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This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.
E-mail addresses and telephone numbers have been redacted to protect the privacy of residents and of City staff whose home and mobile phone numbers were included on the communications. To contact City officials or staff, please use the links on the left side of this page, or Contact Us.
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Fw: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
- To: Cameron Hall
- Subject: Fw: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
- From: James Lynch/Alex
- Date: 27 May 2008 12:49:35
- Bcc:
- Cc:
----- Forwarded by James
Lynch/Alex on 05/27/2008 12:49 PM -----
| Adam Thiel/Alex
05/16/2008 12:16 AM
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To
| "Michele Evans" < >,
"James Lynch" < >
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cc
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Subject
| Fw: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment List |
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Michele:
Do you have any insight on which path
to follow?
Jim is bringing everyone together tomorrow,
including George McAndrews.
Thanks!
Adam
----- Original Message
-----
From: Ignacio Pessoa
Sent: 05/15/2008 03:37 PM EDT
To: George McAndrews; Adam Thiel
Subject: Re: Fw: RE: Detailed
Alexandria FD Ethanol Fire/Spill Response Equipment List
There are two approaches to this. Routine
gifts get accepted by council as part of the monthly financial report from
Finance/OMB. There is a listing of gifts to the City, which have
already been received, and which council accepts pro forma in approving
the report. Bruce and/or Laura will have more info on the process.
Noteworthy gifts are docketed as for
acceptance by Council as a separate item, but there is usually no resolution,
only a motion to approve the manager's recommendation to accept the gift.
It's up to you and the CMO to decide
which path to take, so I'd check with Michele.
| George McAndrews/Alex
05/15/2008 02:40 PM
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To
| Adam Thiel/Alex@Alex
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cc
| Ignacio Pessoa/Alex@Alex
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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The City Charter [Section 2.02(e)] authorizes
the City to accept "gifts, donations, ... or grants from any source."
I believe that the usual procedure is
for this office to prepare a city council resolution that authorizes the
city manager to do whatever is necessary to accept the gift. I see
no reason why this cannot be done now, as opposed to being done after all
of the items are actually acquired by NS and ready for delivery. It
could probably be docketed for one of the June meetings.
I will cc Ignacio on this email, asking
him if we can docket the resolution for one of the June meetings.
George McAndrews
Office of the City Attorney
301 King Street
Suite 1300
Alexandria, Virginia 22314
xxx-xxx-xxxx
xxx-xxx-xxxx (fax)
| Adam Thiel/Alex
05/15/2008 02:19 AM
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To
| James Lynch/Alex@Alex
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cc
| George McAndrews/Alex@Alex, Michele
Evans/Alex@Alex, Steve Gordon/Alex@Alex, Bruce Johnson/Alex@Alex, John
North/Alex@Alex
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Subject
| Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment List |
|
Jim:
(One of) the next step(s) with this deal is securing the enumerated equipment/supplies/training.
I'm not sure how we will accept/operationalize Norfolk Southern's donation
of equipment/supplies, but I know we need to make it happen ASAP, so I've
copied several folks on this email who might have the answer(s).
Please work with Chief North, NS, George McAndrews, and (anyone else?)
to make sure we identify any issues/concerns that need to be addressed.
Thanks!
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail: 
-----Forwarded by Adam
Thiel/Alex on 05/15/2008 02:12AM -----
To: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
From: Adam Thiel/Alex
Date: 05/15/2008 02:09AM
cc:  ,  , Byron Andrews
III < >, "Webb, Mike" <xxxxxxxx@xxxx.xxx>,
"Edwards, John, V" <xxxxxxxx@xxxx.xxx>, "Jordan,
A. Gayle" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>,
"Wingo, William B." <xxxxxxxx@xxxx.xxx>, "Chapman,
Robin C." <xxxxxxxx@xxxx.xxx>, "Reiner, James E."
<xxxxxxxx@xxxx.xxx>, Michele Evans/Alex@Alex, Jim Hartmann/Alex@Alex,
Tony Castrilli/Alex@Alex, Ignacio Pessoa/Alex@Alex, Steve Mason/Alex@Alex,
George McAndrews/Alex@Alex, James Lynch/Alex@Alex, Cameron Hall/Alex@Alex,
Rich Baier/Alex@Alex
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
Doug, et al.:
We appreciate your positive response and look forward to working with NS
to secure the listed items as soon as possible.
