTON, Saben Nicole 703.507.7033 600 Cameron Street Alexandria, VA 22314

KERBY, III, Elias M 703.591.9829 3998 Fair Ridge Drive, Suite 250 Fairfax, VA 22033

LEVINE, Bruce A 703.385.2080 10615 Judicial Drive, Suite 403 Fairfax, VA 22030

MACALUSO, Adam V 703.246.9494 10825 Cross School Road Reston, VA 20191

MALEK, Azsadeh 703.361.9531 9300 West Courthouse Road, Suite 203 Manassas, VA 20110

McCONVILLE, James 703.642.5353 7010 Little River Turnpike, Suite 220 Annandale, VA 22003

PEACE, Christopher K 804.214.3033 7308 Hanover Green Drive, Suite 201 Mechanicsville, VA 23111

PERSIAN, Eric 703.392.9215 9842 Business Way Manassas, VA 20110

PICKARD, Adrien C 703.836.3505 100 N. Pitt Street, Suite 206 Alexandria, VA 22314

PORETZ, Daniel 703.683.7070 108 N. Alfred Street Alexandria, VA 22314

ROCHKIND, Jonathan 703.361.0776 9300 West Courthouse Road, Suite 203 Manassas, VA 20110

ROSENBLUM, Alan 703.548.9002 228 S. Washington Street, Suite 300 Alexandria, VA 22314

SILEK, David W 703.564.4600 8500 Leesburg Pike, Suite 400 Vienna, VA 22182

TIGHE UMBRINO, Tara L 703.828.0051 13895 Hedgewood Drive, Suite 341 Woodbridge, VA 22193

TRAPENI, Jr., Joseph T 703.273.1133 3930 Walnut Street, Suite 250 Fairfax, VA 22030

VOGELMAN, Jeffrey A 703.836.3400 124 S. Royal Street Alexandria, VA 22314

WATKINS, Inga A 703.549.6111 2121 Eisenhower Avenue, Suite 200 Alexandria, VA 22314

YAO, Matthew J 703.828.5299 10615 Judicial Drive, Suite 102 Fairfax, VA 22030

YEAGER, Martin A 703.836.1000 524 King Street Alexandria, VA 22314

The Supreme Court of Virginia's List of Guardian Ad Litems Attorneys for Infant settlement and wrongful death hearings

https://www.vacourts.gov/courts/scv/home.html > Programs > Guardians ad Litem > Programs > Guardians ad Litem for Incapacitated Persons.

25. INCLEMENT WEATHER / EMERGENCY CLOSURE POLICY

updated 4/3/2025

ALEXANDRIA COURTS will be closed when the Alexandria City Government (not the Alexandria City Public Schools) is closed or when the City Government opens at 10:00 a.m. or later due to inclement weather or other emergency. Exceptions to this procedure may be made by the judge on a case by case basis. The Alexandria City Employee Hotline (703.746.4636) is updated with the information as well.

ALEXANDRIA COURTS includes Circuit Court, Office of the Clerk of Circuit Court, General District Court, Juvenile and Domestic Relations District Court, and Court Service Unit.

26-A. INFANT SETTLEMENT HEARINGS - CONTESTED

updated 4/4/2025

All contested infant settlement hearings shall be scheduled for an in-person 10:00 a.m. hearing in a courtroom, and not on a remote Motions Day docket. The hearing will be held in-person in a courtroom on the 4th floor of the courthouse at 520 King Street Alexandria, VA 22314. Refer to the 4th floor bulletin board for courtroom assignment.

26-A: Contested In-Person Hearing: 10:00 a.m.

26-B: Uncontested Entry of order without a hearing

26-C: Uncontested Remote Motions Day Hearing: 10:00 a.m.

26-D: Uncontested In-Person Hearing: 9:00 a.m.

26-A CONTESTED IN-PERSON HEARING: 10:00 a.m.

(Step 1; File initiating documents) Originals are filed in the Clerk's office (Room 307). Initiating documents include

Petition seeking approval of an Infant Settlement.

Order appointing Guardian ad Litem. Refer to “Guardian ad Litem” section of this website for guidance, including Lists of Approved Guardians ad Litem for Infant Settlements from the Alexandria Circuit Court and the Supreme Court of Virginia, as well as instructions to appoint a GAL whose name is not on either list.

(Step 2; Mandatory copy to Judges' Chambers) Deliver a mandatory copy of all initiating documents to Judges' Chambers' 4th floor drop box (to alert Chambers’ staff that the case has been filed).

(Step 3; Confirm order appointing GAL has been entered). Call either the Clerk's office (703.746.4044) or Judges' Chambers (703.746.4123).

(Step 4; Schedule the contested hearing). After the order of appointment has been entered, call Judges’ Chambers (703.746.4123) to schedule a contested hearing at 10:00 a.m.

(Step 5; File all remaining documents) at least seven (7) days prior to the hearing date. File the original documents in the Clerk's office (Room 307); and deliver a mandatory copy to Judges' Chambers' 4th floor drop box. Required documents:

Notice of hearing

Guardian ad Litem report. Filing deadline for GAL Report only: At least three (3) business days prior to the trial date. File the original GAL report in the Clerk's office, and deliver a mandatory copy to Judges' Chambers' 4th floor drop box.

Final order. Refer to “General Receiver Deposits” section for additional instructions.

(Step 6; Attend the in-person hearing). The parties-in-interest shall attend the hearing in-person in a courtroom on the 4th floor of the courthouse at 520 King Street Alexandria, VA 22314 (refer to the 4th floor bulletin board for the courtroom assignment).

(Step 7; Obtain copies). Copies of the final order are available in the Clerk's office (Room 307) after the hearing.

26-B, 26-C and 26-D. INFANT SETTLEMENT HEARINGS - UNCONTESTED (3 options)

updated 4/7/2025

26-A: Contested In-Person Hearing: 10:00 a.m.

26-B: Uncontested Entry of order without a hearing

26-C: Uncontested Remote Motions Day Hearing: 10:00 a.m.

26-D: Uncontested In-Person Hearing: 9:00 a.m.

26-B. Uncontested Entry of order without a hearing

Updated 4/4/2025

(Step 1; File the initiating documents) Originals shall be filed in the Clerk's office and a mandatory Chambers' copy shall be delivered to the 4th floor drop box (to alert Chambers’ staff that the case has been initiated). Initiating documents include

Petition seeking approval of an Infant Settlement.

Waiver of attendance at hearing from all parties consenting to waive their appearance at a court hearing.

Guardian ad Litem report.

Final order. Refer to “General Receiver Deposits” section for additional instructions.

(Step 2; Entry of order). The proposed order will be entered without a hearing within two (2) to three (3) weeks. A judicial law clerk will contact counsel if the proposed final order cannot be entered. Counsel may call Judges’ Chambers (703.746.4123) to check the status of the order after two (2) to three (3) weeks.

(Step 3; Obtain copies of the order). Copies of the entered order will be available in the Clerk's office (Room 307) after the hearing.

26-C. Uncontested Remote Motions Day Hearing: 10:00 a.m.

Motions Day hearings are at 10:00 a.m. on the 2nd and 4th Wednesdays of the month. (The schedule may change in May due to the Judicial Conference. Consult the posted calendar for specific Motions Day dates.)

Instructions - Refer to the “Motions Day” sections of this website for instructions and filing deadlines.

26-D. Uncontested In-Person Hearing: 9:00 a.m.

(Step 1; Decide Hearing Date). Check website "Uncontested 9:00 a.m. docket" section of this website for list of available dates and filing deadlines.

(Step 2; Schedule Hearing Date). Call Judges' Chambers at 703.746.4123 to schedule hearing. (The hearing will not be scheduled if a telephone call is not made to Judges' Chambers.)

(Step 3; File the initiating documents) Originals shall be filed in the Clerk's office and a mandatory Chambers' copy shall be delivered to the 4th floor drop box (to alert Chambers’ staff that the case has been initiated). Initiating documents include

Petition seeking approval of an Infant Settlement.

(Step 4: File remaining documents). At least seven (7) days prior to the hearing date, file all remaining documents with the Clerk’s office and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Remaining documents include

Notice of Hearing.

Guardian ad Litem report. Filing deadline for GAL Report only: At least three (3) business days prior to the hearing date. File the GAL report in the Clerk’s office (Room 307) and deliver a MANDATORY Chambers’ copy to the 4th floor drop box.

Final order. Refer to “General Receiver Deposits” section for additional instructions.

(Step 5; Attend the in-person hearing). The parties-in-interest shall attend the hearing in-person in a courtroom on the 4th floor of the courthouse at 520 King Street Alexandria, VA 22314 (refer to the 4th floor bulletin board for the courtroom assignment).

(Step 6: Obtain copies of the order). Copies of the entered order will be available in the Clerk's office (Room 307) after the hearing.

27. INTERPRETER SERVICES

Updated 9/10/2025

In Alexandria Circuit Court, persons needing interpreter services (or their counsel) shall follow the instructions below to request an interpreter. If an interpreter is not timely requested, there is a possibility of the hearing or trial not going forward.

For civil cases, counsel and pro se litigants may bring their own qualified interpreter to the court trial/hearing (an interpreter may not be available due to the statewide shortage of interpreters).

