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City of Alexandria, VA City of Alexandria, VA
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Page updated Jan 29, 2016 12:02 PM
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Employee Benefits

Full-time and part-time employees are eligible to participate in our plans and programs based on the number of hours they work weekly. In addition to outstanding comprehensive health and welfare benefits, the City also provides a Wellness Program for employees and retirees.

Please review the information below for further details on our employee benefits. 


 

    Benefits Summary

    Standard Benefits;
     

    • Health Insurance
    • Life and Accidental Death and Dismemberment Insurance
    • Long Term Disability Insurance (excluding sworn personnel)
    • Flexible Spending Accounts (Health and Dependent Care)
    • Paid Annual and Sick Leave
    • Paid Holidays
    • Employee Assistance Program
       

    Voluntary Benefits:
     

    • Dental Insurance
    • Supplemental Life Insurance
    • Long Term Care Insurance
    • Sick Leave Bank
       


     


    Retirement Benefits

    The City participates in a number of public employee retirement plans. For detailed information on these plans, please contact the Pension Admnistration, in the City Finance Office at (703) 746-3885 or visit the  Pension Administration website .

     


    Transportation Benefits

    The City encourages employees to take transit, walk, bike, vanpool or carpool to work by providing a variety of incentive programs. For detailed information on these programs, or for commute assistance, please contact the City of Alexandria’s Local Motion Program at 703.746.4084 or visit the Local Motion website.

     


    Health Insurance

    New employees must elect coverage within 30 days of employment. All other employees must elect coverage within 30 days of a qualifying life event that affects the employee's coverage (e.g., divorce, birth or death of a family member, spouse's loss of employment, etc.) or otherwise wait until open enrollment, which is held annually in May. Coverage begins on the first day of the month following 30 days of employment. For example, if an employee starts work on Monday, March 10, his or her health insurance is effective May 1. If the employee's first day of work is April 1, his or her effective date of coverage is still May 1.

    The City’s health plans renew annually on July 1st and enrollments and changes made during open enrollment begin July 1st. The choice of plans and their costs are subject to change.

    The City pays a portion of health insurance costs regardless of the plan chosen. The remainder of the premium is deducted from an employee's bi-weekly paycheck.

    Brochures on all health, life, and dental insurance plans are available from the Employee Benefits Division of the Human Resources Department. Please review them carefully so you can choose the health insurance plan that best suits your needs.

    Important: All benefits and services are governed by the specific terms of the respective health insurance contracts. In the event of a conflict between a summary and the actual contract, the contract controls the service provided. For more information, contact the Employee Benefits Division of the Human Resources Department.



      Plan Summaries  

      Kaiser Permanente:

      Standard HMO (no deductible) plan 

      Deductible HMO (DHMO) plan  

      United Healthcare:

      Choice (EPO) Plan 

      Choice Plus (PPO) Plan

      Consumer Driven Health Plan (CDHP)


      Aetna Forms

      Aetna Mobile 

      Finding a doctor 


      Dental

      Aetna Dental Enrollment Form
      Aetna DMO Brochure
      Aetna DMO Plan Benefit Summary
      Aetna DMO VIDEO  


      Aetna DPPO Brochure
      Aetna DPPO Plan Benefit Summary
      Aetna DPPO VIDEO
      Aetna Dental Plan Discounts Brochure  


      Using Orthodontia Benefits
      Aetna Navigator Member Website Brochure


      Vision

      Aetna Vision Enrollment Form
      Aetna Vision Overview
      Aetna Vision Plan Benefit Summary
      Aetna Vision VIDEO 


      Other Enrollment Forms 


      Kaiser Permanente Enrollment Form
      LTD Waiting Period Buy-Up Enrollment Form
      Sick Leave Bank Enrollment Form
      United Healthcare Choice EPO Enrollment/Change Form
      United Healthcare Choice Plus POS Enrollment/Change Form

       

      PayFlex (Flexible Spending Accounts) Forms

      Flexible Spending Accounts (FSAs) are available for full-time, regular and part-time employees who work 10 or more hours per week to set aside pre-tax dollars at the beginning of the plan year to pay for out-of pocket, eligible health care (e.g., physician and prescription co-pays, eyeglasses,  and dependent care expenses. Dependent day care accounts cover day care expenses for children under age 13 or disabled dependents while employees work. During the open enrollment period, employees designate the amount to be deducted from their paychecks in equal amounts throughout the next plan year. IRS rules stipulate unused funds will be forfeited and no longer available if they are not used during the plan year or the 75-day grace period that follows after the plan year ends. Funds cannot be transferred from the dependent care account to the health care account so careful planning is required.

      PayFlex’s sole focus is account-based administration and has been for more than 26 years. It provides services to more than 3200 clients, who represent diverse industries nationwide, and processes more than $1 billion dollars annually in account-based healthcare claims.

       

      New Participant Enrollment Form
      Online Enrollment Guide
      Flexible Spending Account Overview Flyer
      Debit Card Flyer
      Mobile App Flyer
      PayFlex Mobile App VIDEO
      PayFlex Dependent Care VIDEO
      PayFlex FSA Direct Deposit Form
      PayFlex Claim Form

        

      Retiree Health Insurance

         As long as a full-time employee retires under a primary City-sponsored retirement plan, they may continue to participate in a City-sponsored health insurance plan as a retiree. Contact the Employee Benefits Division of the Human Resources Department for plan options and monthly premium rates. 

      Retiree Health Insurance Reimbursement Program  

      The purpose of this program is to help defray the rising costs of health insurance for retirees enrolled in a non-City-sponsored health insurance plan. Retired full-time employees receiving lifetime monthly benefits from a primary City-sponsored retirement plan that were enrolled in a City health insurance plan at the time of retirement are eligible to participate. Please note that retired police officers and firefighters participating in the defined contribution retirement income plan must have at least 20 years of City service to be eligible to participate. The City reserves the right to amend or terminate any provision of this program. 

      For enrollment information, please contact the Employee Benefits Division of the Human Resources Department.

      Group Term Life & Accidental Death and Dismemberment (AD&D) Insurance

      The City of Alexandria provides group term life insurance coverage at no cost to full-time, regular employees per the following schedule:

      • Employees hired prior to July 1, 2009: Basic coverage equal to 2 times annual base salary rounded to next highest thousand up to $500,000
      • Employees hired on or after July 1, 2009: Basic coverage equal to 1 time annual base salary rounded to next highest thousand up to $500,000

      The coverage begins the first of the month following 90 days of continuous service. Additionally, you can purchase supplemental life insurance in the amount of one (1) or two (2) times your basic yearly earnings, but the total amount of basic and supplemental life insurance may not exceed $750,000. You will be required to show proof of good health if you apply for any amount of supplemental life insurance more than 31 days after the date you become eligible. Additionally, employees may purchase dependent life insurance. As with all insurance policies, it is important to notify the Employee Benefits Division of the Human Resources Department of all changes in personal data, particularly dependent and beneficiary changes.

       

      Active Employees Hired Prior to 07/01/2009 
      Group Life Certificate of Insurance 

      Active Employees Hired On or After 07/01/09
      Group Life Certificate of Insurance 

      Retirees
      Group Life Certificate of Insurance 

      Accidental Death and Dismemberment Certificate
       

      Evidence of Insurability Forms 

      Life Insurance Forms 

       

       

      Long-Term Disability Insurance

      The City’s full-time, regular and part-time employees, who work 20 or more hours per week, except sworn police officers and firefighters, are eligible for long term disability (LTD) insurance benefits through the Standard Insurance Company. LTD benefits are designed to partly replace income lost during periods of disability that result from injury, sickness, or pregnancy. Employees may receive 60% of basic monthly pay (excluding bonuses, overtime and other non-basic wages) subject to a maximum schedule amount of $5,000 per month, or until the maximum benefit period ends. The waiting period is 120 days for non-contributory insurance and 90 days for contributory insurance. The long term disability benefits are offset by other benefits received such as worker's compensation, retirement, or social security.
      It is important to read the LTD insurance plan documents below carefully to determine eligibility, type, and amount of benefits available. 

       Long-Term Care Insurance

      The City makes available to eligible employees the Commonwealth of Virginia's Long Term Care Insurance (LTC) through the Genworth Life Insurance Company. Long Term Care (LTC) insurance covers the costs of services not covered by health insurance. Individuals who require long-term care are generally not sick in the traditional sense, but instead, are unable to perform some or all of the basic activities of daily living (ADLs) such as dressing, bathing, eating, toileting, continence, transferring (getting in and out of a bed or chair), and walking. LTC situations can result from injuries caused by accidents, illnesses like MS, diseases like Alzheimer's or Parkinson's, or strokes and other chronic conditions. This insurance is provided at group rates. Newly hired full-time and part-time employees who work 20 or more hours per week can enroll during their first 30 days of employment with no requirement for medical underwriting. Employees who do not elect to enroll at that time can enroll later, but evidence of insurability is required. Enrollment is easy. Go to: www.genworth.com/cov. You may also call 1-866-859-6060 to get a quote.

      Paid Annual and Sick Leave; Paid Holidays