City of Alexandria, VA
Deputy Sheriffs, Medics, & Fire Marshals
Retirement Benefit Plans Summary for Deputy Sheriffs, Medics, and Fire Marshals (includes 457 Deferred Compensation Plan
Important information regarding payroll deducted contributions for new employees or employees new covered by the Virginia Retirement System.
VRS Modernization Delays Posting of Employee Data on Website: Over the past year, the Virginia Retirement System (VRS) has been updating the data systems that support their member website. This process, called VRS Modernization, affects information that employees can view, including salary, member contributions, and benefit estimates. Employees who visit the website are now able to see salary and contribution data as of November 30, 2012. December data is expected to be accessible on the website soon.
Thank you for your patience with this VRS transition process. VRS expects the changes to speed up the VRS retirement application process and provide employees with more information to help them with plannning their retirements.
Announcement: The next meeting of the Supplemental Retirement Plan Board will take place on Wednesday, March 6, in Sister Cities 1101. The meeting begins at 8:30 a.m. The Board manages the investments of the pension plans. The Board will next meet on Thursday, March 14, in a joint meeting with the Firefighters and Police Officers Pension Plan Board to hear from investment managers. This meeting will start at 8:30 a.m. in Sister Cities 1101. Board meetings are open to the public.
Announcement: Now is the time to take a minute to review your participation in the City’s 457 Deferred Compensation Plan! Read on for more information.
Announcement: The Virginia Retirement System (VRS) published the June 30, 2012, Member Benefit Profiles (annual statements) for VRS Plan 1 members. They can be viewed on the VRS website after logging into myVRS. (Please note that the myVRS system will have a black out period from October 25 to November 5 where this information will not be available.) VRS Plan 2 members can contact VRS to obtain similar information. Also, Plan 1 non-vested members who want to purchase service to be vested by January 1, 2013, are running out of time to apply and pay for this. Both Plan 1 and Plan 2 members will still be able to purchase eligible service after January 1, 2012. Read on for more information and for a link to VRS Member News.
Announcement: On March 9, 2011, Mayor William D. Euille appointed members to the City's Ad Hoc Retirement Benefit Advisory Group. This group will: 1) look at the need for any future changes to defined benefit pension plans created under the authority of City Council; 2) examine the current financial status of the City's pension funds; and 3) advise the City Manager, the City Council Pension and Compensation Subcommittee, and City Council on any options that should be considered. Visit the Group's web page for meeting information.
Announcement: The Pension Administration Division moved to City Hall Room 1400. The fax number changed to 703.746.3943, but the telephone numbers for the Pension Division staff did not change. The City mailbox for the Pension Division is 42.
Announcement: The Pension Administration Division has issued the new Planning for Retirement handbook to help employees plan for retirement, pick a retirement date, apply for retirement, and receive their first retirement check on time. Note that this handbook does not yet reflect the changes to the VRS plan or the potential amendment to the City-maintained Supplemental Retirement Plan mentioned above.
April 30, 2013 Retirement Workshop for employees covered by VRS, Lee Center Auditorium, 8:15 a.m. to 1:15 p.m.
The City provides retirement and disability retirement benefits under VRS for regular, full-time employees. The VRS website, forms and publications may refer to other benefits that VRS provides to participating employers. However, the City does not participate in any benefits other than the ones described here.
Important VRS Information
The Virginia Retirement System (VRS) published the June 30, 2012, Member Benefit Profiles (annual statements) for VRS Plan 1 members. They can be viewed on the VRS website after logging into myVRS. (Please note that the myVRS system will have a black out period from October 25 to November 5 where this information will not be available.) VRS Plan 2 members can contact VRS to obtain similar information. Also, Plan 1 non-vested members who want to purchase service to be vested by January 1, 2013, are running out of time to apply and pay for this. Both Plan 1 and Plan 2 members will still be able to purchase eligible service after January 1, 2012. Read on for more information and for a link to VRS Member News.
Forms and Publications
VRS Web Site
Prudential administers the Supplemental Retirement Plan. Employees may visit the Prudential website to calculate retirement benefits and to view information on retirement planning.
For help with registering and using the Prudential web site, contact :
Supplemental Retirement Plan Board
The Supplemental Retirement Plan has a Pension Board made up of representatives of Deputy Sheriffs, Medics, Fire Marshals, General Schedule employees as well as City management. The Board overseees the investments of the pension plan. Meetings are open to the public. View the 2013 Calendar of Pension Board Meetings.
The City is now providing employees an additional way to save for retirement. Employees who enroll in a Payroll Deduction Roth IRA account with ICMA-RC will be able to make contributions to that Roth IRA account using payroll deductions. For more details click on the following.
Deferred Compensation Plan Plan Number 300832
The City sponsors the 457 Deferred Compensation Plan (457 Plan) with ICMA Retirement Corporation (ICMA-RC) to help employees save for retirement. A 457 plan is a savings plan available to state and local government employees that allows an employee to save through payroll-deducted contributions on a pre-tax basis. This means the contributions are deducted from the paycheck before federal and state taxes are withheld and the amount of taxable income is reduced by the amount of the contribution. Earnings also accumulate on a tax-deferred basis. Taxes are paid on contributions and interest when money is withdrawn.
For those just starting out, payroll-deducted contributions can be as little as $10 per pay period and up to the annual deferral limit for the year. The Internal Revenue Service determines the maximum deferral limit each year.
Log onto the ICMA-RC website, www.icmarc.org, to view your account information, information on the funds, and to learn about investing. You will need to use the City Plan Number, 300832, the first time you log onto the website.
Changing Your Contribution
If you want to change your contribution amount to the new deferral limit, or make any other change to your contribution amount, you will need to complete a 457 Deferred Compensation Plan Amount of Deferral Change Form. Complete the form with your new contribution amount and send it to:
Pension Administration Division
Employees have two opportunities to catch-up on contributions that they did not make in the past.
Pension Administration Division
The booklet 457 Deferred Compensation Plan Catch-Up Provision Packet provides more information on the Age-50 Catch-up and the Pre-Retirement Catch-up provisions.
ICMA-RC Representative and Investor Relations
The City's ICMA-RC representative, Gloria Moody, is available to meet employees to discuss the 457 Plan. She makes appointments to meet employees on the first Wednesday of every month in City Hall Room 1600. She will also make appointments to meet employees at other locations if arranged in advance. To arrange a meeting or talk about the plan, call:
For answers to questions or assistance with using the website call:
Forms and Publications
Now is the time to take a minute to review your participation in the City’s 457 Deferred Compensation Plan!
Did you know the IRS recently increased the annual deferral limit for 2013 for both the City’s 457 Deferred Compensation Plan and ROTH IRA? Click here to see the new table of annual limits. Click here to download a Change of Amount Form. Note, you do not need to complete this form if you would like your deferral amount to remain at its current level.