Please use the link below to fill out the Foreign Language Interpreter Request form to request an interpreter. The person requesting an interpreter will have to provide the case name, case number, language needed, country (optional); hearing date, hearing time, estimated length of hearing; if the person needing an interpreter is the plaintiff, defendant or witness; attorney’s name (if any); and the contact information for the person submitting the form (name, telephone number and email address). For criminal cases, the code section and charge are also needed.

INSTRUCTIONS TO REQUEST AN INTERPRETER

(Step 1; complete the form)

https://app.smartsheet.com/b/form/f0a715a70ca74961b5a1562445568373

FOR COURT OF APPEALS CASES - Please include "Court of Appeals case" on the request.

(Step 2: confirm request) Prior to the trial date, contact the Alexandria Circuit Court Judges’ Chambers at 703.746.4123 to confirm the request has been received.

(Step 3; if hearing is removed from the docket) IMPORTANT! If the case has settled or is removed from the docket, please contact the Alexandria Circuit Court Judges’ Chambers at 703.746.4123 to notify them that the case has settled and an interpreter is no longer needed.

28-A. JURY DUTY SCAM ALERT

JURY DUTY SCAMS ALERT.

Do not become a scam victim.

Do not give out your personal information by telephone or email.

JURORS WHO FAIL TO APPEAR FOR JURY DUTY IN ALEXANDRIA

Will not be called by anyone (either the jury coordinator or the Sheriff’s office).

Will not be asked for payment, a credit card, gift card, etc.

Will receive a failure to appear letter from the jury coordinator.

Report all suspicious phone calls to the Alexandria Police Department (703.746.4444).

28-B. JURY QUESTIONNAIRES FOR 2025

updated 10/03/25

JURY QUESTIONNAIRES FOR CALENDAR YEAR 2026

The Supreme Court of Virginia recently mailed jury questionnaires to prospective jurors for the 2026 calendar year.

If you receive a questionnaire, please respond within 10 days upon receipt. Answer all of the questions as best you can, and return the questionnaire either by

U.S. Mail to 520 King Street, Room 307, Alexandria, VA 22314.
Drop off (personal or messenger) to 520 King Street, Room 307, Alexandria, VA 22314.
On-line (accessible starting 9/11/2024): https://ALEXJury.vacourts.gov

JURY DUTY SCAMS (see above)

28. JURY SERVICES - FOR SUMMONSED JURORS AND TRIAL COUNSEL

updated 11/14/2025

(A) FOR JURORS WHO HAVE BEEN SUMMONSED FOR JURY DUTY

CIRCUIT COURT - 520 King Street Alexandria VA 22314

(1) REPORTING LOCATION

Jury Assembly Room - 520 King Street, 4th Floor by 8:30am on the date summonsed.

(2) NO CELL PHONES, SMART DEVICES, ELECTRONICS or OTHER PROHIBITED ITEMS

Order dated 2/28/2025 Effective April 1, 2025, and pursuant to Virginia Code Section 8.01-4, the following policy shall apply to all persons entering the Alexandria Courthouse. Lockers available for small cell phones and smart devices. A limited number of lockers are available in the courthouse vestibule to secure your cell phone and smart device while you are in the courthouse. The small lockers are free of charge, and are designed to hold only a small cell phone (not a laptop or tablet), and/or a smart device. Questions regarding prohibited items? Contact the Alexandria Sheriff’s Office at 703.746.4120.

(3) QUESTIONS FROM JURORS.

Jurors may call the jury coordinator (703.746.4119) or Judges' Chambers (703.746.4123) if you received a summons with a specific term of service assigned to you and need additional information.

(4) JURY DUTY SCAMS. DO NOT PAY ANYONE WHO ADVISES YOU MISSED JURY DUTY. YOU will not be called by a deputy SHERIFF, POLICE or the Court. (see above).

(B) FOR COUNSEL - JURY TRIAL NOT GOING FORWARD - counsel shall contact Judges' Chambers

IF A JURY TRIAL SETTLES OR IS NONSUITED PRIOR TO TRIAL. Counsel are strongly encouraged to notify the Court immediately if the case settles or counsel agree to remove the jury and proceed with a bench trial. During business hours, call Judges’ Chambers (703.746.4123). After business hours, email the court administrators (see "Contact Information" section) and call the jury coordinator (703.746.4347) to avoid sanctions and to allow the Court to cancel jurors reporting for the trial.

(C) FOR COUNSEL - JURY INSTRUCTIONS

JURY INSTRUCTIONS are prepared by counsel or a pro se litigant in advance of the trial date, filed with the Clerk of Circuit Court and exchanged with opposing counsel in accordance with the Uniform Pretrial Scheduling Order that was entered in the case.

(D) FOR COUNSEL - JUROR LISTS

(1) WEEKLY LIST - From clerk's office (room 307)

AVAILABLE 5 days prior to trial date

The weekly juror list is available 5 days prior to the scheduled trial date from the Clerk’s office and includes juror information for those jurors who were summonsed for a specific week of jury duty. Do not contact the jury coordinator or Judges’ Chambers for the juror list.

Clerk of Court Room 307 703.746.4044

(2) TRIAL LIST (ON THE DAY OF TRIAL).

A. DAY BEFORE TRIAL - Jurors will be randomly computer selected from the weekly juror list (see above). Those jurors will be instructed to report to the Jury Assembly Room on the morning of trial.

B. DAY OF TRIAL - List of jurors who reported to the Jury Assembly Room and were assigned to the specific trial will be generated and delivered to counsel in the courtroom prior to the start of trial.

29. LEGAL ADVICE BY COURT PERSONNEL IS PROHIBITED

Court personnel (including the Clerk's office, Chambers' staff and judicial law clerks) are not allowed to offer any guidance or legal advice. Contact legal counsel if you need such guidance or advice. Contact Alexandria Lawyer Referral at 703.548.4077 if you need help finding an attorney.

30. MARRIAGE CELEBRANTS

Updated 4/4/2025

marriage celebrant list

This is a list of local attorneys who have been authorized by Alexandria Circuit Court to perform a civil marriage ceremony. The list does not include clergy. https://www.alexandriava.gov/ClerkOfCircuitCourt.

To perform a civil marriage ceremony

A resident of Alexandria may petition the Alexandria Circuit Court to become a marriage celebrant to perform a one-time civil marriage ceremony (Virginia Code Section 20-25). *** Available to City of Alexandria residents only (not Fairfax County residents with an Alexandria mailing address)***

(Who is the Petitioner?) The person performing the marriage ceremony (not one of the persons being married).
(Residency Requirement) The petitioner must live in the City of Alexandria. Fairfax County residents shall petition the Fairfax County Circuit Court at 4110 Chain Bridge Road, Fairfax, Virginia 22030 (703.691.7320).
(File 30 days prior to marriage date) All three (3) required documents must be filed in the Clerk's office at least thirty (30) days prior to the wedding date.

(Step 1; File documents) The petitioner (who must live in the City of Alexandria and is the person performing the ceremony (not one of the persons being married) files the required documents in the Clerk's office (Room 307).

Petition to Perform One‑Time Civil Marriage Ceremony that is signed by the Petitioner (the marriage celebrant);

Order of Authorization Pursuant to Virginia Code Section 20-25; and

Letter from Petitioner The Petitioner must file a letter stating that (1) the petitioner (the marriage celebrant) lives in the City of Alexandria; (2) describing the petitioner’s relationship with the couple getting married; and (3) why the petitioner wants to perform the civil marriage ceremony. This is a local rule that is required by the Alexandria Circuit Court judges.

(Step 2; Pay the Required Fee) The fee is paid to the Clerk's Office (Room 307) 703.746.4044.

(Step 3; Check Status of Order). Contact the Clerk of Court (703.746.4044) to ask if the order has been entered.

(Step 4; Post Bond) After the order has been entered, the petitioner is required to post a bond with the Clerk of Circuit Court.

31. MEDIATION FOR DISPUTED CUSTODY CASES

Mediation is recommended by the Court in all disputed custody cases. The Court cannot recommend a specific mediator service.

32. Motions Day - GENERAL

updated 4/8/2025

Remote only

Via Microsoft Teams or telephone call-in only (do not come to the Courthouse; remote only unless an exception is permitted by the Court)

Motions Day dates: 2nd and 4th Wednesdays of the month, except in May, when the schedule may change due to the Judicial Conference.
Docket: Section 32-A. (posted 2 days prior to the motions day).
Meeting links: Section 32-B (posted 2 days prior to the motions day).
Telephone call-in information: Section 32-B (posted 2 days prior to the motions day).
This information is also emailed by the judicial law clerks to all counsel and parties whose email addresses were included on the Remote Motions Day Praecipe that counsel filed to schedule the Motions Day hearing. The Court strongly encourages use of the Remote Motions Day praecipe which includes the mandatory remote hearing language and space for the moving party to include the required email addresses of the moving party, the non-moving party and all interested parties.
Open to everyone. The virtual motions day hearings are open to everyone by either clicking on the meeting link, or calling the telephone number on the meeting link. Counsel may forward the meeting link and telephone call-in information to court reporters, observers, etc.
QUESTIONS?? Call a Judicial law clerk in Judges' Chambers at 703.746.4123. Telephones are answered from 8:30 a.m. to 1:00 p.m., and from 2:00 p.m. to 4:00 p.m.

