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City of Alexandria, VA City of Alexandria, VA
T&ES
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Page updated Jul 17, 2014 4:21 PM
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Maintenance & Operations

Maintenance Pothole Paving image2900-B Business Center Drive, Alexandria, VA 22314
703.746.4488   Fax 703.519.3356
Office Hours: Monday-Friday, 7 a.m. to 4 p.m.
 

The Maintenance Division, which is located in the T&ES/RPCA Field Operations building located at 2900 Business Center Drive, provides maintenance and repairs for all City sewers, streets, sidewalks and fire hydrants; maintains stream beds, weirs and stream banks; maintains drainage tunnels, box culverts and storm water pollution removal facilities; maintains bridges; and conducts snow removal and flood control operations.

This division coordinates with other City agencies and other divisions within T&ES to respond to weather-related emergencies, such as heavy snowfall and rain, floods, high winds and hurricanes, and assists in both emergency management and clean-up following these events.

The Maintenance Division also assists in the cleanup of hazardous materials and spills in the City’s sewer system and streams.

What's New?

  • T&ES Public Works Services (Formerly Maintenance Division) launches FY 2015 Paving Program
    The Department of Transportation and Environmental Services, Public Works Services Division will begin working on the FY 2015 Asphalt Resurfacing Program starting July 14th.  The work will consist of the resurfacing of the existing pavement and the removal and replacement of the existing curb and gutter and sidewalk as needed.  It is likely the work will continue through October, and then will pick back up in late Spring.

    This effort includes the major street resurfacing efforts and smaller residential patching work.  This year City Council approved a significant increase in funding for major street resurfacing which will allow T&ES to resurface approximately 45 lane miles, and increase of over 100% over FY14.  Streets have been objectively identified for resurfacing and major patching based on the City's most recent PCI inspection which was completed in 2013.

    The affected residents and business owners will be notified prior to the beginning of the construction activities on a street by street basis.  In most cases, this work will be completed during the day, however due to traffic impacts some work will be done at night.  Additional notification and noise mitigation will be utilized for work done at night.

    For streets identified for resurfacing click here.
    For streets identified for major patching click here
  •  UPDATE: Pavement Management & Condition Evaluation Program
    T&ES Maintenance Division uses a pavement surface evaluation and rating system to rate the surface condition of pavement throughout the City.

    Pavement Management and Condition Evaluation Program

    Pavement Condition Inventory (PCI) - Last updated October 2013 - ListMap
     

Pavement Management & Street/Sidewalk Maintenance 

Sewer Maintenance 

Snow & Ice Control 

Pavement Management

Alexandria has 521 lane miles of streets. The City of Alexandria, with financial assistance from the Virginia Department of Transportation (VDOT), manages its pavements by regularly assessing conditions, analyzing budget needs, performing routine maintenance (such as pothole repair) and undertaking minor and paving projects. Many of Alexandria’s streets are in good condition, but there is a large and growing amount of deferred maintenance. Deferred maintenance is work that is postponed to a future budget cycle, or until funds are available. When maintenance is deferred, streets deteriorate to the point where repairs are more costly.

Paved roads – especially those with heavy truck traffic and in urban areas such as Alexandria – should be resurfaced every 8-12 years in order to maintain a good quality surface. Unfortunately, the City has very limited funds to spend on resurfacing City-owned roads. The Commonwealth of Virginia provides limited funding for roadway resurfacing based on a formula that is derived from the total lane miles of paved roadway within the city. This funding also provides for concrete curb and gutter work, asphalt patching and localized repair and engineering studies. The Commonwealth inspects City streets in conjunction with City inspectors and reviews the City’s pavement management efforts.

Pavement Rating

The City’s pavement maintenance efforts are based on field condition evaluations of pavement conditions utilizing the City’s Pavement Management System. Pavement management systems are sets of tools or methods that can assist decision-makers in finding cost-effective strategies for providing, evaluating and maintaining pavement in serviceable condition.

The pavement management system consists of two basic components:

  1. A comprehensive database which contains current and historical information on pavement conditions, pavement structure and traffic
  2. A set of tools that allows the City to determine existing and future pavement conditions, predict financial needs and identify and prioritize pavement preservation projects.

