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City of Alexandria, VA City of Alexandria, VA
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Page updated Oct 8, 2015 5:04 PM

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Food Safety Program

The Food Safety Program is the Environmental Health Division's largest program, and it is responsible for conducting plan reviews, complaint investigations and food safety assessments of food service establishments such as restaurants, grocery stores, school kitchens and caterers. 

Telephone: 703.746.4910     
Facsimile: 703.746.4919
Address: 4480 King Street, Alexandria, VA 22302
Office Hours: 8 am to 4:30 pm, Monday-Wednesday and Friday; 1 pm to 4:30 pm, Thursday afternoons.  Our office is closed during state holidays.
eNews Group : For alerts and new updates about this program, subscribe to our Food Safety News for Businesses group.  You can get updates sent to your email, phone, pager, or all three. 


Food Defense

What is food defense?
Food defense means preventing or eliminating the intentional tampering or contamination of food. Tampering or contamination may be biological, chemical, physical, nuclear or radioactive.  Deliberate tampering or contamination of food includes malicious, criminal and terrorist acts.

Why should you be concerned with Food Defense?
You and your employees are the front line in protecting the nation’s food supply.  Everyday thousands of people eat, drink and snack at food establishments in Alexandria.  Retail food establishments like yours have been identified as a potential target for intentional tampering and contamination of food.  An attack on the food supply in Alexandria could cause mass illness and panic and have a huge effect on our economy.

What should you do?
The  FDAUSDA and  Homeland Security have created a number of food defense tools for food establishment operators and employees.  Ensure that all employees are trained in food defense and can identify potential threats to your food supply.  You can start by implementing the Employees FIRST and ALERT initiatives.

Remember, you and your employees should trust your instincts. If something seems suspicious, it probably is.  If You See Something, Say Something!TM 

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Food Protection Manager

To print a summary of this information, click here .

What is a Food Protection Manager? 

A Food Protection Manager, or FPM, is a specially training employee responsible for supervising food safety operations within a restaurant or other permitted food business. Their knowledge can help reduce foodborne illness risk factors (.pdf).  During an inspection, the FPM must demonstrate knowledge (.pdf) of food safety to the inspecting Environmental Health Specialist.

The FPM should be an individual with authority to train, monitor and direct other employees. In restaurants, the FPM is usually a manager, chef, or cook. In a retail business, like a grocery store, the FPM is usually a store or department manager. 

A FPM must have a Northern Virginia FPM card. This card is a photo identification issued by ORS Interactive, Inc., and it is proof that the card holder has passed an accredited food safety exam within the last five years.

How to Obtain a Northern Virginia FPM Card 

  1. RECOMMENDATION: Take a preparation course. This is NOT a requirement, but is highly recommended. Often, an accredited exam is offered upon completion of a preparation course, so contact any one of the vendors below for details.
  2. Take and pass one of the exams accredited by the Conference for Food Protection.  See a list below. You do not have to take your exam through ORS Interactive, Inc; you only need to go to any company that offers an accredited exam. 
  3. Go to ORS Interactive to get your photo id. You should bring proof of passing your exam, the card-processing fee, and anything else ORS Interactive needs. Your picture will be taken and a new card is usually issued that same day. ORS Interactive's contact information is below

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Accredited Exams 

ORS Interactive, Inc.

Contact Information
6066 Leesburg Pike, Suite 200-B
Falls Church, VA 22041

Phone: 703.533.7600
Fax: 703.533.7630

Fee Information
New or Renewal Card Fee: $45.00
CFM Exam Fee:   $70.00
LCFM Exam Fee:   $15.00

Hours of Operation
Monday - Friday, 8 a.m. – 5 p.m.
Saturday, 8 a.m. – 1 p.m.
Closed on all national holidays.

 Local Preparation Courses 

Phone  Company  Language Offering(s) 
800.676.3121 A Better Company for Premier Food Safety   English, Spanish, Korean, Mandarin & Vietnamese

American Food Safety Institute  

English, Spanish, Arabic & Mandarin
540.908.6536 David Robinson,
ServeSafe Instructor & Proctor
703.333.5707 Food Safety and Salud   English & Spanish
703.848.0858  Foodsense, Inc.   English
888.360.8771   (online course, no exam offered) 
703.665.0399  Newport Enterprises   English
703.323.3168  Northern Virginia Community College (NVCC)   English
703.533.7600  ORS Interactive, Inc

Exams: English, Spanish, Korean, Chinese, Vietnamese, Japanese, French, Italian & Arabic

703.909.8831  Red Poppy Catering   English
202.331.5990  Restaurant Association of Metropolitan Washington (RAMW)   Course: English & Spanish
Exams: English, Spanish, Chinese, Japanese, Korean & French Canadian
703.795.0547 Rubert and Associates, LLC  English & Spanish
800.552.2225  Virginia Hospitality & Travel Association   English
801.494.1416 State Food Safety  English & Spanish


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Food Service Employee Health Policy

The purpose of our Food Code is to reduce the spread of foodborne illnesses.  The Food Protection Managers and other employees can do this by understanding their responsibilities for reporting illnesses and prevent potential exposures. The following are guides and example forms food businesses can use too meet our Food Code.

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Alexandria Food Safety Advisory Council

This information is available on a  separate page.

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Food Safety Resources & Training

The Health Department receives numerous requests for information about an array of food safety topics.