32 MOTIONS DAY SECTIONS OF THIS WEBSITE

updated 4/8/2025

32-A. MOTIONS DAY DOCKET

The docket for the next Motions Day is posted 2 business days prior to the Motions Day. Refer to the docket to determine what judge has been assigned to the case.

32-B. MEETING LINKS and CALL-IN TELEPHONE NUMBERS

(one link for each judge) There is a separate meeting link and telephone call-in number or each judge's docket (refer to the posted Motions Day docket for case assignments).

(Emailed to all counsel and parties). The meeting links and telephone call-in numbers are emailed by the judicial law clerks to all counsel and parties whose email addresses were included on the Remote Motions Day Praecipe that counsel filed to schedule the Motions Day hearing.

(Posted to website). The meeting links and telephone call-in numbers are also posted to this website two business days prior to the next Motions Day.

32-C. DATES FOR THE SPECIFIC MOTIONS DAY HEARINGS AND FILING DEADLINES

32-D. MOTIONS DAY INSTRUCTIONS. Includes information on how to file a motion for a remote Motions Day hearing.

20. FORMS and PRACIPES. Includes the Motions Day Praecipe for Remote Hearings (posted 5-13-2024). The Court strongly encourages use of the Remote Motions Day Praecipe which includes the MANDATORY remote hearing language and space for the moving party to include the required email addresses of the moving party, the non‑moving party and all interested parties.

32-A. DOCKET for the next Motions Day

updated 08/25/2025

The docket for the next Motions Day is posted 2 business days prior to the Motions Day. Refer to the docket to determine what judge has been assigned to the case.

Section 32-B contains the MOTIONS DAY MEETING LINKS and TELEPHONE CALL-IN NUMBERS.

Motions Day Docket for NOVEMBER 26, 2025 Motions Day (posted 11/24/2025 at 10:00 a.m.)

NOTE: If this link does not display the correct docket, you should click on the link to display the docket, and then

hold the SHIFT key and click on the Refresh arrow.

10:00 a.m. docket - each judge has a separate docket

Judge Kathleen M. Uston

Judge Rebecca J. Wade

Judge Heidi E. Meinzer

2:00 p.m. docket - each judge has a separate docket

There is no 2:00 p.m. Motions Day docket for November 26, 2025. The Court is closed at noon.

MEETING LINK: Each case has been assigned to a specific judge. Use the meeting links posted in Section 32-B below to access the remote Motions Day hearing.

DOCKET: The remote Motions Day docket will be posted to this website two (2) business days prior to the Motions Day. The moving party is encouraged to check the docket when it is posted to confirm their case has been scheduled. If you have any questions, call Judges' Chambers (703.746.4123).

Each judge will have a separate docket, and will include all cases assigned to that judge, for both the 10:00am docket and the 2:00 p.m. docket (if there is a 2:00 p.m. docket).

32-B. MEETING LINKS and CALL-IN TELEPHONE NUMBERS for the next Motions Day (posted 2 days prior to the Motions Day)

MEETING LINKS for NOVEMBER 26, 2025 Motions Day (posted on 11/24/2025 at 10:00 A.m.)

MOTIONS DAY DOCKET is posted in Section 32-A (refer to the docket to determine which judge will hear each specific case)

Participants are reminded to download the Microsoft Teams application to their device prior to the meeting if needed (MS Teams is a free download available at www.microsoft.com).

A. 10:00 a.m. docket

(1) JUDGE KATHLEEN M. USTON - 10:00 A.M. DOCKET on NOVEMBER 26, 2025

(a) Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 226 514 129 945 28

Passcode: wF9qi3jG

(b) Dial in by phone

+1 703-719-4698,,771357630# United States, Alexandria

Find a local number

Phone conference ID: 771 357 630#

(2) JUDGE rebecca j. wade - 10:00 A.M. DOCKET on noveMBER 26, 2025

(a) Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 272 509 766 692 66

Passcode: v8yv3Jy7

(b) Dial in by phone

+1 703-719-4698,,730690976# United States, Alexandria

Find a local number

Phone conference ID: 730 690 976#

(3) Judge HEIDI E. MEINZER - 10:00 a.m. docket on NOVEMBER 26, 2025

(a) Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 289 014 733 807 42

Passcode: yi69BR7k

(b) Dial in by phone

+1 703-719-4698,,162609997# United States, Alexandria

Find a local number

Phone conference ID: 162 609 997#

B. MEETING LINKS FOR 2:00 P.M. DOCKET on NOVEMBER 26, 2025

There is no 2:00 p.m. motions day docket for november 26, 2025. The court is closed at noon.

32-C. FILING DEADLINES for upcoming Motions Days.

updated 8/19/2025

(1) MOTIONS DAYS are GENERALLY the 2nd and 4th wednesdays of the month.

Motions Days are generally on the 2nd and 4th Wednesdays of the month. The schedule may change in May due to the Judicial Conference. Refer to Paragraph B below. Upcoming motions day dates:

(2) UPCOMING MOTIONS DAY DATES and FILING DEADLINES

A. FILING DEADLINES

for December 10, 2025 through June 24, 2026 (posted on 11/24/2025)

B. UPCOMING MOTIONS DAY DATES

November 12 and 26, 2025 *(no 2pm docket on 11/26/2025)

December 10, 2025 (Court is closed on 12/24/2025; no Motions Day on 12/24/2025)

January 14 and 28, 2026

February 11 and 25, 2026

March 11 and 25, 2026

April 8 and 22, 2026

May 6 and 27, 2026 (1st Wednesday of the month due to the Judicial Conference)

June 10 and 24, 2026

July 8 and 22, 2026

August 12 and 26, 2026

September 9 and 23, 2026

October 14 and 28, 2026

November 4 and 25, 2026 (1st Wednesday of the month due to the 11/11/26 holiday). No 2:00pm docket on 11/25/2026.

December 9 and 23, 2026

(3) MOTIONS DAY TIME LIMITATION PER CASE

A. 10:00am docket - 25 minutes per case

An unlimited number of Motions Day cases will be heard at 10:00 a.m. by the complete and timely filing of all required documents (a mandatory copy of all documents shall be delivered to Judges' Chambers' 4th floor drop box when the document is filed in the Clerk's office).

B. 2:00Pm docket - more than 25 minutes but less than 3 hours

* Opposing counsel must agree to be available at 2:00pm on the specific motions day prior to calling a law clerk to reserve a spot.

* Call a law clerk at 703.746.4123 to reserve a 2:00pm time slot prior to filing a praecipe.

* File a docketing praecipe by the specified deadline.

(4) FILING DEADLINES

A. Filing deadlines are posted in (2) above.

B. STRICT DEADLINES. The Court has strict filing deadlines for all Motions Day documents.

(1) All filing deadlines are at 4:00 p.m. unless otherwise noted (for early closures, etc.)

(2) ORIGINALS. All originals (except exhibits) shall be filed in the Clerk's office (Room 307).

(3) MANDATORY CHAMBERS' COPY. A mandatory Chambers' copy shall be delivered to the 4th floor drop box when the document is filed.

(4) EXHIBITS. Exhibits and evidence binders shall be delivered to Judges' Chambers' 4th floor drop box. Filing deadline: On the Friday 0.5 weeks prior to the Motions Day.

(5) DEADLINES AND HOLIDAYS. If a deadline falls on a holiday, the deadline is advanced (moved forward) one day for each that the Court is closed.

(6) LATE FILE DOCUMENTS may not be considered.

C. FIRST MOTION FILED ("INITIATING MOTION")

(1) FILING DEADLINE. The filing deadline for the first motion filed to be heard on a specific Motions Day is on the Friday 2.5 weeks prior to the Motions Day. File the original in the Clerk's office and deliver a MANDATORY copy to the 4th floor drop box. Also provide a copy to opposing counsel.

(2) BRIEFS IN SUPPORT to the Initiating Motion are due on the Wednesday two (2) weeks prior.

(3) OPPOSITIONS/RESPONSES to the Initiating Motion are due on the Wednesday one (1) week prior.

(4) RESPONSES BY MOVING PARTY to non-moving party's opposition/response will not be considered by the Court.

D. ADDITIONAL MOTIONS FILED

(1) FILING DEADLINE. The filing deadline for additional motions filed to be heard on the Motions Day as the Initiating Motion is on the Friday 1.5 weeks prior to the Motions Day. File the original in the Clerk's office and deliver a MANDATORY copy to the 4th floor drop box. Also provide a copy to opposing counsel.

(2) BRIEFS IN SUPPORT to the Additional Motion are due on the Wednesday one (1) week prior.

(3) OPPOSITIONS/RESPONSES to the Additional Motion are due on the Friday one-half (0.5) week prior.

(4) Responses by the moving party to non-moving party's opposition/response will not be considered by the Court.

E. CONTINUANCE TO A FUTURE MOTIONS DAY

(1) Deadline: 4:00 p.m. on the day before Motions Day. Call Judges' Chambers at 703.746.4123 and notify opposing counsel, file an appropriate praecipe with the Clerk's office, deliver a mandatory copy of the praecipe to the 4th floor drop box, and provide a copy of the praecipe to opposing counsel.

(2) For continuance to a future Motions Day - Counsel shall file a new praecipe if the motion is being continued to a new Motions Day date.

