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This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.
E-mail addresses and telephone numbers have been redacted to protect the privacy of residents and of City staff whose home and mobile phone numbers were included on the communications. To contact City officials or staff, please use the links on the left side of this page, or Contact Us.
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Fw: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
- To: Ray Welch; Steve Gordon
- Subject: Fw: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
- From: James Lynch/Alex
- Date: 15 May 2008 16:48:44
- Bcc:
- Cc: Virginia Lester; John North;
Ray and Steve,
Good afternoon. We haven't met
as yet but I am (since late February 2008), the Administrative Services
Division Chief of the Fire Department. Virginia Lester (our Fiscal
Officer) and I would like to meet with you tomorrow morning (at your offices)
around 10:00 (assuming your availability). The topic is the purchase
by Norfolk-Southern of approximately $116,000 of equipment for the Fire
Department pertaining to the ethanol transfer facility operated by Norfolk-Southern
within City boundaries. The issue is how best do we undertake this exercise.
We have identified two options:
- Establish a Special Revenue Account,
similar to that used by Code for the Potomac Yards project, in which Fire
purchases all equipment and then we bill Norfolk-Southern; or,
- Fire arranges for all equipment with
vendors via a letter or memo; states that the invoice goes to Norfolk-Southern;
Fire sends Norfolk-Southern the equipment order and the name of vendor
contact; and Norfolk-Southern pays.
Below are a series of e-mails on the
topic. Please note the last e-mail from the City Manager in which he directs
an expeditious resolution of this equipment buy.
I have also attached the list of equipment
to be purchased on behalf of the City/Fire Department using Norfolk-Southern
funds.
Looking forward to discussing this with
you tomorrow. Please call me at 706-3940, x213, if you have any questions.
Thanks
Jim Lynch
----- Forwarded by James
Lynch/Alex on 05/15/2008 04:26 PM -----
| Jim Hartmann/Alex
05/15/2008 03:14 PM
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To
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cc
| Adam Thiel/Alex@Alex, James Lynch/Alex@Alex,
John North/Alex@Alex, Steve Gordon/Alex@Alex
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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Okay. But this needs top priority. Lets
get a good handle on the lead time asap. I need to know when we will have
the equipment in place ( and don't tell me we are going to paint the truck).Can
we assess availability by tomorrow?
Jim Hartmann
Alexandria City Manager
xxx-xxx-xxxx
| Michele Evans/Alex
05/15/2008 03:07 PM
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To
| John North/Alex@Alex
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cc
| Adam Thiel/Alex@Alex, James Lynch/Alex@Alex,
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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Thanks John.
This sounds like a good plan. We
need to move ahead quickly after that, since we need the equipment to be
able to respond. (I am stating the obvious, I guess).
Michele
| John North/Alex
05/15/2008 02:29 PM
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To
| Michele Evans/Alex@Alex
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cc
| Adam Thiel/Alex@Alex, James Lynch/Alex@Alex
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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Ms.Evans,
I just spoke with Mr. McNeil with NS,
the plan is, if you approve, we will do the ordering and have NS invoiced
directly. Mr. McNeil is going to run this by his fiscal staff but sees
no problem. I told Mr. McNeil we will not begin until Monday allowing him
to do a final check on his end, and allow me to check and get approval
on this end.
thanks
John
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx
| Michele Evans/Alex
05/15/2008 01:45 PM
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To
| John North/Alex@Alex
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cc
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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Good idea
Thanks
Michele
----- Original Message
-----
From: John North
Sent: 05/15/2008 01:34 PM EDT
To: Michele Evans; Steve Gordon
Subject: Re: Fw: RE: Detailed
Alexandria FD Ethanol Fire/Spill Response Equipment List
I will call NC and see if I can get
an answer. John
----- Original Message
-----
From: Michele Evans
Sent: 05/15/2008 01:27 PM EDT
To: Steve Gordon
Cc: John North
Subject: Re: Fw: RE: Detailed
Alexandria FD Ethanol Fire/Spill Response Equipment List
Thanks
Steve
We are still trying to figure out if
we are buying things or if nsc is
John
Can you clarify?
