City of Alexandria, VA
Key Absentee Voting Dates & Deadlines
June 11, 2013 Democratic Primary Election
November 5, 2013 General Election
You Can Vote Absentee if You Are:
When Can I Apply for an Absentee Ballot?
You can apply using a Virginia Absentee Ballot Application, as soon as you know you will not be able to go to the polls on Election Day, but no earlier than 12 months before the election date (exception for overseas voters). If you want your ballot mailed, we must receive your application by no later than 5:00 p.m. on Tuesday, one week before the election. In-person absentee voting is available in our office beginning approximately 45 days before the election and ends the Saturday before Election Day. Please see the applications links below.
Virginia law requires that all absentee ballots must either be voted in person, at our office, or sent directly to the voter by mail. Ballots cannot be sent “in care of” another individual. Ballots are mailed by first class U.S. mail within the United States and by a special pre-paid U.S. postage permit to overseas citizens. At the voter’s request and pre-paid expense, we can mail ballots overseas via Express Mail. Please contact our office for details at 703.746.4050.
Certain individuals who are physically disabled or ill may submit one annual absentee ballot application that will be used for all elections within the calendar year. The first application submitted by a voter must include a statement by a doctor or religious practitioner. Thereafter, we will mail you a new application each December for use in the next calendar year. Please see the applications links below.
What if I’m Currently Living Abroad or in the Military?
A single FPCA is valid for all elections that occur from the time the application is submitted through December 31 of the following year. You must reapply for military/overseas absentee ballots after that time, or whenever your overseas address changes.
Special Email Absentee Ballot Program
Alexandria participates in a special absentee balloting program for military and overseas citizen absentee voters.
How it works:
For questions about the above program contact us by phone or at Tom Parkins, General Registrar
What Do I Do if I Mark My Ballot Incorrectly or if it Doesn’t Arrive in the Mail?
Please call our office immediately at 703.746.4050 if you destroy or spoil your original ballot. If there is time before the election, we can send you a replacement , but you must first return the spoiled ballot to us. If you destroy or have never received your ballot, we need you to complete a statement to that effect (See Statement of voter who lost or did not receive absentee ballot in the Application Section).
If you are in Alexandria and able to come to our office, we can issue a replacement ballot up until the polls close at 7:00 p.m. on Election Day. You may also go to your regular polling place on Election Day, and vote there in-person. If you have your spoiled ballot with you, you may turn it in, and vote normally. If you do not have it with you, you may vote a Provisional Ballot. Provisional Ballots are not counted on Election Day, but once we verify we did not receive your absentee ballot, we will accept and count your Provisional Ballot.
If you are out of town, we can only issue a replacement if there is adequate time to receive your spoiled ballot or replacement ballot statement and send a new ballot in time for you to return it to us by 7:00 p.m. on Election Day.
Certain ill or disabled voters who have not received or have spoiled their ballot by the Saturday before the election, and are unable to come to our office in person for a replacement, may designate an individual to pick up and return a replacement ballot on their behalf. Please call our office at 703.746.4050.
What if I am Hospitalized or Called out of Town after the Absentee Deadline?
Virginia law has two special emergency provisions. The first is for medical emergencies, and covers persons who become hospitalized , ill and confined to their homes, or are bereaved by the death of a spouse, child, or parent in the fourteen days prior to an election. The voter can request a ballot up until 2:00 p.m. on the Monday before the election by designating a representative to pick up and return the ballot on the voter’s behalf. The representative must return the ballot by 7:00 p.m. on Election Day for it to be counted.
Persons who are called out of town on business or for personal family medical reasons (illness or death of family member) after 12 noon on the Saturday before the election may apply in person for an emergency absentee ballot on the Monday before the election prior to 2:00 p.m.
Please call our office at 703.746.4050 for more information about emergency absentee ballots.
The Virginia Absentee Ballot Application (for permanent registrants), the Annual Application for an Absentee Ballot, and the Federal Post Card Application (for military and overseas voters) are available for downloading below. You can print the appropriate application form, complete it, sign it, and either mail it to us at Alexandria Voter Registration Office, 132 North Royal St., Suite 100, Alexandria, VA. 22314, or fax it back to us at 703.838.6449.
The Virginia Absentee Ballot Application and the Federal Post Card Application are interactive forms so (if it's more convenient) you may complete them online, then print them out and sign them before sending them in. (Virginia Law requires the signature on the absentee application.) As an alternative, you may scan your signed application and email it as an attachment to VoteAbsentee@alexandriava.gov. Please see the application instructions for more information.
Be sure the application includes the reason you need to vote absentee; the address you wish the ballot mailed to; your name, address, last 4 digits of your social security number, and signature. If using the Virginia Absentee Ballot Application, a separate application must be completed for each election in which you need to vote absentee. (An FPCA is valid for all elections that occur from the time you submit the application through December 31 of the following year.)
You can also call or email the Voter Registration Office at VoteAbsentee@alexandriava.gov and request an application form be mailed or faxed to you. Please be sure to include your complete mailing address or fax number in your message
According to Virginia Election Law effective July 1, 2007, each absentee ballot application must contain the last four digits of the applicant's Social Security Number.
Office of Voter Registration and Elections