F. EVIDENCE AND EXHIBITS

(1) Deadline: On the Friday one-half (0.5) weeks prior to the Motions Day. Deliver evidence and/or exhibits to Judges' Chambers' 4th floor drop box. Do not file the evidence or exhibits in Room 307.

G. GAL REPORT

(1) Deadline: On the Friday one-half (0.5) weeks prior to the Motions Day. Deliver GAL report to Judges' Chambers' 4th floor drop box. Do not file in Room 307.

H. MOTIONS TO COMPEL

(1) CHART OF SPECIFIC DEFICIENCIES. When filing a motion to compel, a good faith certification and chart of specific deficiencies is required to be filed when the motion to compel is filed. See page 5 of the Motions Day Guidance (posted in section 32-D) for additional instructions.

(2) REMOVAL OF A MOTION TO COMPEL. Deadline to call is 4:00 p.m. on the Tuesday prior to the Motions Day hearing; (1) The moving party shall call a judicial law clerk in Judges' Chambers at 703.746.4123 to advise the motion to compel is being removed from the docket. (2) Counsel shall notify opposing counsel that the motion to compel is being removed from the docket; and (3) Counsel shall also file an agreed order with the Clerk's office and deliver a MANDATORY Chambers' copy to the 4th floor drop box.

I. ORDERS - ROPOSED ORDERS FOR MOTIONS DAY HEARINGS

Deadline: When the motion is filed, or no later than the Wednesday one (1) week prior to the Motions Day hearing. (a) File the original in the Clerk's office and deliver a MANDATORY copy to the 4th floor drop box. (b) Also provide a copy to opposing counsel.

J. REMOVAL OF MOTIONS

(1) MOTIONS OTHER THAN MOTIONS TO COMPEL - Deadline: 4:00 p.m. on the day before Motions Day. Call Judges' Chambers at 703.746.4123 and notify opposing counsel, file an appropriate praecipe with the Clerk's office, deliver a mandatory copy of the praecipe to the 4th floor drop box, and provide a copy of the praecipe to opposing counsel.

(2) MOTIONS TO COMPEL. Deadline: 4:00 p.m. on the day before Motions Day. Call a law clerk in Judges' Chambers at 703.746.4123 to advise the motion is being removed from the docket, and also notify opposing counsel. Then file a removal praecipe with the Clerk's office, deliver a MANDATORY copy to the 4th floor drop box and opposing counsel.

32-D. MOTIONS DAY INSTRUCTIONS (How to file a motion, etc.)

updated 4/8/2025

MOTIONS DAY –FILING AND NOTICING A MOTION, etc.

The remote Motions Day instructions, including filing a Remote Motions Day Praecipe with mandatory remote hearing language, must be followed.

Motions Day Guidance

Click on the link above for Motions Day guidance (updated 5/13/2024). The document includes detailed instructions for

All required procedures and documents.

Questions? Call a judicial law clerk in Judges' Chambers at 703.746.4123

ORIGINALS are filed in the Clerk's office (Room 307).

MANDATORY Chambers' copy shall be delivered to the 4th floor drop box.

LIST OF UPCOMING MOTIONS DAY DATES AND SPECIFIC FILING DEADLINES

Refer to Section 32-C.

33. NAME CHANGE PETITION AND ORDER (City of Alexandria residents only)

Updated 4/4/2025

Adult Name Change Packet

(Residency requirement) To obtain a name change in Alexandria Circuit Court, you must be a City of Alexandria resident (not a Fairfax County resident with an Alexandria mailing address).

(Adult Name Change Packet) Prepared by Alexandria Circuit Court (last update: July 2014) and is intended for use by pro se litigants (those persons without legal representation). The packet includes general instructions for Alexandria Circuit Court and sample documents (name change petition and name change order; both documents are fill-in-the-blank forms).

Free download https://alexlibraryva.org/law-library Scroll down to “Information Packets” on the lower left side of the webpage.

Hard copy (for a fee) Alexandria Law Library 520 King Street, Lower Level, Alexandria, VA 22314 (Open 9:00am to 2:00pm)

MINOR NAME CHANGE PACKET

(Residency requirement) To obtain a name change in Alexandria Circuit Court, the minor child must be a City of Alexandria resident (not a Fairfax County resident with an Alexandria mailing address).

(Signatures of both parents) Both parents of the minor child must sign both documents (1) petition and (2) order.

(Minor Name Change Packet) Prepared by Alexandria Circuit Court (last update: November 2018) and is intended for use by pro se litigants (those persons without legal representation). The packet includes general instructions for Alexandria Circuit Court and sample documents (name change petition and name change order; both documents are fill-in-the-blank forms).

Free download https://alexlibraryva.org/law-library Scroll down to “Information Packets” on the lower left side of the webpage.

Hard copy (for a fee) Alexandria Law Library 520 King Street, Lower Level, Alexandria, VA 22314 (Open 9:00am to 2:00pm)

COURT PERSONNEL CANNOT PROVIDE LEGAL ADVICE

Court personnel (including the Clerk of Circuit Court and the judicial law clerks) cannot provide any legal advice. If you need additional assistance, you must seek legal counsel. Contact Alexandria Lawyer Referral at 703.548.4077 if you need help finding an attorney.

34. ORDERS (Proposed orders)

updated 4/4/2025

ORIGINALS Filed with Clerk's office (room 307)

The Clerk's office does not accept any emailed documents.

COURTESY COPIES to JUDGES' CHAMBERS

Courtesy copies (mandatory or optional) may be delivered to Judges' Chambers' 4th floor drop box. Emailed orders are not accepted without a judge's express permission. Courtesy copies are typically NOT entered.

MISCELLANEOUS

AGREED ORDERS OR FINAL DECREES. All agreed orders or Final Decrees require the signature of opposing counsel (or pro se litigant). Refer to "Signatures on Pleadings, Orders, Etc." section for additional guidance.

COMPETING ORDERS. After the hearing or trial has concluded, if counsel are unable to agree on the language of a proposed order regarding the judge's ruling, counsel shall submit opposing orders. Each counsel files their order with their signature, and the judge will enter the appropriate order.

GENERAL RECEIVER DEPOSITS. Refer to “General Receiver Deposits” section of this website.

JUDGMENT ORDERS. All Judgment Orders shall specifically name the defendant(s) upon which the judgment is granted in the last paragraph of the order.

MOTIONS DAY - PROPOSED ORDERS. The Court prefers that all proposed orders for future Motions Day hearings be filed when the remote Motions Day praecipe is filed. File the original with the Clerk’s office (Room 307), and deliver a MANDATORY Chambers’ copy to the 4th floor drop box (emails are not accepted).

NONSUIT ORDER - if a responsive pleading has been filed. The nonsuit order shall state this is the first nonsuit and that no counterclaims, crossclaims, or third-party claims by an adverse party have been filed. Opposing counsel's signature shall be included on the proposed order.

NONSUIT ORDER - If the complaint has not been served or a responsive pleading has not been filed. The nonsuit order shall state that this is the first nonsuit and that no counterclaims, crossclaims, or third-party claims by an adverse party have been filed, and that a responsive pleading has not been filed. Plaintiff’s signature is the only signature required on the nonsuit order.

35. PAYMENT OF FUNDS INTO CIRCUIT COURT

updated 4/4/2025

All funds paid into the Circuit Court will be deposited in the Clerk of Circuit Court's non-interest bearing account. If counsel or parties desire funds to be deposited into an interest‑bearing account, they may do so by court order that directs the funds be paid directly to the General Receiver of the Court (not the Clerk of Circuit Court). The General Receiver shall deposit the funds in an interest bearing account until further order of the court. The General Receiver will not accept any funds until he has received a copy of the court’s order.

36. PRETRIAL CONFERENCES

updated 4/4/2025

Pretrial conferences

Pretrial conferences are mandatory for all divorce Equitable Distribution trials and any civil trial lasting more than two (2) days. Counsel shall be prepared to discuss with the judge and opposing counsel: outstanding issues, estimated length of trial, possibility of settlement; technology courtroom needed; remote witness testimony needed. *Counsel may also email a court administrator to request a tech courtroom for a trial. Motions, including motions to continue, cannot be heard at a pretrial conference and shall be scheduled separately from the pretrial conference.

Date/time/location for pretrial conference

The pretrial conference is scheduled for 9:00 a.m. on a date certain four (4) to six (6) weeks prior to the trial date. The location of the pretrial conference is at the court's discretion.

By telephone conference call at assigned time

At the court's discretion, the pretrial conference may be conducted by telephone conference call. The Court will assign a specific time for the call-in telephone conference call. The Court will notify counsel and pro se litigants by email of the specific time and call-in instructions for the conference call. All counsel and pro se litigants shall coordinate one telephone call, and then call Judges' Chambers (703.746.4123).

In person in a courtroom at 9:00 a.m.

If the pretrial conference is held in-person, the pretrial conference will be held in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Refer to the 4th floor bulletin board for the courtroom assignment.

Attendance at pretrial conferences.

Only counsel and pro se litigants attend pretrial conferences. Persons with legal representation do not attend pretrial conferences.

37. SCHEDULING A CIVIL TRIAL DATE

updated 4/4/2025

Counsel or pro se litigant schedules hearing or trial date.