Based on field inspection data, objective pavement rating indices are calculated by the computer model. This establishes a baseline that allows the City to objectively evaluate the pavement condition of one roadway over another.

Condition

Rating Index

Definition

Good

86-100

Stable, no cracking, no patching and no deformation. Very good riding qualities.

Satisfactory

71-85

Stable, minor cracking, generally hairline and hard to detect. Minor patching and possibly some minor deformation evident. Dry or light colored appearance. Good riding qualities. Rutting less than ½”.

Fair

56-70

Generally stable, minor areas of structural weakness evident. Cracking is easier to detect, patches evident. Cracking is easier to detect, patched but not excessively. Deformation more pronounced and easily noticed. Ride qualities are good to acceptable.

Poor

41-55

Areas of instability, marked evidence of structural deficiency, large crack patterns (alligatoring) heavy and numerous patches, deformation very noticeable. Riding qualities range from acceptable to poor.

Very Poor/Serious

11-40

Pavement in extremely deteriorated condition. Numerous areas of instability. Majority of section showing structural deficiency. Ride quality is poor.

Failed

0-10

Pavement structure failed. All of section showing severe structural deficiency.

The City evaluates the condition of Alexandria’s streets and uses that and other information to establish priorities for street surface maintenance and rehabilitation. When selecting streets each year to be paved, staff considers:

  • pavement condition,
  • volume and type of traffic,
  • utility work planned for the street (we coordinate paving with underground utility work to minimize the opening of street pavement),
  • cost of the work, and
  • level of community interest

The City’s proposed street maintenance list is typically posted in April. The map shows streets currently scheduled for resurfacing in the City of Alexandria street maintenance program. Hot-mix asphalt is used to resurface the streets in an ongoing program to bring old, substandard streets up to modern standards. The program begins in early April and continues through the beginning of October. A parking notice letter will be mailed to affected residents about 2-4 weeks in advance of the operation.

About Paving Operations

The program starts on approximately April 1st and concludes on or near October 15th. A parking notice letter will be mailed to affected residents about 2-4 weeks in advance of the operation and flyers are posted on residents’ homes the week of the job.

Hot-mix asphalt can be applied only in warm, dry weather. Unavoidably, there will be one day of delay for each day of rain. Temporary "NO PARKING" signs will be posted on your block displaying restrictive times and dates. The street will then be milled (the top layer of the street will be removed), utilities adjusted, and the signs removed.

Within a two week period the Temporary "NO PARKING" signs will again be posted displaying times and dates your street will be overlaid with approximately 2 inches of hot-mix asphalt. The signs will be removed after the work is completed. Vehicles parked on the street in work areas will be towed!

In certain locations – typically higher volume roadways – the City may conduct nighttime paving operations. Nighttime operations can significantly reduce or eliminate traffic congestion and delays associated with daytime operations. Elimination of traffic delays/idling leads to air quality improvements and lower fuel consumption. Although there is a perception that night work zones are less safe than daytime work zones, evidence to substantiate this perception, such as higher accident rates, is not available because of a lack of accurate traffic exposure data. There is also no difference in productivity levels between daytime and nighttime operations. In fact, nighttime operations often allows higher productivity levels because of less interference from traffic and longer working hours.

How You Can Help!

Residents can help completion of the resurfacing project by:

  • Parking vehicles off the street until the new surface is dry... usually 4-6 hours dry weather (if you need to drive your car often, consider parking it on a nearby street);
  • Refraining from raking grass, leaves or other debris into the street;
  • Protecting children from equipment and paving materials for their safety.  

Frequently Asked Questions

  What can I expect while my road is being resurfaced?

    
1.   You should received advance notification, either by project signs displayed in advance of the work, or fliers passed out on your door.
    2.   Hours of work will be between 7 a.m. and 5 p.m., unless otherwise specified (see night work details below).
    3.   No Parking signs will be posted in advance of the work.  Please be sure to observe these signs to avoid tickets and potential vehicle relocation.
    4.   During paving hours, access to the street will be limited, however we have directed the contractor to allow for local traffic to pass through for driveway access.
    5.   Heavy equipment will be used which may be noisy during the process.
    6.   At the end of each work day, roads will be fully open to allow for overnight parking and traffic.
    7.   City staff will be on site managing the project.
    8.   At the end of the project the contractor will be directed to clean up any loose millings or asphalt from intersections, driveway aprons, and sidewalks.