  • Detecting Defective Cans
    These  Can Defect Slides (.pdf) can help you determine if a canned food is too badly dented to use.  
  • Cooking for Groups
    The USDA developed this pamphlet, Cooking for Groups (.pdf) - (en español ), to assist volunteers who are serving food to large groups of people.  Additional resources are available from the USDA website .  
  • Demonstration of Knowledge
    All Food Protection Managers are expected to be able to demonstrate their knowledge of food safety to an Environmental Health Specialist while being inspected.  Examples of what a FPM should know are included in this  Demonstration of Knowledge (.pdf) guide.    
  • H1N1 and Restaurants
    Due to the increase of the H1N1 flu virus, the Health Department has prepared this H1N1 and Food Service Pamphlet (.pdf) to advise restaurant owners and managers on the illness.  
  • Handwashing Posters
    All restaurants in the City of Alexandria must post signs at all handwashing sinks in their facility.  These signs are available commercially or this Handwashing Poster can be printed and posted.   
  • Restaurant Take-Out Safety
    Food items prepared in advance for take-out have special food handling concerns.  This Restaurant Take-Out Safety Guide (.pdf) can provide information to safely handle such food.  
  • Food Safety and a Power Outage
    For more information on what to do when the power goes out, see  
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Food Safety Education Month

September is National Food Safety Education Month.  For more information or training materials, visit:

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Notice of Violations (Tickets)

If you or your business was issued a civil penalty for violating our Food Code, see the back of your Notice of Violation (example). It explains your options and next steps. Note that:

  • Civil penalties are paid at 301 King Street. 
  • If you disagree with the violation, you must contact the Health Department within 10 days of the violation.
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Obtain a Health Permit

The Health Department reviews applications for the following:

  • Establishment Health Permits for new and/or existing restaurants, carryouts, groceries, commissaries, cafeterias, or convenience stores, and for food services for hotel/motels, child care facilities, elementary schools, middle schools, high schools, colleges, detention centers / jails, nursing homes, hospitals, group homes, etc. 
  • Temporary Food Permits for temporary or special event food vendors.  The event coordinator must also submit an application where food vendors will be present 
  • Farmers' Market Registration: EH conducts a review for food vendors who want to participate at the Farmers' Markets.   

For more information on these items, please refer back to the Permits webpage. 

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Food Code & Regulations

The City of Alexandria's Food and Food Handling Code can be found in Title 11, Chapter 2 of The Code of the City of Alexandria, Virginia, 1981 as amended at the City Council's webpage:  City Charter and Code .  Environmental Health Specialists (EHS) are utilizing this code for all evaluations and inspections of food establishments within the City.  For information regarding the code, training opportunities, etc., visit our separate web page at

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Food Safety Inspections

View an Inspection Report
All routine inspections of restaurants and mobile food vendors are posted on the web here.  Requests for other inspections can be provided to Virginia residents through a Freedom of Information Act request (FOIA) through the  City Attorney's Office.

What Does EH Inspect? 
The Environmental Health staff performs evaluations and inspections of food service establishments that the EH Division permits. These facilities include restaurants, bakeries, caterers, commissaries, public and private school kitchens, delicatessens, mobile food vendors, nursing homes, hospitals, festivals and grocery stores.  EH Division does not inspect facilities that it does not permit, unless that inspection is conducted as a courtesy for another agency (ig. USDA, Social Services, etc.).  When conducting inspections, the Health Department evaluates an establishment according to the current  Food Code.

Inspection Types & Frequencies
The Environmental Health field staff conduct several types of inspections, including: Routine, Risk Assessment, Training, Complaint, Follow-up, Courtesy, and Pre-opening.  With the exception of the pre-opening and training inspections, all environmental health inspections are unannounced.  Complaint and follow-up inspections occur on an as-needed basis, and routine inspections can occur from 1 to 5 times per year, depending on the risk posed by the food prepared and served (the higher the risk of a food borne illness = the higher the frequency of inspection).  Pre-opening inspections occur by appointment only, and only when a food facility prepares to open for the for the first time, after construction or renovation, or before a seasonal facility anticipates re-opening for the spring season.  

Other Related Links: 

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Smoking Legislation

On December 1, 2009, the  Virginia Indoor Clean Air Act (.pdf) established a statewide ban on smoking in restaurants in Virginia.  Certain restaurants may obtain approval from the Health Department to allow smoking in certain sections in their facility, so long as they can meet the exemption(s) listed in Article 2 of the Virginia Indoor Clean Air Act.  For example, one exemption requires that the restaurant be constructed in such a manner that the areas where smoking may be permitted is structurally separated from the portion of the restaurant in which smoking is prohibited and such areas are separately vented. 

In Alexandria, when a restaurant qualifies for a Virginia Indoor Clean Air Act exemption (like the 'structurally separated and separately vented' exemption), the Health Department issues a notice (poster) outlining: 1) which exemption the facility has met, 2) the description of the area that the notice refers to, and, 3) a city reference number that our office can refer to during any subsequent investigation.  We encourage all Alexandria patrons who observe smoking in a restaurant to ask to see the Health Department's notice (if it is not visible) and to speak candidly with the restaurant owner or manager about the new rules before making a complaint with the Health Department. 

Restaurant operators and owners who are looking for more specific guidance on the Virginia Indoor Clean Air Act should review the materials below or refer back to the EH Division's  main page and see our Respiratory Health Section. 

Finally, restaurants in the City of Alexandria must continue to comply with the smoking prohibitions specified in Title 11, Chapter 10 of the Code of the City of Alexandria (.pdf). This section of the City Code outlines requirements for the ratio of smoking to non-smoking seats in a restaurant, and has not changed with the addition of the Virginia Indoor Clean Air Act.

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