In Alexandria Circuit Court, a trial date may be scheduled by (1) calling Judges' Chambers (703.746.4123) together on the same telephone conference call; (2) scheduling a set-date hearing on a Motions Day (the motion is to set a trial date); or (3) scheduling a Term Day hearing.

the court schedules a status conference/docket call

In addition, the Court may schedule a status conference/docket call for all civil cases that are four months or older (refer to “Status Conference” section).

(option 1) counsel call JUDGES' CHAMBERS together TO SCHEDULE A TRIAL DATE

Requirements: All defendant(s) have been served, the proof of service has been filed with the Clerk’s office (Room 307), and the defendant has filed a responsive pleading.

(Step 1; call Judges' Chambers) On a telephone conference call with all counsel and pro se litigants on the same telephone conference call, call Judges' Chambers at 703.746.4123 to select the trial date.

(Step 2: file Uniform Pretrial Scheduling Order). After scheduling a trial date with Judges' Chambers, file a fully-endorsed Uniform Pretrial Scheduling Order with the Clerk’s office (Room 307), to be entered by a judge. After entry, copies of the PTSO are available in the Clerk's office.

(option 2) counsel SCHEDULEs a motions Day hearing to schedule a trial date

Requirements: All defendant(s) have been served, the proof of service has been filed with the Clerk’s office (Room 307), and the period of time for defendant to file a responsive pleading has passed.

(Step 1; file the Motion to Schedule a Trial Date) The moving party shall file a motion to schedule a trial date for a remote Motions Day hearing with the Clerk’s office (Room 307), deliver a copy to opposing counsel, and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Emails are not accepted. Refer to the “Motions Day” sections of this website for instructions and filing deadlines.

(Step 2; receive Motions Day meeting link) Two (2) business days prior to the Motions Day, the Court will email the Microsoft Teams meeting link and telephone call-in number to all persons whose email addresses were included on the remote Motions Day praecipe. The information will also be posted to the Court's website (under the "Motions Day" sections).

(Step 3; attend Motions Day hearing). Use the MS Teams meeting link or telephone call-in number to attend the remote hearing. After the case is called in the virtual courtroom, counsel and/or pro se litigants will be directed to call a court administrator at 703.746.4123.

(Step 4; schedule trial date) If the judge grants permission to schedule a trial date, counsel shall then call a court administrator at 703.746.4123 together on the same telephone call to schedule a trial date.

(Step 5; Uniform Pretrial Scheduling Order) After scheduling a trial date with Judges' Chambers, file a fully-endorsed Uniform Pretrial Scheduling Order with the Clerk’s office (Room 307), to be entered by a judge. After entry, copies of the PTSO are available in the Clerk's office.

(option 3) counsel schedules a Term Day to select a trial date

Term Days are held on the 2nd Monday of the month in January, March, May, July, September and November.

Instructions - Refer to the “Term Day” section of this website.

Term Day dates - Refer to the posted Calendar for specific dates.

38. SETTLEMENT CONFERENCES FOR CIVIL CASES

updated 4/4/2025

Settlement conferences

Settlement conferences are upon request (all counsel or pro se litigants must agree to schedule a settlement conference). To the extent possible, the Judge presiding over the settlement conference will not hear the case.

Time and length of settlement conference

At 9:00 a.m. for up to one (1) hour.

settlement conference instructions

(Step 1; Schedule settlement conference). Counsel or pro se litigants call Judges' Chambers at 703.746.4123 together on the same telephone conference call.

(Step 2; Deliver brief factual statements to Chambers). Not less than five (5) business days prior to the settlement conference, both parties shall deliver to Judges' Chambers a brief factual statement of the case from their viewpoint and a statement of the amount or conditions of demands or offers.

(Step 3; Attend settlement conference). Attorneys only. Only counsel and pro se litigants attend the settlement conference. The client or authorized representative must be available by phone during the conference. All attorneys should come to the settlement conference with decision-making and settlement authority.

39. SIGNATURES ON PLEADINGS, ORDERS, etc.

updated 2/19/2025

SIGNATURES. All documents filed (including pleadings and orders) must be signed by counsel for the filing party, or personally signed if the party is proceeding pro se. In accordance with Va. Code 8.01-271.1, “electronic signatures” are permissible.

SIGNATURE BLOCK REQUIREMENTS. The signature block shall include counsel or pro se party’s contact information, to include name, counsel’s bar number (if applicable), mailing address, telephone number, and email address (if any).

40. SPECIAL IMMIGRANT JUVENILE STATUS APPEALS

updated 4/4/2025

SIJS appeal trials / Uncontested 9:00 a.m. docket

SIJS appeal trials are scheduled on the Uncontested 9:00 a.m. docket. Consult this website > scroll to "Uncontested 9:00 a.m. docket for available dates and deadline information.

(Step 1; proof of service). Proof of service is required by § 16.1-296.

(Step 2; determine hearing date and deadline) Consult this website > scroll to "Uncontested 9:00 a.m. docket for available dates and deadline information. Note: Before scheduling the trial date, counsel is advised that proof of service is required by § 16.1-296 and that the trial date should be scheduled far enough in advance to allow return of such service. The proof of publication (if needed) shall be filed in the Clerk’s office (Room 307) at least seven (7) days prior to the trial date, with a MANDATORY Chambers’ copy delivered to the 4th floor drop box. Service required under § 16.1-296 will be reviewed by the Court in advance of the trial date. If service cannot be completed or waived by the trial date, the case will be removed from the docket, and counsel will be contacted regarding effectuating service.

(Step 3; schedule trial date) To schedule a trial date, counsel or pro se litigant shall

(a) Call Judges’ Chambers at 703.746.4123 to schedule the appeal trial. This option is available only if opposing counsel or another interested party is not expected to appear at the selection of trial date hearing; or

(b) Appear in-person for Selection of Trial Date hearing held in the 4th floor lobby on the 2nd Monday of each month at 9:00 a.m. (or on the next business day if the 2nd Monday of the month is a holiday).

(Step 4; schedule interpreter if necessary). Instructions are on this website > scroll to "Interpreter Services".

(Step 5; file additional documents). If necessary, the following documents are required to be filed at least seven (7) days prior to the hearing date.

Proof of service, proof of publication or signed waiver of service.

Notice of hearing.

Final order

(Step 6; Attend in-person trial). The trial will be held in-person in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Consult the 4th floor bulletin board for courtroom assignment.

(Step 7; obtain copies) Copies of the final order are available in the Clerk's office (Room 307) after the trial.

41. STATEMENT OF FACTS

STATEMENT OF FACTS

Refer to “Appeals” section.

42. STATUS CONFERENCE/DOCKET CALL

updated 10/17/2025

status conference notice

Status Conference notice for December 8, 2025.

STATUS CONFERENCE/DOCKET CALL SCHEDULING

All civil cases that are four (4) months old will be scheduled by the court for a status conference/docket call. A status conference/docket call notice will be mailed to all counsel and pro se litigants with instructions to call Judges' Chambers at 703.746.4123 to discuss service issues or to set a trial date (if appropriate). Alexandria Circuit Court’s goal is to have all civil cases resolved within one year of the filing date (the case is ended when the final order is entered by a judge).

Responding to a status conference/docket call notice

Do not come to Court.

Call Judges' Chambers at 703.746.4123.

Telephone hours are 8:30am to 1:00pm, and 2:00pm to 4:00pm.

You may call as early as possible (no need to wait until the day of the status conference/docket call).

Keep trying to call if the telephones are busy.

If you have legal counsel

Give the status conference/docket call notice to your attorney. Your attorney will call the Court.

SCHEDULE A TRIAL DATE

(step 1; call Judges' Chambers). All counsel or pro se litigants shall call Judges' Chambers at 703.746.4123 together on the same telephone call to schedule a trial date.

(Step 2: file Uniform Pretrial Scheduling Order). After scheduling a trial date with Judges' Chambers, file a fully-endorsed Uniform Pretrial Scheduling Order with the Clerk’s office (Room 307) within two (2) weeks. After entry by a judge, copies of the PTSO are available in the Clerk's office.

SERVICE Issues

If there has been no service requested in the case, the Plaintiff may call Judges’ Chambers’ without opposing counsel to discuss service.

Failure to respond to status conference/docket call notice

Failure to respond to a status conference notice may result in the case being dismissed and removed from the Court’s active docket. If plaintiff’s counsel or pro se plaintiff does not contact Judges’ Chambers by 1:00 p.m. on the date of the status conference, the Court may enter an Order of Dismissal dismissing the case from the active case docket.

43. STRUCTURED SETTLEMENTS

updated 4/4/2025

43-A. Uncontested settlement: Remote Motions Day hearing at 10:00 a.m. for entry of order

43-B. Uncontested settlement: In-person hearing at 9:00 a.m. for entry of order

43-A. uncontested settlement: REmote Motions Day hearing at 10:00 a.m.

updated 4/4/2025

(Step 1; File initiating documents) File all initiating documents with the Clerk’s office (Room 307) and deliver a mandatory Chambers' copy to the 4th floor drop box. Refer to “General Receiver Deposits” for General Receiver information.

Application for approval of structured settlement

Notice of proposed transfer

Final order containing the statutory requirements for structured settlements.

(Step 2; Schedule the Motions Day hearing) File a Remote Motions Day Praecipe (with mandatory remote hearing language and the email addresses of opposing counsel and all interested parties) prior to the deadline with the Clerk’s Office (Room 307), deliver a copy to opposing counsel, and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Refer to the “Motions Day” sections of this website for instructions and filing deadlines.

