The City of Alexandria's
Office of the Arts administers the City's Art Grants in partnership
with the Alexandria Commission for the Arts. Organizations and individuals are invited to apply for an arts grant. Funding of grants is awarded through a competitive
grant evaluation process.
The City of Alexandria
seeks to meet the following goals through the Arts Grants:
- To strengthen
Alexandria's creative capacity by providing its residents with diverse
opportunities to meaningfully engage with the arts;
- To improve the capacity and stability of Alexandria-based arts organizations to create, perform, and present works of artistic excellence and innovation through organizational support and program funding;
- To create a vibrant urban environment by supporting diverse individual artists, organizations, and other entities in the creation, performance, and presentation of high-quality works of art across the City of Alexandria.
Eligibility Requirements—Please Review Before You Begin the Application
for nonprofit arts organizations and individual artist(s) are outlined here.
employees, or volunteers (defined as any agency under the direct control of an
elected official, or which reports directly to the City Manager), may not apply
for an Arts Grant; they may only play a supportive role in a program proposed
by an organization or group.
How to Apply:
The online grants portal
will be live on the first Monday after January 1st. Online applications must be submitted by the last Friday in February; mailed or hand delivered applications will not be accepted. There will be no exceptions
to this policy.
On-line Grant Application Forms and Instructions:
APPLICATION FOR OPERATING SUPPORT-ORGANIZATIONS
accepted from 501(c) 3 nonprofit arts organizations.
Grants made through this category are up to $12,500 and shall not exceed 20% of
the "cash" operating budget; a cash match 1:1 is required.
Organizations may only apply for one grant (Operating Support or Program
Operating Support grants provide unrestricted operating funds for
Alexandria-based nonprofit arts organizations’ regular programming activities
and administration. Applications are accepted from nonprofit 501(c) 3
organizations who demonstrate artistic excellence in in presenting artistic and
cultural programs that include: music, dance, literature, theatre, the visual
arts, and/or combinations thereof.
Request Link for Operating Support Grant application here
APPLICATION FOR PROGRAM SUPPORT-ORGANIZATIONS
accepted from 501(c) 3 nonprofit arts organizations.
Grants made through this category are up to $7,500 and shall not exceed 50% of
total program budget; a cash match 1:1 is required.
Organizations may apply
for only one grant (Operating Support or Program Support).
Program grants support an ongoing or short-term arts program performed or
presented in the City of Alexandria to substantially engage or benefit the
residents of the City of Alexandria. Applications are accepted from
501(c) 3 nonprofit arts organizations who demonstrate artistic excellence in
presenting artistic and cultural programs that include: music, dance,
literature, theatre, the visual arts, and/or combinations thereof.
Request Link for Program Grant application here
APPLICATION FOR SPECIAL OPPORTUNITY GRANTS
Applications are accepted
from individual artists and artists' teams to encourage innovative,
thought-provoking projects that engage residents and visitors in Alexandria's
public spaces. Grants made through this category are up to $2,500 and
there is no cash match required.
Request Link for Special Opportunity Grant application here
NOTE: To save time and minimize errors, applicants are urged to review the
preview application and budget forms before completing the online submission
form. Applicants should consider using a word processing program to compose
their responses to grant questions and when ready, cut and paste the drafted
responses into the online application form.
Applicant Funding and Reporting Responsibilities:
APPLICANTS MUST SECURE A CASH MATCH AT A DOLLAR TO DOLLAR (1:1) RATIO
A 501(c) 3 nonprofit
arts organization is awarded $5,000 from the City of Alexandria for a programt
that is estimated to cost $12,000. The program now has $10,000 in
funding—$5,000 from the City and $5,000 that must be raised by the organization
as a "match." Acceptable "match" funds may include but are not limited to
The arts organization
must indicate on the final report how it raised the "match" of $5,000
and the sources of the funds, i.e., $2,000 from ticket sales and $3,000 from
donations from individuals.