Michele
----- Original Message
-----
From: Steve Gordon
Sent: 05/15/2008 10:16 AM EDT
To: Michele Evans
Cc: Adam Thiel; Bruce Johnson;
George McAndrews; James Lynch; Jim Hartmann; John North
Subject: Re: Fw: RE: Detailed
Alexandria FD Ethanol Fire/Spill Response Equipment List
Michele,
We'll do what we need to do to make
this happen asap.
Steve
Stephen B. Gordon, CPPO, FNIGP, Ph.D.
Director of Procurement
City of Alexandria, Virginia
Telephone: xxx-xxx-xxxx
FAX: xxx-xxx-xxxx
| Michele Evans/Alex
05/15/2008 09:23 AM
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To
| xxxxxxxx@xxxx.xxx
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cc
| Bruce Johnson/Alex@Alex, George McAndrews/Alex@Alex,
James Lynch/Alex@Alex, John North/Alex@Alex, Steve Gordon/Alex@Alex,
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Subject
| Re: Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment ListLink |
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Folks,
If the City is acquiring the fire protection
equipment and supplies, they would be considered an emergency purchase.
The reason is we have no ability to provide fire protection at and
around the Norfolk Southern operation in the west end without these things.
We need them immediately.
Steve, if you need more in the way of
justification for this let us know.
thanks
Michele
| Adam Thiel/Alex
05/15/2008 02:19 AM
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To
| James Lynch/Alex@Alex
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cc
| George McAndrews/Alex@Alex, Michele
Evans/Alex@Alex, Steve Gordon/Alex@Alex, Bruce Johnson/Alex@Alex, John
North/Alex@Alex
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Subject
| Fw: RE: Detailed Alexandria FD Ethanol
Fire/Spill Response Equipment List |
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Jim:
(One of) the next step(s) with this deal is securing the enumerated equipment/supplies/training.
I'm not sure how we will accept/operationalize Norfolk Southern's donation
of equipment/supplies, but I know we need to make it happen ASAP, so I've
copied several folks on this email who might have the answer(s).
Please work with Chief North, NS, George McAndrews, and (anyone else?)
to make sure we identify any issues/concerns that need to be addressed.
Thanks!
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----Forwarded by Adam
Thiel/Alex on 05/15/2008 02:12AM -----
To: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
From: Adam Thiel/Alex
Date: 05/15/2008 02:09AM
cc:  ,  , Byron Andrews
III < >, "Webb, Mike" <xxxxxxxx@xxxx.xxx>,
"Edwards, John, V" <xxxxxxxx@xxxx.xxx>, "Jordan,
A. Gayle" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>,
"Wingo, William B." <xxxxxxxx@xxxx.xxx>, "Chapman,
Robin C." <xxxxxxxx@xxxx.xxx>, "Reiner, James E."
<xxxxxxxx@xxxx.xxx>, Michele Evans/Alex@Alex, Jim Hartmann/Alex@Alex,
Tony Castrilli/Alex@Alex, Ignacio Pessoa/Alex@Alex, Steve Mason/Alex@Alex,
George McAndrews/Alex@Alex, James Lynch/Alex@Alex, Cameron Hall/Alex@Alex,
Rich Baier/Alex@Alex
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
Doug, et al.:
We appreciate your positive response and look forward to working with NS
to secure the listed items as soon as possible.
We will provide (via email) a copy of the City Manager's memo to City Council
upon its release (expected later this morning).
Also, we will provide the date/time/location for the initial community
meeting, to discuss the ethanol transloading facility/operation, as soon
as it is determined (anticipated for next week). The City's expectation
for said meeting is that the NS representative(s) will take the lead on
presenting an overview of the facility/operation/safety characteristics;
City staff (including the Fire Chief and Emergency Management Director)
will be present to address relevant questions and discuss our partnership
with NS to protect the facility/community.