(Step 3; receive Motions Day meeting link) Two (2) business days prior to the Motions Day, the Court will email the Microsoft Teams meeting link and telephone call-in number to all persons whose email addresses were included on the remote Motions Day praecipe. The information will also be posted to the Court's website (under the "Motions Day" sections).

(Step 4; Attend Motions Day hearing) Counsel and the payee must attend the final hearing, unless good cause exists and a fully-endorsed waiver is filed with the Court. Use the MS Teams meeting link or telephone call-in number to attend the remote hearing. The court may enter the final order if appropriate (and if the proposed order was filed and a mandatory Chambers' copy delivered to the 4th floor drop box prior to the hearing).

(Step 5; copies of final order) Copies of the entered order are available from the Clerk's office (Room 307).

43-B. Uncontested settlement: In-person hearing at 9:00 a.m. for entry of order

Application for approval of structured settlement

Notice of proposed transfer

Final order containing the statutory requirements for structured settlements.

(Step 2; Schedule the Uncontested 9:00 a.m. hearing)

Consult this website for available dates and deadlines. > Scroll to "Uncontested 9:00 a.m. docket".

Call Judges' Chambers at 703.746.4123 to schedule the hearing.

(Step 3; File required document)

File the Notice of hearing in the Clerk's office and deliver a MANDATORY Chambers' copy to the 4th floor drop box.

(Step 4; Attend hearing) Counsel, interested parties, and the payee shall must attend the final hearing, unless good cause exists and a fully-endorsed waiver is filed with the Court. The in-person hearing will be held in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Refer to the 4th floor bulletin board for courtroom assignment.

(Step 5; copies of final order) Copies of the entered order are available from the Clerk's office (Room 307).

44. SUPREME COURT OF VIRGINIA - GENERAL INFORMATION

The Supreme Court of Virginia's primary purpose is to review the decisions of lower courts in which appeals have been allowed. The Court, which is located in Richmond, also has the power to issue writs of mandamus, habeas corpus, and prohibition; it has original jurisdiction in cases of judicial censure and removal. The Court has seven justices who are elected by joint vote of both houses of the General Assembly and are commissioned by the Governor to serve 12-year terms. The Chief Justice of the Supreme Court is the administrative head of the state judicial system. For more information, visit the Supreme Court of Virginia web site.

45. TECHNOLOGY IN ALEXANDRIA CIRCUIT COURT (CIVIL AND CRIMINAL TRIALS)

Updated 11/25/2025

A. TECHNOLOGY TRAINING AND QUESTIONS

updated 10/20/2025

(A-1) Every thursday from 8:00am to 9:00am in Courtroom no. 1 on the 4th floor

(A-2) bring to training

Your laptop, cables, digital media device, and electronic evidence (the same equipment you will use at trial). The laptop should have Windows OS or Mac OS and a native HDMI port (or bring a HDMI dongle/converter).

(A-3) at the Training

You and Courts IT staff will test your equipment and electronic evidence (on a flash drive) with the Court's equipment. It is mandatory that this testing/training be completed prior to the trial (hearing) date as Courts IT staff may not be available during the trial to provide assistance.

(A-4) Technology courtroom or tech cart questions 703.746.4310 (Courts IT)

(A-5) tech courtroom availability 703.746.4335 judges' chambers

(A-6) REmote witness testimony questions 703.746.4335 judges' chambers

B. TECHNOLOGY COURTROOMS - GENERAL INFORMATION

used for eLECTRONIC Evidence presentation

updated 10/20/2025

Several Circuit Court courtrooms have been equipped with technology to present electronic evidence (on a flash drive) to display video depositions, etc.

(B-1) Step 1: RESERVE A TECHNOLOGY COURTROOM

Call Judges' Chambers at 703.746.4123 to reserve a technology courtroom. Reservations are on a first-come, first-reserved basis for both criminal and civil trials. Telephones are answered 8:30am to 1:00pm; 2:00pm to 4:00pm.

(b-2) step 2: Take mandatory training prior to the trial date

See above

(B-3) On the day of trial or hearing

1. Bring your laptop and cables to connect to the Court's equipment. This should be the same laptop that you used at the training session. The laptop should have Windows OS or Mac OS and a native HDMI port (or bring a HDMI dongle/converter).

2. Bring your electronic electronic evidence (digital media device). The digital evidence must be in printed form or on a flash drive for the Court to keep if the evidence is admitted. Otherwise, the Court will have to keep your device and the electronic evidence that you displayed from that device.

3. The person presenting the electronic evidence is expected to operate the equipment WITHOUT ASSISTANCE as Courts IT staff may not be available to provide assistance during the trial or hearing.

C. REMOTE WITNESS TESTIMONY (via microsoft teams with the court's tech cart)

updated 10/20/2025

(C-1) REQUEST judge's permission to allow remote witness testimony

A. All requests for remote witness testimony must be approved by a Judge in advance of the trial date. PERMISSION IS GRANTED FOR GOOD CAUSE ONLY.

B. CONTACT OPPOSING COUNSEL to determine if your request for remote witness testimony will be agreed or objected to.

C. PREPARE WRITTEN REQUEST (motion or letter)

(1) ask the Judge's permission

(2) include the name of the person who will be testifying remotely and the reason why the person cannot testify in person

(3) include opposing counsel's position on the remote witness testimony request (do they object or agree to the request)

D. FILE the request in Room 307, deliver a copy to the 4th floor drop box to expedite the Judge's decision, and provide a copy to opposing counsel.

(C-2) OPPOSING COUNSEL'S OBJECTIONS TO REQUEST

If opposing counsel objects to the request, a written objection shall be filed with the Clerk's office; deliver a mandatory copy to the 4th floor drop box; and provide a copy to opposing counsel. A judge will review the request and objection, and counsel will be notified of the Judge's decision.

(C-3) JUDGE'S DECISION

A court administrator will contact counsel with the judge's decision.

(C-4) RESERVE TECH CART call COURTS IT 703.746.4310

Advance reservations are required.

(C-5) TAKE MANDATORY ADVANCE TRAINING

See above

(C-6) ISSUE MICROSOFT TEAMS MEETING INVITATION

(1) The Court uses only Microsoft Teams, which is a free download available at www.microsoft.com.

(2) The Meeting Invitation must include (a) the name of the case and docket number; (b) trial date and time; and (c) a reminder for recipients to download the Microsoft Teams application to their device prior to the meeting if needed (MS Teams is a free download available at www.microsoft.com).

(3) The Meeting Invitation must be emailed at least two (2) business days prior to the trial date by the persons listed below.

(a) testifying witness; (b) opposing counsel and GAL (if any); (c) the court administrators (call 703.746.4123 for the court administrators' email addresses)

(C-7) AGREED REMOTE WITNESS TESTIMONY ORDER

An agreed order granting permission for the witness to testify by audiovisual means under Rule 1:27 must be presented at the start of the trial.

(C-8) AFFIDAVIT REGARDING REMOTE TESTIMONY FROM OUTSIDE THE COMMONWEALTH OF VIRGINIA.

If applicable, an affidavit for testimony outside the Commonwealth of Virginia must be presented at the start of trial.

(C-9) AT THE TRIAL OR HEARING - OPERATE EQUIPMENT WITHOUT ASSISTANCE

On the day of trial, counsel or pro se litigant starts the remote witness testimony at the appropriate time. Counsel or pro se litigant is expected to operate the Court’s equipment without assistance. Courts IT staff may not be available for assistance.

46. TERM DAY

updated 10/14/2025

Purpose of Term Day is to select a trial date after proper service has been effected.

Term Day Dates - Term Day is at 9:00 a.m. on the second Monday of the month in January, March, May, July, September and November of each year. If a Term Day falls on a holiday, the Term Day will be held the next day Court is open. Refer to the Court’s calendar for the specific Term Days in the year.

November 10, 2025 TERM DAY *November 5, 2025 is the filing deadline (the Wednesday prior to the Term Day)

January 12, 2026 TERM DAY *January 7, 2026 is the filing deadline (the Wednesday prior to the Term Day)

March 9, 2026 TERM DAY *March 4, 2026 is the filing deadline (the Wednesday prior to the Term Day)

May 11, 2026 TERM DAY *May 6, 2026 is the filing deadline (the Wednesday prior to the Term Day)

July 13, 2026 TERM DAY *July 8, 2026 is the filing deadline (the Wednesday prior to the Term Day)

September 14, 2026 TERM DAY *September 9, 2026 is the filing deadline (the Wednesday prior to the Term Day)

November 9, 2026 TERM DAY *November 4, 2026 is the filing deadline (the Wednesday prior to the Term Day)

Schedule a Case for Term Day

(Step 1; file a Term Day praecipe). Counsel (or pro se litigant) shall a Term Day Praecipe with the Clerk’s office (Room 307) prior to the deadline. The deadline is the Wednesday prior to the Term Day.

(Step 2: Serve opposing counsel or pro se litigant) with the Term Day praecipe. Instructions are on the Term Day praecipe.

(Step 3: Schedule trial date), either by

(1) Call Judges' Chambers prior to the Term Day - Call 703.746.4123 together on the same telephone conference call prior to the Term Day date. After scheduling the trial date, file a fully completed and endorsed (signed) Uniform Pretrial Scheduling Order with the Clerk's office (Room 307) within two (2) weeks after scheduling the trial date.

(2) Appear together at the Term Day hearing at 9:00 a.m. in the 4th floor lobby at 520 King Street Alexandria, VA 22314 to select an agreed trial date. After scheduling the trial date, sign the Uniform Pretrial Scheduling Order that is prepared by a court administrator.

Other options for counsel to schedule a trial date

(1) Call Judges' Chambers at 703.746.4123 - All counsel or pro se litigants call together on the same telephone call; or

(2) Schedule a Set-date motion the remote Motions Day docket (refer to “Motions Day” sections for instructions).

47. TRIALS - CIVIL TRIALS - GENERAL INFORMATION

updated 4/4/2025

Refer to individual sections of this website for additional guidance. Call Judges’ Chambers (703.746.4123) if you need additional instruction.

Location of TRIALS AND HEARINGS

In-person.

All trials and hearings are held in‑person in a courtroom at 520 King Street, 4th floor, Alexandria, VA 22314. Refer to the docket that is posted on the 4th floor bulletin board for courtroom assignment. Totally remote trials are not allowed in Alexandria Circuit Court, except for the following.

Remote hearings

Motions Day hearings will continue to be held remotely until further notice. Refer to “Motions Day” sections of this website.

Telephone hearings

Status Conferences will be held by telephone only. Refer to “Status Conference’ section of this website.

MOTIoNS - PRETRIAL

All pretrial motions exceeding 5 minutes, including motions in limine, shall be duly noticed for and argued on a Civil Motions Day prior to the trial date. Refer to the "Motions Day” sections on this website for guidance.

For last-minute motions to be heard on the day of trial (time limit: 5 minutes total). The motion shall be heard for good cause only; and only if the motion was filed no later than two (2) business days prior to the trial date, with a MANDATORY Chambers’ copy delivered to the 4th floor drop box, AND counsel called Judges' Chambers (703.746.4123) to advise that the motion in limine was been filed and delivered to Judges' Chambers.

MISCELLANEOUS

(1) Start Time is at 10:00 a.m. unless otherwise approved by the Court.

(2) Multiple day trials The subsequent day of a trial (Day 2, etc.) may start at 9:00 a.m. at the judge’s discretion. Counsel and experts shall arrange their schedules accordingly.

(3) Witness and expert availability. To avoid Court having to recess early or start late, counsel shall make every effort to have their witnesses and experts available and ready to testify. Requests to stagger witnesses and/or experts shall be made at least two (2) business days prior to the start of the trial and will be granted for good cause. To request staggered witnesses and/or experts, counsel shall deliver a written letter to Judges' Chambers’ 4th floor drop box and include the proposed schedule of witnesses/experts. The Judges will either approve, disapprove or schedule a conference call with counsel to discuss the request.

48. UNCONTESTED DOCKET AT 9:00 A.M.

Updated 8/5/2025

A. cases on the uncontested 9:00 a.m. docket

Alexandria Circuit Court holds an uncontested 9:00 a.m. docket on a Friday once or twice a month for an unlimited number of the following types of cases. The uncontested docket is on FRIDAYS, typically the same week as Motions Day (Motions Days are generally the 2nd and 4th Wednesdays of the month). Scroll down for specific hearing dates and scheduling/filing deadlines.

B. UPCOMING DATES OF the UNCONTESTED 9:00 A.M. DOCKET

The scheduling and filing deadline is on the Thursday three (3) weeks prior to the hearing date (unless that date is a holiday, in which case the deadline is extended to the next business day). Counsel shall call Judges' Chambers at 703.746.4123 prior to filing all of the required documents with the Clerk's office prior to the deadline.

11/14/2025 Hearing Date - Filing/scheduling deadline is 10/23/2025 (Thursday)

11/28/2025 ------no hearings; court is closed ---

12/12/2025 Hearing Date - Filing/scheduling deadline is 11/20/2025 (Thursday)

12/26/2025 ------ no 9:00am uncontested docket -----

1/16/2026 hearing date Filing/scheduling deadline is 12/23 (Tuesday) (early; court is closed on December 24, 25 and 26)

1/30/2026 hearing date Filing/scheduling deadline is 1/8 (Thursday)

2/13/2026 hearing date Filing/scheduling deadline is 1/22 (Thursday)

2/27/2026 hearing date Filing/scheduling deadline is 2/5 (Thursday)

3/13/2026 hearing date Filing/scheduling deadline is 2/19 (Thursday)

3/27/2026 hearing date Filing/scheduling deadline is 3/5 (Thursday)

4/10/2026 hearing date Filing/scheduling deadline is 3/19 (Thursday)

4/24/2026 hearing date Filing/scheduling deadline is 4/2 (Thursday)

5/8/2026 hearing date Filing/scheduling deadline is 4/16 (Thursday)

5/29/2026 hearing date Filing/scheduling deadline is 5/7 (Thursday)

6/12/2026 hearing date Filing/scheduling deadline is 5/21 (Thursday)

6/26/2026 hearing date Filing/scheduling deadline is 6/4 (Thursday)

C. CASES THAT MAY BE SCHEDULED ON AN UNCONTESTED 9:00 A.M. DOCKET

APPOINTMENT OF GUARDIAN (UNCONTESTED). Refer to “Appointment of Guardians” section of this website for additional guidance.
DIVORCES (UNCONTESTED ORE TENUS HEARING). Refer to “Divorces” section of this website for additional guidance.
GARNISHMENTS (UNCONTESTED). An in-person garnishment return hearing may be scheduled on the 9:00 a.m. uncontested docket only if the judgment debtor’s email address and/or telephone number are not available and verifiable. Otherwise, the garnishment hearing shall be scheduled on a remote Motions Day (refer to “Motions Day” sections for guidance).
INFANT SETTLEMENT HEARING (UNCONTESTED). Refer to “Infant Settlement” section of this website.
SPECIAL IMMIGRANT JUVENILE STATUS APPEALS. Refer to “Special Immigrant Juvenile Status Appeals” and "Interpreter Services" section of this website. Counsel or the pro se litigant must arrange for an interpreter if necessary (Circuit Court does not arrange for an interpreter).
WRONGFUL DEATH HEARINGS. Refer to “Wrongful Death Hearings” section of this website.

D. INSTRUCTIONS TO SCHEDULE A CASE FOR THE uncontested 9:00 A.M. DOCKET

All cases except for garnishments

(Step 1; File paperwork) Confirm that the initiating paperwork has been filed in the Clerk’s office (Room 307) or the Special Immigrant Juvenile Status appeal has been noticed for a selection of trial date hearing.
(Step 2; Call Judges' Chambers) Call 703.746.4123 prior to the scheduling deadline to schedule an uncontested hearing.
(Step 3; File remaining documents) File all remaining documents in the Clerk's office (Room 307) prior to the filing deadline. Remaining documents include praecipe regarding the hearing date, final order, etc.
(Step 4; File GAL report if necessary) At least three (3) business days prior to the hearing date, file the GAL report (if required) with the Clerk's office and deliver a MANDATORY Chambers' copy to the 4th floor drop box (emails are not accepted).
(Step 5; Attend hearing) The in-person hearing will be held in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Refer to the 4th floor bulletin board for courtroom assignment.
(Step 6; copies of final order) Copies of the entered order are available from the Clerk's office (Room 307).

Garnishment cases (in-person return hearings)

(Step 1; call Judges' Chambers) Call 703.746.4123 to schedule the garnishment return hearing prior to the scheduling deadline.
(Step 2; file garnishment request) File the request for garnishment with the Clerk's office (Room 307) and deliver a MANDATORY Chambers' copy to the 4th floor drop box.
(Step 3; file all remaining documents) with the Clerk's office (Room 307) prior to the filing deadline. Remaining documents include praecipe regarding the hearing date, final order, etc.
(Step 4; Attend hearing) The in-person hearing will be held in a courtroom on the 4th floor of the courthouse at 520 King Street, Alexandria VA 22314. Refer to the 4th floor bulletin board for courtroom assignment.
(Step 5; copies of final order) Copies of the entered order are available from the Clerk's office (Room 307).

49. UNIFORM PRETRIAL SCHEDULING ORDER

Updated 4/4/2025

Uniform Pretrial Scheduling Order (updated Nov 2019) A Uniform Pretrial Scheduling Order is required for all civil cases and shall be in the form prescribed by Rule 1:18 of the Rules of the Supreme Court of Virginia. After selecting a trial date, a Uniform Pretrial Scheduling Order shall be completed and signed by counsel and/or pro se litigants. If the trial date is selected by telephone, the Uniform Pretrial Scheduling Order shall be filed with the Clerk of Circuit Court (Room 307) within two (2) weeks.

50. WRONGFUL DEATH SETTLEMENT HEARINGS (UNCONTESTED)

Updated 4/4/2025

50-A: Wrongful Death Order entered without a hearing

50-B: Remote Motions Day hearing at 10:00 a.m.

50-C: In-Person hearing at 9:00 a.m.