No in-kind donations of
volunteer time, goods, or services can be applied towards the match. The cash
match must be met prior to submitting a Final Report, but no later than June 12, 2017. Other funding from the City of
Alexandria such as, but not limited to, 1) the Marketing Fund, 2)
Alexandria City Public Schools and 3) other City Departments, cannot
be used for the cash match.
ALL GRANTEES ALSO HAVE THE FOLLOWING RESPONSIBILITIES:
• THE GRANT CONTRACT: The approved application form represents an
agreement between the City of Alexandria and the applicant. The applicant will
comply with all conditions set forth in the application form and any other documents
furnished to the applicant related to the grant. Every recipient of a grant is
required to respond in a timely manner to all requests for information required
by the Office of the Arts and the Alexandria Commission for the Arts. Two
signatures will be required for the application and certification forms,
preferably from the board treasurer and president.
• CONDUCT OF THE GRANT
SUPPORTED ACTIVITY: Activities that receive
financial support from the City of Alexandria shall take place within the
fiscal year for which the grant was awarded, unless otherwise approved by the
Office of the Arts and the Alexandria Commission for the Arts.
• ACKNOWLEDGMENT: All grant recipients are required to credit the
Commission and the City of Alexandria and use their logos when appropriate, for
its support in all appropriate printed public relations materials relating to
activities supported by the Commission.
• LETTERS TO CITY
COUNCIL: Applicants are required
to write their City Council to invite them to the funded program(s) or to thank
them for appropriating grant funds. The letter should provide information about
how grant funds were used to support your organization or program, and the
community impact of the event. A copy of all letters to City Council must
be included in the final report.
• PARTICIPATION IN
LOCAL, REGIONAL, AND NATIONAL ARTS STUDIES: During the grant period, the Office of the Arts
may request grantees to participate in local, regional, or national arts
studies. The studies may be related to, but are not limited to: audience
spending, organization management, or facility usage. Grantees are required to
assist the Office of the Arts by completing these studies.
• FINAL REPORTS: At the completion of the project a Final Report
is required. Grant recipients must submit a final report 30 days after the
completion of the project/activities, but no later than June 12, 2017. If an applicant fails to complete a satisfactory final
report form or has an outstanding final report form or issue from a
previously-awarded grant, the applicant will not receive a grant for the next
grant cycle, even if the Arts Commission
awarded the grant.
Additional Requirements for All Grantees:
The City has a
performance management system called Results Alexandria. Results Alexandria
includes changes to how the City aligns strategic planning, budget, human
resources, performance data monitoring, and more.
All grantees must submit program performance information as part of their
request for funding in Fiscal Year 2017, and an articulation of how they
advance the goals of the City. This requirement is identified in the
"Public Benefit to the City of Alexandria" of the grant application.
Below is the link to the City Manager's Performance Plan for implementation of
the City's Strategic Plan: http://alexandriava.gov/uploadedFiles/performance/CityManagersPerformancePlanFY14-16.pdf
information can be found in the letter from the Office of Management and Budget
to All City of Alexandria Arts Grant Applicants.
The City has developed a performance management system called Results Alexandria. Results Alexandria includes changes to how the City aligns strategic planning, budget, human resources, performance data monitoring, and more.
The Grant Process:
Application Submission: The grant application is the document upon
which recommendations and decisions to award financial support will be made.
The application consists of: 1) a completed application form, with appropriate
attachments, signed by a representative of the organization/individual
authorized to act on behalf of the applicant; 2) work samples and documentation
of previous arts activities. The completed application must be completed within
the grants portal by the stated due date above. Late or
"hard-copy" submissions will not be accepted. No exceptions.