We will provide (via email) a copy of the City Manager's memo to City Council
upon its release (expected later this morning).
Also, we will provide the date/time/location for the initial community
meeting, to discuss the ethanol transloading facility/operation, as soon
as it is determined (anticipated for next week). The City's expectation
for said meeting is that the NS representative(s) will take the lead on
presenting an overview of the facility/operation/safety characteristics;
City staff (including the Fire Chief and Emergency Management Director)
will be present to address relevant questions and discuss our partnership
with NS to protect the facility/community.
Finally, the City's present understanding is that NS (and/or the trucking
company/companies loading ethanol at the facility) will secure the haul
permits required by City ordinance without delay.
Thanks again and please feel free to call/email with any additional questions
or concerns.
Best regards,
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 11:27PM
cc: , Byron Andrews III <>,
"Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John,
V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>,
Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B."
<xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>,
"Reiner, James E." <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
Adam Thiel
As a follow up to our conference
call on May 9, 2008, Norfolk Southern has reviewed the attached list of
Ethanol Fire/Spill Response Equipment and Supplies provided by the Alex
andria Fire Department. In summary this list includes:
Dedicated F450 Tow Vehicle with
utility body
Foam Trailer with two loaded
330 gallon totes
Set of Foam Nozzle/ Eductors
Monitoring/Spill Control Equipment
Because neither Alex andria
nor any of the surrounding mutual aid jurisdictions have this equipment,
we plan to contribute these as well as the 1,640 gallons of AR-AFFF foam
on hand at the Norfolk Southern ethanol transloading facility to the Alex
andria Fire Department for general purpose use. Further, we recognize
some efficiencies could be gained by storing some of these items at the
Norfolk Southern site, and would offer that to you at no cost. If
the Alex :PersonNameandria Fire Department chooses to store any equipment
and/or foam at the facility site, such storage would be at :CityAlex andria
’s risk; we will not provide any security beyond what we actually provide
to the facility itself. In the highly unlikely event that the equipment
is used to respond to an incident at the Norfolk :City Southern ethanol
transload facility, :CityNorfolk Southern would replace any used foam.
In addition, we understand your desire to train Alex andria fire
fighters in dealing with railroad emergencies of all kinds. We would
be pleased to sponsor one attendee per year at the Transportation Technology
Center, Inc. (“TTCI”) Emergency Response Training Center.
Norfolk Southern continues to
value the relationship we have developed with the Alex andria Fire Department.
We believe that what we have offered, together with the design/build
of the facility itself, constitutes a very strong commitment to ensuring
adequate fire and spill protection. We look forward to continuing
to work with you to provide fact based information to the community.
Douglas P. McNeil
Director Government & Distribution
Services
Norfolk Southern
Corporation
Three Commercial Place
Norfolk ,
VA 23510
xxx-xxx-xxxx
From:
[mailto:]
Sent: Wednesday, May 14, 2008 5:07 PM
To: McNeil, Doug
Cc: ; ; Webb,
Mike
Subject: RE: Detailed :CityAlex andria FD Ethanol Fire/Spill Response
Equipment List
Doug/Mike:
Appreciate the correction.
We look forward to your affirmative response on these items so we can include
a reference to such in tomorrow morning's memo to Council.
Thanks!
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alex andria Fire Department
900 Second Street
Alex andria , VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 04:59PM
cc: , " Webb, Mike " <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alex andria FD Ethanol Fire/Spill Response Equipment
List
There was an error in the totals in your spreadsheet which we corrected
(attached). Total now comes to $116,521.
Doug
-----Original Message-----
From: [ ]
Sent: Wednesday, May 14, 2008 1:55 PM
To: Webb, Mike
Cc: McNeil, Doug;
Subject:
Mr. Webb,
As requested during our phone conversation I have compiled the proposed
list of response equipment needed and provided specifications and
pricing.
The pricing, where applicable is based on current contract pricing
and/or
state contract pricing. I only addressed equipment needs, I will leave
training requirements and needs for you and Chief Thiel to address at a
later date. If after reviewing, you have any questions please contact me
on
my cell phone or e-mail and I will get right back to you.
Thank you for your support, I look forward to your reply and our moving
forward with this initiative.
John
(See attached file: ETHANOL
RESPONSE
EQUIPMENT.xls)
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx
Attachment:
ETHANOL RESPONSE EQUIPMENT.XLS
Description: MS-Excel spreadsheet
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