50-A. WITHOUT A HEARING - ENTRY OF WRONGFUL DEATH FINAL ORDER

(Step 1; file all required documents) in the Clerk’s office (Room 307) and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Required documents include

Petition seeking approval of a wrongful death settlement

Proposed order appointing Guardian ad Litem (refer to “Guardian ad Litem Appointment Order” section of this website for additional guidance)

Proposed final order (refer to “General Receiver Deposits” section for additional instructions).

GAL report

A signed statement from all parties consenting to waive their appearance at the court hearing

(Step 2; Court review). A judicial law clerk reviews the documents. Counsel will be contacted if corrections or additional documents are necessary.

(Step 3; entry of order). A judge will enter the final order without a hearing.

(Step 4; obtain copies). Copies of the entered order will be available in the Clerk's office (Room 307).

50-B: REMOTE MOTIONS DAY at 10:00 a.m. - ENTRY OF WRONGFUL DEATH FINAL ORDER

Motions Day hearings are held remotely at 10:00 a.m. on the 2nd and 4th Wednesdays of the month. (The schedule may change in May due to the Judicial Conference. Consult the posted calendar for specific Motions Day dates.)

Instructions - Refer to the “Motions Day” sections of this website for instructions and filing deadlines.

(Step 1; file all required documents) in the Clerk’s office (Room 307) and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Required documents include

Petition seeking approval of a wrongful death settlement

Proposed order appointing Guardian ad Litem (refer to “Guardian ad Litem Appointment Order” section of this website for additional guidance)

Proposed final order (refer to “General Receiver Deposits” section for additional instructions).

(Step 2; schedule the remote Motions Day hearing). File a remote Motions Day praecipe with the Clerk’s office and deliver a mandatory copy to Judges’ Chambers’ 4th floor drop box (no need to wait until after the order appointing the Guardian ad Litem has been entered).

Motions Day Praecipe for Remote Hearings (posted 5-13-2024). The Court strongly encourages use of the Remote Motions Day praecipe which includes the mandatory remote hearing language and space for the moving party to include the required email addresses of the moving party, the non-moving party and all interested parties.

(Step 3; File the GAL report for a remote Motions Day hearing). No later than three (3) days prior to the Motions Day hearing date, file the GAL report with the Clerk’s office and deliver a mandatory copy to Judges’ Chambers’ 4th floor drop box.

(Step 6; obtain copies of order). Copies of the entered order will be available in the Clerk's office (Room 307).

50-C: IN-PERSON HEARING ON THE UNCONTESTED 9:00 a.m. DOCKET

Wrongful death settlement orders may also be entered on an uncontested 9:00 a.m. docket, held on a Friday, typically once or twice a month. Refer to “Uncontested Docket” section of this website for specific hearing dates and deadline. Call a Judicial Law Clerk (703.746.4123) if you do not understand a procedure.

(Step 1; file all required documents) in the Clerk’s office (Room 307) and deliver a MANDATORY Chambers’ copy to the 4th floor drop box. Required documents include

Petition seeking approval of a wrongful death settlement

Proposed order appointing Guardian ad Litem (refer to “Guardian ad Litem Appointment Order” section of this website for additional guidance)

Proposed final order (refer to “General Receiver Deposits” section for additional instructions).

(Step 2; schedule the uncontested 9:00 a.m. hearing). After consulting the list of available dates in the "Uncontested 9:00 a.m. docket" section of this website, call Judges' Chambers at 703.746.4123 to schedule the hearing.

(Step 3; File remaining documents) at least seven (7) days prior to the hearing date.

Notice of hearing

Guardian ad Litem report. No later than three (3) days prior to the hearing date, file the GAL report with the Clerk’s office and deliver a mandatory copy to Judges’ Chambers’ 4th floor drop box.

(Step 4; attend the in-person hearing). All interested parties attend the in-person hearing. The hearing will be held in a courtroom on the 4th floor of the courthouse at 520 King Street Alexandria VA 22314. Please check the 4th floor bulletin board for the courtroom assignment.

(Step 5; obtain copies of order). Copies of the entered order will be available in the Clerk's office (Room 307).

Circuit Court Judges

A. CELL PHONES, ELECTRONICS AND PROHIBITED ITEMS IN THE ALEXANDRIA COURTHOUSE

CELL PHONES AND ELECTRONIC DEVICES Policy - APPLIES TO ALL PERSONS ENTERING THE ALEXANDRIA COURTHOUSE (including attorneys)

B. RECENT UPDATES TO WEBSITE

1. LOCAL PROCEDURES

LOCAL PROCEDURES – CIVIL

LOCAL PROCEDURES –CRIMINAL

https://www.alexandriava.gov/courts/circuit-court-local-procedures-criminal

2. CONTACT INFORMATION - JUDGES' CHAMBERS & COURTROOM TECHNOLOGY

(A) JUDGES' CHAMBERS: Telephone calls only to 703.746.4123 from 8:30am to 1:00pm, and from 2:00pm to 4:00pm

(B) CIRCUIT COURT JUDGES

(C) COURT ADMINISTRATORS

(D) JUDICIAL LAW CLERKS (STAFF ATTORNEYS)

(E) REMOTE WITNESS TESTIMONY

(F) TECHNOLOGY COURTROOM FOR ELECTRONIC EVIDENCE PRESENTATION

(G) TRAINING ON THE COURT'S TECH CART AND TECHNOLOGY COURTROOM

3. AMERICANS WITH DISABILITIES ACT ("ADA") ACCOMMODATIONS

A. FORMS AND INFORMATION

1. Deaf, Hard of Hearing or Deafblind

2. Supreme Court of Virginia

3. ADA Accommodation Request Form

B. Instructions to complete the ADA Accommodation Request Form. MUST BE DONE At least five (5) business days prior to WHEN THE REASONABLE ACCOMMODATIONS ARE NEEDED

(1) assistance in the Clerk's office (filing documents, etc.)

(2) assistance in CIRCUIT COURT for

A. trials and hearings

b. term day and selection of trial date hearings (held in-person)

c. Status conference hearings to set a trial date (held by telephone conference call)

4. APPEALS FROM GDC or JDR TO CIRCUIT COURT

A. GENERAL DISTRICT COURT - CIVIL APPEALS FROM GENERAL DISTRICT COURT

(1) NOTICE OF APPEAL INCLUDES THE DATE OF THE FIRST SELECTION OF TRIAL DATE HEARING

(2) WHEN IS THE SELECTION OF TRIAL DATE HEARING HELD?

(3) WHERE IS THE SELECTION OF TRIAL DATE HEARING HELD?

(4) HOW TO SCHEDULE A TRIAL DATE - CALL PRIOR TO THE SET DATE HEARING

(5) HOW TO SCHEDULE A TRIAL DATE - APPEAR AT THE IN-PERSON HEARING

(6) IF APPELLANT FAILS TO APPEAR AT THE SELECTION OF TRIAL DATE HEARING

B. JUVENILE & DOMESTIC RELATIONS DISTRICT COURT - Civil APPEALS

5. APPEALS FROM CIRCUIT COURT to the Virginia Court of Appeals or Supreme Court of Virginia

A. FILE AN APPEAL

B. TRIAL TRANSCRIPTS

6. ATTORNEY REFERRAL

A. NO LEGAL ADVICE FROM COURT PERSONNEL.

B. ATTORNEY REFERRAL.

7. CALENDARS FOR CIRCUIT COURT

A. 2025 REvised comprehensive calendar

B. 2026 COMPREHENSIVE CALENDAR

C. 2026 Monthly Calendar

D. Criminal Local Procedures for Alexandria Circuit Court

8. CELL PHONE/ELECTRONIC DEVICES AND PROHIBITED ITEMS.

9. CHURCH TRUSTEE

10. COMMISSIONERS IN CHANCERY

LIST OF ATTORNEYS WITH PREVIOUS EXPERIENCE OF SERVING AS A COMMIMSSIONER IN CHANCERY IN ALEXANDRIA CIRCUIT COURT.

CONTACT INFORMATION

11. CONTINUANCE REQUESTS FOR CIVIL CASES

All continuance requests

AGREED continuances in civil cases. If all counsel or pro se litigants agree to the continuance request.

CONTESTED continuances. If all counsel or pro se litigants DO NOT agree to the continuance request.

REMOTE MOTIONS DAY

SCHEDULED CONFERENCE CALL 703.746.4123

12. COPIES TO JUDGES' CHAMBERS

JUDGES' CHAMBERS' DROP BOX

CHAMBERS' COPY

13. COURT OF APPEALS OF VIRGINIA - GENERAL INFORMATION

14-A. DIVORCE SECTION - ANNULMENTS

14-B. DIVORCE SECTION - CONTESTED DIVORCE CASES

14-C. DIVORCE SECTION - DOCUMENTS

Acceptance and Waiver

AFFIDAVIT IN LIEU OF ORAL TESTIMONY

ADDENDUM - Privacy Addendum.

Complaint

COPE Parenting Certificate of Attendance (if applicable).

FINAL DECREE (prepared for uncontested divorce cases)

Final Decree (prepared filed after the trial).

Name Change Order.

Notice of Final Hearing

PRIVACY ADDENDUM - See addendum

Property Settlement Agreement

SERVICE DOCUMENT - Proof of Service.

STATEMENTS AND COMPUTATIONS FILED 5 DAYS PRIOR TO Equitable Distribution trial

VS-4 Form.

14-D. DIVORCE SECTION - UNCONTESTED CASE - PRO SE DIVORCE PACKET