Staff Review: Office of the Arts staff reviews each
application for completeness and eligibility. The Office of the Arts staff then
prepares all eligible applications for review by the Alexandria Commission for
Grants Task Force: A Grants Task Force—comprised of Arts
Commissioners, artists, community members, and patrons—review all relevant
applications submitted for review by the Office of the Arts and completes a
standardized scoring sheet for each application. The Grants Task Force will
meet to discuss and finalize their recommendation for funding consideration.
This meeting will be open to the public. Applicants are invited, but are not
required to attend the Grants Task Force meeting. The Office of the Arts staff
facilitates the Grants Task Force meeting.
Funding Guidance: The Grants Task Force does not provide a funding allocation, but rather
scores each application utilizing the criteria rubrics. Scores received by Grants Task Force are considered final.
are awarded to applicants are based on
the percentage of scores as the formula. Applications scoring below 75% will not be recommended for
Arts Commission will consider the
staff’s recommendations and develops
their recommendation for funding to applicants.
This is done at public meeting.
Programs/Activities: Applicants are required to notify the Office of the Arts of any
additional substantial changes in its program(s) and other activities in
writing prior to such a change that represents a reduction or reductions in the
organization's program(s), project(s) and other activities. The requested
changes must be approved in advance by the Office of the Arts.
Applications are reviewed by a Grants Task Force comprised of Arts Commissioners, Artists, Community Members and Patrons.The Grants Task force evaluates each application based on the guidelines and criteria specific outlined in the scoresheets for each grant program. Scoresheets are noted below:
FY 2017 Operating Support Grant Scoresheet
FY 2017 Program Grant Scoresheet
FY 2017 Special Opportunity Grant Scoresheet
Fiscal Year 2017 Grant Workshop and Webinar Opportunities:
The Office of the Arts
will conduct a series of grant workshops and webinars to assist interested
applicants in preparing their grant applications. New applicants -
arts organizations and artist(s) - along with applicants who have not submitted
an application in the past 2 years are required to attend. If they do not
attend, they will be considered as ineligible. Due to changes in the
granting process, other applicants are urged to attend these free workshops and
webinars. The free workshops and webinars will cover topics such as, but
not limited to:
• Preparing budgets
• Organizing and choosing attachments
• Navigating the online portal
The workshops are scheduled for:
January 13, 2016, 12:00 pm, Individual Artists Grant Workshop, (Brown Bag Lunch), Sister
Cities Suite, City Hall, 301 King Street, Alexandria, VA
January 21, 2016, 12:00 pm
and Monday, February 8, 2016, 7:00 pm, Durant Arts Center, 1605 Cameron Street,
The webinars (Live) are scheduled for:
January 11, 2016, 7 pm; Wednesday February 3, 2016, 8:30 am; and Wednesday, February 17, 2016, 11:00
am, Lee Center, 1108
Jefferson Street, Alexandria, VA
Registration for the
webinars is required. Log-in information will be sent upon registration.
Send registration request to firstname.lastname@example.org
To preview the Fiscal Year 2017 Grant Workshops/Webinars click here.
Key Dates for the Fiscal Year 2017 Arts Grant Cycle:
January 4: Applications go live
February 22: PLAN AHEAD:
Last day to request unique URL link to online application
February 26: Applications due
29-March 4: Staff review
applications for completeness
March 4, 9:30 am: Fiscal Year 2017
orientation for Grant Task Force
April 11, 8:30 am: Grant Task Force
meeting, City Council Workroom, 2nd Floor, City Hall, 301 King
April 19, 7 pm: Alexandria Commission for the Arts develops funding recommendation, City Council Workroom, 2nd Floor, City Hall, 301 King St, Alexandria
- May: City Council Approves Fiscal Year 2017 City Budget
- July: Award letters sent
For more information or assistance:
If applicants have
questions, need assistance, or to inquire about available workshops/webinars,
please contact anyone at the City of Alexandria's Office of the Arts, or email
email@example.com. If reasonable accommodations are needed,
please call (703) 746-5588; TTY (703) 838-4902.
Congratulations to the Fiscal Year 2016 Grant Recipients: