City of Alexandria, VA
The City's Bidder List -- Viewing and Submitting Bids
The City's Bidding Process
The City's Bidder List -- Viewing and Submitting Bid
You may register for the City's bidder list and download solicitations by visiting the eProcure page. A current federal W-9 form must also be on file with the Purchasing Division.
Yes. Before the City awards a contract, though, you will be asked to register with the City's eProcure website and complete a federal W-9 form. Being on the list assures that you will receive announcements automatically of solicitations for which your firm is capable of furnishing goods or services.
Indefinitely, or until you fail to respond to three consecutive solicitations.
No. Formal advertised sealed bids/proposals may not be issued or received by the Purchasing Division through facsimile.
The City's Bidding Process
Some legally independent Alexandria authorities have been granted procurement authority and have their own purchasing offices and procedures. These are as follows:
Normally, the using Department submits a requisition to the Purchasing Division for a specific requirement.
All goods, services, construction and insurance estimated to cost more than $50,000 will be subject to a formal advertised sealed Invitation to Bid or Request for Proposals. Procurements of less than $50,000 in value are handled through telephone or informal written quotes.
City Departments have been delegated authority for small purchases up to $20,000 For purchases under $5,000, a Purchase Card or non-competitive Agency Purchase Order may be used. For purchases between $5,000 and $49,999, three informal (telephone, written or e-mail) quotes are required.
Commodities and services are assigned to Buyer Teams. These assignments are listed in Section XVII, Buying Assignments, in the booklet, "How to do business with the City of Alexandria, Virginia: A Guide for Vendors." This book is also available upon request from the Purchasing Division.
For all goods, services, construction or insurance requirements estimated to cost more than $50,000, the city advertises in the Alexandria Examiner newspaper at least 10 days prior to the due date. These requirements are posted on the Purchasing Division eProcure website.
Telephone quotes are permitted for goods and services estimated to cost less than $50,000. Most telephone quotes are requested by the City’s departments, which have been delegated this authority by the Purchasing Division.
No. All registered bidders are provided with results by mail after an award is made.
Information on requesting public records is available from the Office of the City Attorney. Announcements of contract awards are posted on the eProcure website.
Normally, contracts will be rebid approximately three months prior to expiration of the current contract.
In accordance with the Virginia Code, the City of Alexandria is unable to grant preferences or set-asides.
Bonds are normally not required for projects estimated to cost less than $100,000. The Purchasing Agent, however, may require a bond if he believes it is in the City’s best interests. Bonds may be issued by an approved surety firm, be in the form of a cashier’s check, or, with the prior approval of the City Attorney, be in the form of an irrevocable letter of credit with an approved financial institution.
No, but foreign (out-of-state) corporations must register with the Virginia State Corporation Commission before being awarded a contract.
Obtain a copy of the City of Alexandria Government Telephone Directory from the Office of Citizen Assistance and contact the fiscal offices of the various departments.
Suite 301, 100 North Pitt Street, Alexandria, VA 22314. This is one block west of City Hall near the intersection of King and North Pitt Streets.
The Purchasing Division office is open from 8 a.m. to 5 p.m., Monday through Friday. Please call 703.746.4944 for an appointment to visit with a member of the staff.
From Interstate 95/495, take the U.S. Route 1 North exit to King Street. Turn East on King Street to Fairfax Street. Park in the underground garage on the east side of the City Hall Plaza.