My road is in bad condition. How often does the City resurface roads?
Paved roads – especially those with heavy truck traffic and in urban areas such as Alexandria – should be resurfaced every 8-12 years in order to maintain a good quality surface. Unfortunately, the City has very limited funds to spend on resurfacing City-owned roads. The Commonwealth of Virginia provides limited funding for roadway resurfacing based on a formula that is derived from the total lane miles of paved roadway within the city. Under current funding levels, roads are being resurfaced on a schedule closer to every 25 years. This situation will not change unless additional funding becomes available.

How many miles of road are resurfaced each year?
Because paved roads– especially those with heavy truck traffic and in urban areas such as Alexandria – should be resurfaced every 8-12 years in order to maintain a good quality surface, it is the City’s goal to resurface 10% (or approximately 50 miles) of the City’s lane miles each year. Unfortunately, due to limited funding, this is not possible and the City typically resurfaces between 15 and 20 miles of lane miles annually.

How does the City decide which roads (lane miles) should be resurfaced first?
The City’s pavement maintenance efforts are based on field condition evaluations of pavement conditions utilizing the City’s Pavement Management System. Pavement management systems are sets of tools or methods that can assist decision-makers in finding cost-effective strategies for providing, evaluating and maintaining pavement in serviceable condition.

The pavement management system consists of two basic components:

  1. A comprehensive database which contains current and historical information on pavement conditions, pavement structure and traffic
  2. A set of tools that allows the City to determine existing and future pavement conditions, predict financial needs and identify and prioritize pavement preservation projects.

Based on field inspection data, objective pavement rating indices are calculated by the computer model. This establishes a baseline that allows the City to objectively evaluate the pavement condition of one roadway over another.

How is the program funded?
The current City budget for street resurfacing is $1 million, with another $600,000 for pothole patching. Each resurfaced lane mile may cost as much as $95,000 depending on the constantly fluctuating costs of petroleum, scope of necessary repairs and other considerations. The City receives reimbursement from the Virginia Department of Transportation (VDOT) through the Local Maintenance Program for a portion of this funding.

Why were nearby streets recently resurfaced but my road was not included?
The City conducted a comprehensive assessment of pavement conditions in September 2008. Since then, the City has used the resulting data to better inform the paving program priorities and make optimal use of the available funds. Paving activity has since been focused on streets labeled “serious,” “very poor,” and “poor” and these streets are typically spread out across the City. The City focuses its limited maintenance funds on streets that are in most need. It is recommended that an updated assessment occur every 3-5 years to continue to optimize use of limited maintenance funds.

Can I contact City Council or submit a petition to have my road resurfaced sooner?
The City focuses its limited maintenance funds on streets that are in most need. You may visit the City’s Contact Us page to submit comments to T&ES regarding paving or the City Council website here.

Why does the City conduct some paving operations at night?
Nighttime operations can significantly reduce or eliminate traffic congestion and delays associated with daytime operations. Elimination of traffic delays/idling leads to air quality improvements and lower fuel consumption. Although there is a perception that night work zones are less safe than daytime work zones, evidence to substantiate this perception, such as higher accident rates, is not available because of a lack of accurate traffic exposure data. There is also no difference in productivity levels between daytime and nighttime operations. In fact, nighttime operations often allows higher productivity levels because of less interference from traffic and longer working hours.

How do I find out when my street is scheduled for resurfacing?
The City’s proposed street maintenance list is typically posted in April.

Additional Questions
The Department of Transportation & Environmental Services will minimize inconvenience to residents on the block as much as possible. However, if you have questions or problems about the project, please call T&ES Operations at (703) 746-4488 from 8 a.m. to 5 p.m., weekdays.

301 King St., Room 4100
Alexandria, Va 22314
703.746.4025
Fax: 703.519.3356
E-mail

Office Hours:
Monday-Friday
8:00 a.m. - 5:00 p.m.