Finally, the City's present understanding is that NS (and/or the trucking
company/companies loading ethanol at the facility) will secure the haul
permits required by City ordinance without delay.
Thanks again and please feel free to call/email with any additional questions
or concerns.
Best regards,
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 11:27PM
cc: , Byron Andrews III <>,
"Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John,
V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>,
Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B."
<xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>,
"Reiner, James E." <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
Adam Thiel
As a follow up to our conference
call on May 9, 2008, Norfolk Southern has reviewed the attached list of
Ethanol Fire/Spill Response Equipment and Supplies provided by the Alex
andria Fire Department. In summary this list includes:
Dedicated F450 Tow Vehicle with
utility body
Foam Trailer with two loaded
330 gallon totes
Set of Foam Nozzle/ Eductors
Monitoring/Spill Control Equipment
Because neither Alex andria
nor any of the surrounding mutual aid jurisdictions have this equipment,
we plan to contribute these as well as the 1,640 gallons of AR-AFFF foam
on hand at the Norfolk Southern ethanol transloading facility to the Alex
andria Fire Department for general purpose use. Further, we recognize
some efficiencies could be gained by storing some of these items at the
Norfolk Southern site, and would offer that to you at no cost. If
the Alex :PersonNameandria Fire Department chooses to store any equipment
and/or foam at the facility site, such storage would be at :CityAlex andria
’s risk; we will not provide any security beyond what we actually provide
to the facility itself. In the highly unlikely event that the equipment
is used to respond to an incident at the Norfolk :City Southern ethanol
transload facility, :CityNorfolk Southern would replace any used foam.
In addition, we understand your desire to train Alex andria fire
fighters in dealing with railroad emergencies of all kinds. We would
be pleased to sponsor one attendee per year at the Transportation Technology
Center, Inc. (“TTCI”) Emergency Response Training Center.
Norfolk Southern continues to
value the relationship we have developed with the Alex andria Fire Department.
We believe that what we have offered, together with the design/build
of the facility itself, constitutes a very strong commitment to ensuring
adequate fire and spill protection. We look forward to continuing
to work with you to provide fact based information to the community.
Douglas P. McNeil
Director Government & Distribution
Services
Norfolk Southern
Corporation
Three Commercial Place
Norfolk ,
VA 23510
xxx-xxx-xxxx
From:
[mailto:]
Sent: Wednesday, May 14, 2008 5:07 PM
To: McNeil, Doug
Cc: ; ; Webb,
Mike
Subject: RE: Detailed :CityAlex andria FD Ethanol Fire/Spill Response
Equipment List
Doug/Mike:
Appreciate the correction.
We look forward to your affirmative response on these items so we can include
a reference to such in tomorrow morning's memo to Council.
Thanks!
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alex andria Fire Department
900 Second Street
Alex andria , VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 04:59PM
cc: , " Webb, Mike " <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alex andria FD Ethanol Fire/Spill Response Equipment
List
There was an error in the totals in your spreadsheet which we corrected
(attached). Total now comes to $116,521.
Doug
-----Original Message-----
From: [ ]
Sent: Wednesday, May 14, 2008 1:55 PM
To: Webb, Mike
Cc: McNeil, Doug;
Subject:
Mr. Webb,
As requested during our phone conversation I have compiled the proposed
list of response equipment needed and provided specifications and
pricing.
The pricing, where applicable is based on current contract pricing
and/or
state contract pricing. I only addressed equipment needs, I will leave
training requirements and needs for you and Chief Thiel to address at a
later date. If after reviewing, you have any questions please contact me
on
my cell phone or e-mail and I will get right back to you.
Thank you for your support, I look forward to your reply and our moving
forward with this initiative.
John
(See attached file: ETHANOL
RESPONSE
EQUIPMENT.xls)
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx
[attachment "ETHANOL RESPONSE EQUIPMENT.XLS"
deleted by Michele Evans/Alex]
Attachment:
08 ETHANOL RESPONSE EQUIPMENT 5-14-08.XLS
Description: MS-Excel spreadsheet
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