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City of Alexandria, VA City of Alexandria, VA
Procurement Division
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Page updated Apr 18, 2012 2:23 PM
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City Contract and Consultant Expenditures

In November 2010, Bruce Johnson, the City's Chief Financial Officer, presented a report to City Council regarding the City's contract and travel and education expenditures. You may view some highlights from that report below or view it in its entirety here. During the FY 2012 Budget process, City staff provided updated information on contract and consultant expenditures to City Council. You can view these and other contract-related memoranda below.

Report Highlights

  • The City spent $45.1 million on contractual services in all operating funds in Fiscal Year 2010 (FY 2010). Contractual services is a category of expenditures that generally includes professional services, such as legal, accounting, and medical services; temporary employees; consulting; and outsourcing of services such as construction, health services, landscaping, and computer support.
  • Nearly half of the City's contract expenditures provide services directly to the community on behalf of the City government. Expenditures identified as providing a direct service to the community comprised $22.0 million, or 48.7 percent, of the City spending on contractors. These expenditures included street repairs by construction contractors; disposal of residential refuse at the Waste-to-Energy plant; landscaping in public spaces; etc.
  • Internal support to the City government comprised $12.5 million, or 27.8 percent, of contractual expenditures. These expenditures included software licenses and maintenance agreements, temporary office support, custodial and security services at City facilities, printing of tax bills and real estate assessment notices, etc.
  • During the December 2009 and February 2010 snow emergencies, the City spent $3.8 million, or 8.5 percent of total contract expenditures, on contractors that provided direct services to the community and internal support to the City.
  • The City-contributed salary supplement for state employees at the Health Department cost $4.1 million, or 9.0 percent of total expenditures. Even though these expenditures are charged to contractual services, they more accurately reflect compensation.
  • The remaining $2.7 million in spending was unclassified as these payments went to the approximately 268 vendors receiving less than $10,000.
  • Contract and travel and education expenditures have steadily decreased in recent years. From FY 2007 to FY 2010, City all funds expenditures on contractors have decreased by $9.1 million, or 16.8 percent. When transit services and snow costs are removed, the City's other contractual expenditures decrease by $12.6 million, or 25.5 percent, over the same period. The amount budgeted for FY 2011 is $2.7 million, or 6.0 percent, less than FY 2010 actual services. With transit and snow expenditures removed, the difference is $0.6 million, or 1.7 percent.

Department by Department Contract Expenditure Summaries -- FY 2010

More detailed information on departmental contract expenditures is provided in the attachments to the full report. Click on any department to view budget information for the fiscal year 2011. Budgets for prior fiscal years and FY 2012 are available via the Office of Management and Budget website.

Department Services to the
Community
Internal Support Other1 Total
Transportation & Environmental Services $6,920,129 $973,835 $230,673 $8,124,637
Transit 5,937,144 23,304 0 5,960,448
Non-Departmental 184,171 838,829 3,822,204 4,845,204
Health 459,730 74,488 4,125,722 4,659,940
Sheriff 3,244,699 114,047 121,066 3,479,812
General Services 996,237 1,339,059 393,402 2,728,698
Finance 0 2,210,127 9,570 2,219,697
MHMRSA 1,103,969 551,756 363,106 2,018,831
Recreation, Parks, & Cultural Activities 1,324,619 188,295 411,560 1,924,474
Fire/Code 388,173 1,200,422 255,312 1,843,907
Human Services 1,017,626 411,777 134,029 1,563,432
ITS 0 1,293,783 9,175 1,302,958
Organization-Wide 0 709,956 0 709,956
Police 0 641,568 142,452 784,020
Planning & Zoning 0 669,840 35,004 704,844
City Attorney 0 480,894 37,001 517,895
Housing 336,132 46,289 62,850 445,271
Human Resources 0 256,145 79,805 335,950
Historic Alexandria 0 67,827 137,085 204,912
Procurement2 0 182,996 9,978 192,974
Real Estate Assessment 0 97,238 27,224 124,462
Clerk of the Courts 0 60,655 44,829 105,484
Registrar 0 30,537 9,269 39,806
Office on Women 0 10,935 27,272 38,207
Circuit Court 0 26,485 4,069 30,554
Court Services Unit 16,660 0 18,366 35,026
Citizen Assistance 31,106 0 1,714 32,820
General District Court 0 19,680 4,076 23,756
Office of Management and Budget 0 20,820 1,973 22,793
Human Services Contributions 21,250 0 200 21,450
Human Rights 0 0 15,561 15,561
City Council 0 0 9,552 9,553
Law Library 0 0 8,569 8,569
Commonwealth Attorney 0 0 5,465 5,465
City Clerk 0 0 4,511 4,511
Other Public Safety 0 0 3,878 3,878
Communications 0 0 3,466 3,466
Emergency Communications3 0 0 2,654 2,654
JDR Court 0 0 2,102 2,102
City Manager's Office 0 0 985 985
Library 0 0 0 0
Total $21,981,645 $12,541,587 $10,575,729 $45,098,961



1. The "Other" category includes expenditures from the December 2009 and February 2010 snow emergencies, the Health Department Pay Supplement for State employees, and payments to vendors receiving less than $10,000.
2. Procurement, which was previously a separate department, has been reincorporated into the Finance Department. The FY 2012 Budget and some prior fiscal year budgets include Procurement under Finance.
3. Emergency Communications is a recently created department, so it does not appear in prior year budgets.

Additional Contract-Related Memoranda

FY 2012 Budget Process

FY 2011 Budget Process

100 N. Pitt Street, Suite 301
Alexandria, Virginia 22314
703.746.4944
FAX: 703.838.6493

Office Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m.