City of Alexandria, Virginia | Norfolk Southern Ethanol Transloading Facility Information - RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List

Tony:

Rob Chapman says you believe NS is supposed to set up the community meeting. The official letter from the City Manager said the City had encouraged NS to meet with the community and Steve Mason’s E-mail to the community says, “We have encouraged Norfolk Southern Corporation to hold a community meeting on this issue in the near future, and you will be notified of when the meeting is scheduled.” We came away from our conference call on May 9 assuming the city would organize this based on facility and city official’s availability (as stated in Adam Thiel’s E-mail below). Please work with Rob Chapman to coordinate the time and place. I noted in one of the community complaints we received that there is an HOA meeting for Summer’s Grove on June 2.

Doug McNeil

Director Government & Distribution Services

xxx-xxx-xxxx

From: text converted to image to prevent junkmail harvesting [mailto:]
Sent: Thursday, May 15, 2008 2:09 AM
To: McNeil, Doug
Cc: ; ; Byron Andrews III; Webb, Mike; Edwards, John, V; Jordan, A. Gayle; Lawson David; Wingo, William B.; Chapman, Robin C.; Reiner, James E.; ; ; ; ; ; ; ; ;
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
Importance: High

Doug, et al.:

We appreciate your positive response and look forward to working with NS to secure the listed items as soon as possible.

We will provide (via email) a copy of the City Manager's memo to City Council upon its release (expected later this morning).

Also, we will provide the date/time/location for the initial community meeting, to discuss the ethanol transloading facility/operation, as soon as it is determined (anticipated for next week). The City's expectation for said meeting is that the NS representative(s) will take the lead on presenting an overview of the facility/operation/safety characteristics; City staff (including the Fire Chief and Emergency Management Director) will be present to address relevant questions and discuss our partnership with NS to protect the facility/community.

Finally, the City's present understanding is that NS (and/or the trucking company/companies loading ethanol at the facility) will secure the haul permits required by City ordinance without delay.

Thanks again and please feel free to call/email with any additional questions or concerns.

Best regards,

Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail: text converted to image to prevent junkmail harvesting

-----"McNeil, Doug" <xxxxxxxx@xxxx.xxx> wrote: -----

To: text converted to image to prevent junkmail harvesting
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 11:27PM
cc: , Byron Andrews III <>, "Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John, V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B." <xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>, "Reiner, James E." <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List

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Adam Thiel

As a follow up to our conference call on May 9, 2008, Norfolk Southern has reviewed the attached list of Ethanol Fire/Spill Response Equipment and Supplies provided by the Alex andria Fire Department. In summary this list includes:

Dedicated F450 Tow Vehicle with utility body

Foam Trailer with two loaded 330 gallon totes

Set of Foam Nozzle/ Eductors

Monitoring/Spill Control Equipment

Because neither Alex andria nor any of the surrounding mutual aid jurisdictions have this equipment, we plan to contribute these as well as the 1,640 gallons of AR-AFFF foam on hand at the Norfolk Southern ethanol transloading facility to the Alex andria Fire Department for general purpose use. Further, we recognize some efficiencies could be gained by storing some of these items at the Norfolk Southern site, and would offer that to you at no cost. If the Alex :PersonNameandria Fire Department chooses to store any equipment and/or foam at the facility site, such storage would be at :CityAlex andria ’s risk; we will not provide any security beyond what we actually provide to the facility itself. In the highly unlikely event that the equipment is used to respond to an incident at the Norfolk :City Southern ethanol transload facility, :CityNorfolk Southern would replace any used foam. In addition, we understand your desire to train Alex andria fire fighters in dealing with railroad emergencies of all kinds. We would be pleased to sponsor one attendee per year at the Transportation Technology Center, Inc. (“TTCI”) Emergency Response Training Center.

Norfolk Southern continues to value the relationship we have developed with the Alex andria Fire Department. We believe that what we have offered, together with the design/build of the facility itself, constitutes a very strong commitment to ensuring adequate fire and spill protection. We look forward to continuing to work with you to provide fact based information to the community.

Douglas P. McNeil

Director Government & Distribution Services

Norfolk Southern Corporation

Three Commercial Place

Norfolk , VA 23510

xxx-xxx-xxxx

From: text converted to image to prevent junkmail harvesting [mailto:]
Sent: Wednesday, May 14, 2008 5:07 PM
To: McNeil, Doug
Cc: ; ; Webb, Mike
Subject: RE: Detailed :CityAlex andria FD Ethanol Fire/Spill Response Equipment List

Doug/Mike:

Appreciate the correction.

We look forward to your affirmative response on these items so we can include a reference to such in tomorrow morning's memo to Council.

Thanks!

Adam
____________________________________
Adam K. Thiel
Fire Chief
Alex andria Fire Department
900 Second Street
Alex andria , VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail: text converted to image to prevent junkmail harvesting

-----"McNeil, Doug" <xxxxxxxx@xxxx.xxx> wrote: -----

To: text converted to image to prevent junkmail harvesting
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 04:59PM
cc: , " Webb, Mike " <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alex andria FD Ethanol Fire/Spill Response Equipment List

There was an error in the totals in your spreadsheet which we corrected
(attached). Total now comes to $116,521.

Doug

-----Original Message-----
From: text converted to image to prevent junkmail harvesting [ ]
Sent: Wednesday, May 14, 2008 1:55 PM
To: Webb, Mike
Cc: McNeil, Doug;
Subject:

Mr. Webb,
As requested during our phone conversation I have compiled the proposed
list of response equipment needed and provided specifications and
pricing.
The pricing, where applicable is based on current contract pricing
and/or
state contract pricing. I only addressed equipment needs, I will leave
training requirements and needs for you and Chief Thiel to address at a
later date. If after reviewing, you have any questions please contact me
on
my cell phone or e-mail and I will get right back to you.

Thank you for your support, I look forward to your reply and our moving
forward with this initiative.

John
(See attached file: ETHANOL RESPONSE
EQUIPMENT.xls)
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx